210 likes | 383 Views
2 . Agenda. Project Purpose, Scope and TimelineUpdate on Project Activities. 3 . 3 . Outreach to Agencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Recognize the need to reach out to small agencies, boards and commissions . 4 . A
E N D
2. 2
3. 3
Outreach toAgencies
4. 4
5. 5
Financial Management System (FMS) Definition:
“A comprehensive suite of integrated modules delivered by a single software vendor that provides end-to-end support for statewide administrative services”
The FMS will not include the extensive materials management and manufacturing elements found in many Enterprise Resource Planning (ERP) systems.
6. 6
7. 7
Project Scope “Big Bang” implementation
Software modules include:
General ledger
Purchasing
Accounts payable
Asset management
Project and grant accounting
Data warehouse and reporting
Accounts receivables and billing (optional for pilot)
8. 8
Project Timeline Project kick-off Oct 2008
Go-live July 2010
Twenty-one month duration
9. 9
Project Timelines and Agency Planning
10. 10
Update of Project Pre-Implementation Activities Systems Integrator Presentations & Software Demonstrations - complete
Review of current Chart of Accounts & Preliminary Design of new Chart – complete
Sources of vendor information and clean-up issues – complete
Key Project Team Positions
11. 11
Creation of Evaluation Team
12. 12
Software demonstrations (Oracle) held during week of May 19-23System Integrator presentations held May 28-30 23 agencies attended the meetings
93 individuals attended the demonstrations
13. 13
“Prototype” Chart of Accounts
14. 14
Vendor File Consolidation
Description of STARS and PMP vendor files (common and dissimilar data elements), issues and concerns;
Identification of agencies which may have their own purchasing systems and vendor files which are used in STARS Satellite which bypasses system edits (see STA’s Analysis of Agency Systems deliverable);
Assessment of what type of data clean-up will be required as part of conversion.
Description of the “as-is” processes (in narrative form and flowcharts, if appropriate) currently used to update both STARS and PMP vendor files; and
Recommendations for the approach to any data cleansing where identified.
Completed document can be found at:
http://www.da.ks.gov/ar/fms/Documents/VendorFileReviewv04FINAL.pdf
15. 15
Project Staffing
16. 16
Project Staffing
17. 17
Project Staffing
18. 18
Project Staffing
19. 19
Update of Project Pre-Implementation Activities – In Process Outreach to Small Agencies and State Hospitals – May/June
Agency Readiness and Impact Assessment – May/June
Review of Objects Codes and Commodity Codes – May/June
Business Process Mapping – June thru September
Building the Project Team – on-going
20. 20
Small Agencies Need Special Attention
Small Agency Survey
STARS – direct data entry, upload
Use of SOKI – direct data entry, upload
Other systems containing financial information
Identify “points of pain”
Would establishing a Small Agency Advisory Group be helpful ???
Critical mass in problem resolution
Enable common solutions to common problems
Identify IT challenges and provide assistance
Gain a level of influence
Who would be interested in participating?
21. 21
Discussion/Questions