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4-H Awards Program 2010 Update Guidelines and Eligibility 2010 Hall of Fame winners will be notified directly and Educators will be copied on the notification All Level I & II Project Scholarships will remain at $1000.00 Blackburn Handskills will no longer be offered

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4 h awards program

4-H Awards Program

2010 Update

Guidelines and Eligibility

slide2
2010
  • Hall of Fame winners will be notified directly and Educators will be copied on the notification
  • All Level I & II Project Scholarships will remain at $1000.00
  • Blackburn Handskills will no longer be offered
  • A new ranking system is in place for 2010 Level I and II Project Scholarships. The same scoring system will be used on Level II and IV Scholarships and Hall of Fame.
due date
Due Date
  • Record Book due date
    • April 1, 2010 in state 4-H office by noon
  • Interview date
    • May 3, 2010 for Levels I, II, III and HOF
    • Level IV (College Students) will be interviewed at another time
  • Announcement at Roundup
    • Honor Night – July 29, 2010
interview dress
Interview Dress
  • 4-H members should wear business attire for the award interviews. 4-H Officer/Ambassador uniforms will be considered inappropriate attire for interviews, because the members are representing themselves and their 4-H work, they are not representing a 4-H office or position. Clothing requirement will be enforced.
eligibility summary
Eligibility Summary

Members outside these age/classification guidelines will be disqualified

minimum standards
Minimum Standards

To be selected for interviews, members must earn the following minimum score(s):

  • Hall of Fame – 75 points
  • Scholarships – 75 points
news information sheet
News Information Sheet

Each applicant for a Level I or Level II Project; Level III or Level IV Scholarship or Special Award Program must submit two copies of the News Information Sheet with their record books/award applications

  • Download current form from 4-H Website
  • No individual photo needed
  • Completeness and accuracy essential
general guidelines

General Guidelines

For All Applications

margins
Margins

The following margins minimum margins are expected, unless a form downloaded from the 4-H web page has smaller margins, or does not print correctly on your printer

  • Top of Page – 1 inch
  • Bottom of Page – ½ inch
  • Left Side of Page – 1 ¼ inch
  • Right Side of Page – ½ inch

Larger margins OK – smaller DQ

fonts
Fonts

Fonts must be no smaller than 12 point – larger fonts are OK

Times New Roman 12

Arial 12

Courier 12

Calibri 12

Smaller Fonts will be disqualified

Discouraged Fonts

Any narrow, condensed, script,or novelty fonts

Use of bold-face type, underlining, italics or color OK for emphasis

disqualifications
Disqualifications
  • Anything extra – check guidelines
    • Too many pages
    • Too much space
    • Story more than 6 pages
    • Story not double spaced
    • Story printed on both sides of paper
    • Reduced fonts (less than 12 point)
      • includes copier reductions
  • Margins less than:
      • Left – 1 ¼ inch
      • Right – ½ inch
      • Top – 1 inch
      • Bottom – ½ inch
  • Reduced line spacing (less than 6 lines/inch)
  • Excess photos (more than 3 pages for all projects but Photography)
projects scholarships
Projects/Scholarships
  • Level I Projects
    • Current stand alone projects
    • No new Level I Projects for 2010
  • Level II Projects

For previous state winners only

    • Advanced Achievement, Advanced Agriculture Advanced Citizenship, Advanced Family and Consumer Sciences, Ira Hollar Advanced Leadership
  • Level III Scholarships
    • Graduating High school seniors only
  • Level IV Scholarships
    • Full Time undergraduate college students only
  • Level III & IV Scholarships
    • One member – one form (except Collegiate 4-H and SE District)
2010 stand alone projects
2010 Stand-Alone Projects
  • Achievement
  • Agriculture
  • Beef
  • Breads
  • Child Care
  • Citizenship
  • Conservation of Natural Resources
  • Dairy
  • Fabrics & Fashions
  • Geology
  • Health/Fitness
  • Horse
  • Horticulture & Plant Science
  • Leadership
  • Performing Arts
  • Photography
  • Public Speaking
  • Recreation & Leisure Arts
  • Safety
  • Sheep
  • Shooting Sports
  • Swine
  • Vet. Science
  • Wildlife & Fisheries
all other projects aop
All Other Projects (AOP)

All Level I Project Record Books submitted in projects other than the stand-alone projects listed will be judged in one of these groups:

  • AOP, Agriculture & Natural Resources
  • AOP, Family & Consumer Sciences
  • AOP, Science & Technology
  • AOP, Small Animals
level iii 4 h scholarships
Level III 4-H Scholarships

No Restrictions on College

or Field of Study

Required materials vary

Member may only earn one of these scholarships in 4-H career

Applicant must be graduating Senior

  • Harold & Jeanne Gibson Memorial – 1 @ $1000
  • Dana Smith Memorial – 1 @ $500
  • Oklahoma 4-H Key Club – 1 @ $500
  • 4-H Entrepreneurship – 1 @ $1,000
  • SE District Scholarship – 1 @ $500 (Limited to those in Southeast District Counties)
level iii 4 h scholarships17
Level III 4-H Scholarships

Restrictions on College or Field of Study

Required materials vary

Member may only receive one during 4-H career

  • Larry D. Anderson Memorial – 1 @ $500
  • Oklahoma Youth Expo – 2 @ $1,000
  • OHCE – 1 @ $1,000
level iv 4 h scholarships
Level IV 4-H Scholarships

Restrictions on College

or Field of Study

Required materials vary – see current 4-H Awards Handbook

Members may receive one per year in addition to other 4-H Scholarships

  • OHCE – 1 @ $1,000
  • Patillo/Graumann Memorial – 2 @ 1,000
    • 1 to a male; 1 to a female
  • B.A. Pratt – 1 @ $500
  • Tracey Cox Memorial – 1 @ $500
  • Collegiate 4-H – 1 @ $500
hall of fame blue award group
Hall of Fame Blue Award Group
  • No more than 20 selected from Hall of Fame Applicants
  • No more than 10 finalists selected from Blue Award Group for interviews
  • Minimum score of 75 on written materials required to be eligible to interview
  • Must be at least 16 years of age by January 1 of current program year
  • Completed no more than freshman year in college or be no older than 18 on January 1 of current program year
  • Full time college freshmen may apply for Hall of Fame, even if older than 18 on January 1 of current program year
national 4 h conference
National 4-H Conference
  • Applicants must be freshman, sophomore, or junior in high school September 1 of year of application.
  • Two year commitment
  • Attend National 4-H Conference
  • Implement a program in Oklahoma
  • Be available to present workshops throughout state
  • Some financial responsibility

Applications due July 1 – not with Record Books and Scholarship Applications

oklahoma 4 h key club
Oklahoma 4-H Key Club
  • Be age 15 or older by January 1 of program year
  • Accumulate minimum number of points shown on application form
  • Be approved by County Educator
  • Make at least one presentation about Key Club to a 4-H Group
  • Make at least one general presentation about 4-H to a non-4-H youth or adult group
  • Report on programs by published deadlines
state outstanding alumni
State Outstanding Alumni
  • Recognizes former 4-H members who have achieved success and have continued involvement in/support of 4-H
  • Up to four recognized at Roundup
  • Counties nominate
  • Nominations Due with 4-H Record Books
state honorary 4 h member
State Honorary 4-H Member
  • Any adult with strong commitment to 4-H is eligible
  • May or may not have been a former 4-H member
  • Nominees provide continuous support of 4-H
  • Nominations due with 4-H Record Books
news eagle
News Eagle
  • Must be 14 by January 1 of program year
  • Must reside in one of the following counties:
    • Alfalfa
    • Blaine
    • Garfield
    • Grant
    • Kay
    • Kingfisher
    • Logan
    • Noble
    • Woods
commodity group awards
Commodity Group Awards

Applicant must present talk, illustrated presentation or demonstration using or promoting product

  • Breads – 3 awards/county
  • Beef – 1 award/county
    • Must submit application in State Awards Handbook
  • Dairy Products – 3 awards/county
  • Pork – 1 award/county
    • Must submit application in State Awards Handbook
  • Peanut – 2 awards/county
4 h recordkeeping

4-H Recordkeeping

Section by section tips

a 4 h record book is
A 4-H Record Book is…
  • An organized way to summarize a 4-H member’s project work, leadership and citizenship activities.
  • A way to compete for awards and scholarships
  • One of those things that kids/parents put in those stiff green folders with a clover
  • A real headache
parts of a record book
Parts of a Record Book
  • The Oklahoma Report Form
  • 4-H Story – up to 6 typed, double-spaced pages
  • 3 pages of project pictures
    • Plus an additional 10 pages which include examples of the members work in the Photography Project
  • DO NOT include the following items!
    • Artwork on tab/divider pages
    • Scrapbooking stickers
    • Medals, Ribbons, etc.
    • Publicity Photos, Newspaper Clippings, Correspondence
the oklahoma report form
The Oklahoma Report Form
  • Designed to report facts and figures
  • Divided into Sections
    • IA – What have you done in this project?
    • IB – What have you learned in this project?
    • II – 4-H Leadership Experiences
    • III – 4-H Citizenship Experiences
    • IV – Awards in All projects
    • V – Non-4-H Experiences
section i a project work
Section I-A Project Work

4-H Project Work – 15 points

  • Concise summary (no more than 2 pages) of work done as a 4-H Member in the project
  • Should show growth in number and complexity of activities
    • Number of projects completed, time spent, number of items, animals or activities
    • Learning experiences such as talks, demonstrations, tours, research, etc.

Other Project Work – 5 points

  • Summary or examples of how 4-H knowledge, skills and project work were applied in other organizations and/or settings
formatting tips
Formatting Tips
  • No “preferred” way
  • Use a chart for activities that are done every year or several times a year
  • Use impact statements or summaries to emphasize special projects
  • Use lists to show that public speaking or judging activities were project-related
food science statement
Food Science - statement

Organized a food science project club that met once per month during the school year. Average monthly attendance was 14. Participants learned healthy eating and activity habits. From the beginning of school to the end of the year, members increased activity levels by average of 20 minutes per day.

section i b learning 5 points
Section I-B – Learning5 points
  • Should reflect age-appropriate knowledge and skills
  • Should show growth in technical expertise and skill
  • Generally listed in chronological order
  • Should relate to project objectives – some objectives can only be met by learning
section ii leadership experiences
Section II Leadership Experiences

Summary – no more than 2 pages total

4-H Leadership – 15 points

  • Relates directly to the project reported
  • Projects led, organized or assisted
  • 4-H visible as “lead” group/organization
  • Highlight teaching and/or elected leadership

Other Leadership – 5 points

  • Leadership in other 4-H projects
  • Use of 4-H Leadership skills to benefit other organizations/groups

Use an asterisk (*) to designate project-related leadership

what is leadership
What is Leadership
  • One to one assistance (4-H or other)
  • Teaching/organizing workshops
  • Organizing activities
  • Promotional activities
  • Serving as volunteer leader for club or project club
  • Officer or committee chair
section iii citizenship experiences
Section IIICitizenship Experiences

Summary – No more than 2 pages total

4-H Citizenship – 15 points

  • Community service projects/activities related to the project reported which are organized by/through 4-H
  • Individual service activities representing 4-H

Other Citizenship – 5 points

  • Community Service related to other 4-H projects
  • Community projects organized by other groups

Use an asterisk (*) to designate project-related citizenship

what is citizenship
What is Citizenship

A member’s relationship with others and the community, as demonstrated by:

  • Organizing and participating in activities that deal with community issues
  • Activities that contribute to welfare of individuals and the community
  • Empowering others
  • Representing 4-H on community boards
section iv awards in all 4 h projects
Section IV Awards in all 4-H Projects

Scoring – 5 points

  • Summary – no more than ½ page
  • New ORF template has a table for this section
  • Grouping similar items OK
    • County Medals in 12 projects
    • 19 grand champion fair exhibits
    • Champion Illustrated Presentation 5 years
  • Should be most significant 4-H awards
section v non 4 h experiences
Section V – Non-4-H Experiences

Scoring – 5 points

  • Summary – no more than ½ page
  • New ORF template has table in this section
  • Grouping similar items OK
    • Superintendent’s Honor Roll – 12 years
    • Student Council Officer – 3 years
    • Academic Awards in Math, English & Science
  • Should be most significant non-4-H activities
4 h story
4-H Story

No more than 6 pages – double spaced

Scoring: Project Growth – 5 points

Personal Growth – 5 points

Application of 4-H Knowledge & skills – 5 points

  • Should be personal & conversational
    • Show personal and project growth
    • Share triumphs and disappointments
    • Why or how involvement in 4-H or the project changed the individual, family, or business
photo section 5 points
Photo Section – 5 points
  • Suggested Pictures
    • 1 page of project work
    • 1 page of leadership activities
    • 1 page of citizenship activities
  • 3-4 pictures per page
    • Up to 6 pictures if digitally cropped and captions printed as one unit
  • Descriptive Captions
overall record book 5 points
Overall Record Book – 5 points
  • Well organized
    • Tabs for ORF, Story and Photos are helpful, but not required
  • Easy to read
    • Effective use of bold fonts, white space and color to draw attention to headings etc.
  • Correct spelling and grammar
    • Don’t depend on spell and grammar check
  • No extra materials
reporting project work

REPORTINGProject Work

Where does it go?

oklahoma report form where does this go
Oklahoma Report Form Where does this “go”?
  • Breed, raise and show animals
  • Learn how supply and demand affects commodity markets
  • Organize a civic group presentation
  • Serve as Teen Leader for a project club
  • Interview/shadow a breeder or broker
  • Participate in judging activities
oklahoma report form where does this go47
Oklahoma Report Form Where does this “go”?
  • Keep reproductive records
  • Donate seeds or plants and work in a community garden
  • Supply animals for a petting zoo
  • Research how substances enter the food chain
oklahoma report form where does this go48
Oklahoma Report Form Where does this “go”?
  • Obtain infant/child CPR certification
  • Organize an adopt a grandparent program
  • Teach workshops on healthy snacks
  • Provide childcare for OHCE events
  • Serve as a page in House or Senate
  • Learn the difference between rights and responsibilities
oklahoma report form where does this go49
Oklahoma Report Form Where does this “go”?
  • Inventory of clothing construction techniques learned and used
  • Research types of sewing equipment
  • Learn how to complain about an inferior product
  • Construct costumes for school play
  • Organize a fashion show
a word about other organizations
A word about other organizations

4-H members often belong to other organizations, and they utilize the knowledge and skills gained as a 4-H member in that other organization (church youth group, FFA, FCCLA, FBLA, Boy/Girl Scouts, Jr. Breed Associations, etc.).

what to report
What to Report
  • Work done as a 4-H member should be reported as 4-H work in a county or state

4-H record book.

  • Work done as a member of another youth group should be reported as non-4-H work in a county or state 4-H record book.
what if i m not sure
What if I’m not sure?

Ask this question:

“If those who were there and saw, heard or benefited from my actions were asked what organization I represented would probably not say 4-H, then report it as non-4-H work.”

decisions
Decisions…
  • A 4-H member raises beef cattle, but exhibits market cattle as an FFA member
  • The same member organized a 4-H Beef project club which met regularly, had educational programs and conducted service projects.
decisions54
Decisions…
  • The church youth director knows that you show sheep as a part of your 4-H work and asks you to provide a lamb for the living Nativity scene
  • You get volunteers from your livestock project club to provide animals and participate in the living Nativity scene
decisions55
Decisions…
  • Because of your success in 4-H Share the Fun, the music teacher recruits you to be in school performances
  • You recruit members of your school music, drama or dance group to become 4-H members and participate in Share the Fun
decisions56
Decisions…
  • You accompany your church youth group to sing at the nursing home
  • You recruit members of your church youth group to go with your 4-H club to sing at the nursing home
call it what it is
Call it what it is…
  • Related work done as a member of another organization or group should be reported as:

_________ Project work conducted as a member of ___________ organization(s)

reporting leadership
Reporting Leadership
  • Use this section to report
    • Teaching opportunities & experiences
    • Details of activities organized
    • One on one assistance
    • Number reached through activities
    • Member’s role in Youth Adult Partnerships
    • Promotional Leadership
    • Officer responsibilities
reporting citizenship
Reporting Citizenship
  • Use this section to report:
    • Participation in Service Learning activities
    • Activities which foster greater understanding of community issues
    • Donations, community fund raisers, Food or clothing drives etc.
    • Involvement in special causes – Heart Association or Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc.
common problems
Common Problems
  • Repetition between sections of ORF
  • Lack of solid project work
  • Not enough quality leadership and citizenship activities
  • Lack of focus – not enough planning
  • Story tells of winning rather than growth