Information Technology Committee Report. ICAOS Annual Business Meeting September 13, 2005. IT Committee Members. Harry Hageman Ohio Ron Hajime Hawaii Lei Tupou Alaska David Guntharp Arkansas Joe Kuebler Georgia Charles Placek North Dakota (Ex Officio). Technical Assistance. Goals.
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Information Technology Committee Report ICAOS Annual Business Meeting September 13, 2005
IT Committee Members • Harry Hageman Ohio • Ron Hajime Hawaii • Lei Tupou Alaska • David Guntharp Arkansas • Joe Kuebler Georgia • Charles Placek North Dakota (Ex Officio)
Goals • Develop a systematic and uniform way of transferring information for the purpose of accurately compiling statistics and supporting the rules passed by the Commission • Satisfy the requirement of the Compact enabling legislation to create an offender tracking system
Goals, cont. • Improve accuracy of the data transferred between states. • Reduce the time required for communication between states. • Create a system that is capable of interfacing with existing case management application. • Provide a web-based application that can be accessed ICAOS member states. • Allow victims and other members of the public to be able to search the database of active offenders and view a portion of the information.
What has been done? • JAD Session II • Four regional IT representative meetings • Harry Hageman conducted state assessment for readiness • Softscape conference calls • IT Committee conference calls • Weekly status meetings with Softscape
What has been done? • Daily correspondence between National Office and Softscape • Articles written and published • Presentations to organizations and states • Transitioned from contracted Project Manager to staff member Sheila Perry • Hired Xavier Donnelly as Commission staff member
Website Stats • www.interstatecompact.org • 181,550 hits in 4 month period • Nearly 1500 per day • Texas has 12% of hits • Huntsville, TX • Forms page receiving the most hits
NACIS Report ICAOS Annual Business Meeting September 13, 2005
NACIS Demo • Log in / Queue • Search for User / User Profile • Find Offender / Offender Profile • View Transfer Request / Signature Forms • Cases & Offenses • Residence & Employment • Attachments • Save & Submit / Log off • Log in as Supervisor / View Queue
Train the Trainer • Who will you send? • How will they train other users? • How much time is needed for end user training? • Self-learning application?
Legacy Data Transfer Process • Create user files and transmit to Softscape • Receive unique user id file from Softscape • Create legacy CSV files (3 of 16) • Add unique user id • Cleanse • Transmit to Softscape • Gap issues?
Decisions to be made? • Training dates ? • Deadlines for submitting user data? • Deadlines for submitting legacy data? • System Integration? • Production start date?
Legacy Files Offender Group File Name NACIS System * UsersUsers[ST].csv (4) Offender Group File Name Offender Demographics * OffenderDemo[ST].csv (6) Offender Aliases OffenderAlias[ST].csv Offender States and Ids OffenderStateIds[ST].csv Offender Green Card & Visa Info OffenderCountryIds[ST].csv Transfer Request Group File Name Transfer Request Info * TransferRequests[ST].csv (9) Transfer Request Cases Info TransferRequestCases[ST].csv Transfer Request Offenses Info TransferOffenses[ST].csv Transfer Request Residence Info TransferReside[ST].csv Transfer Request Employer Info TransferEmployer[ST].csv Transfer Request Reply From Receiving St TRReply[ST].csv TR – Case Closure Notice TRCaseClosure[ST].csv TR – Notice of Departure / Arrival TRDepart[ST].csv TR – Violation Report TRViolation[ST].csv TR – Progress Report TRProgress[ST].csv TR – Action Request TRActionRequest[ST].csv
Example: offenderDemo[OH}.csv FirstName,LastName,DOB,Gender,Race,SSN NICHOLAS,KLINGLER,5/3/1980,m,w,297885979 KEVIN,TRAPP,11/5/1968,f,b,221543918 SHAWN,WYNN,4/19/1972,m,w,269738497 IMAN,ALEXANDER,2/22/1981,f,b,271785809 YUSEF,ALI,6/7/1979,m,w,172603614 JOHN,KUSS,2/16/1959,f,b,274686703
Implementation • Process? • Dates? • Compliance? • Help desk support?
Contact • Interstate Commission for Adult Offender Supervision PO Box 11910Lexington KY 40578-1910(859) 244-8008 Phone(859) 244-8001 Faxicaos@interstatecompact.org • Commission Website www.interstatecompact.org