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Long Beach City College Department Head Academy PeopleSoft Training

Long Beach City College Department Head Academy PeopleSoft Training. Presented by Academic Services, Human Resources, & Instructional and Informational Technology Services February 16, 2012. Instructional Technology Development Center Supports the Faculty Self Service functions of PeopleSoft.

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Long Beach City College Department Head Academy PeopleSoft Training

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  1. Long Beach City CollegeDepartment Head AcademyPeopleSoft Training Presented by Academic Services, Human Resources, & Instructional and Informational Technology Services February 16, 2012

  2. Instructional Technology Development CenterSupports the Faculty Self Service functions of PeopleSoft.

  3. Instructional Technology Development Center • We can help you with: • Accessing and Printing Class Rosters • (Enrolled, Dropped, Waitlist, Permission Numbers) • Creating a Blank Excel Rollbook • E-Mailing Students • Reporting NS, NA or W • Entering Grades • General Troubleshooting

  4. Instructional Technology Development Center • Phone support: Call the IITS Help Desk at 562-938-4357 • E-Mail: helpdesk@lbcc.edu • In Person: ITDC Locations: • LAC -- L-142, enter through the back of the L-Building • General Hours: Mon-Thurs 8-7, Friday 8-5 • PCC -- LL-124, enter through the lobby of the LL-Building. • Technologists available Mon-Thurs mornings.

  5. Instructional Technology Development Center • Extensive Tutorials and Help Files are available on the Web: • LBCC Homepage > Faculty and Staff Link (http://www.lbcc.edu/facultystaff.cfm) > PeopleSoft Help Button (blue outline) • http://www.lbcc.edu/peoplesoft/peoplesofthelp/instructorhelp9/ • Itdc.lbcc.edu

  6. Human Resources • Faculty Service Load Agreement • Access • How to Run FSLA • Workload Impact

  7. Faculty Service Load Agreement • Accessto run the Faculty Service Load Agreement should be available for all Department Heads. • Please check access at earliest opportunity • Login to PeopleSoft • http://pssa.lbccd.lbcc.cc.ca.us/psp/cs90prd/EMPLOYEE/HRMS/?cmd=logout • Follow path: Main Menu > Long Beach City College > Human Resources > Load Bank > Faculty Service Load Agreement • (If access is not provided, please contact Dave Manriquez at dmanriquez@lbcc.edu or ext 4394)

  8. Faculty Service Load Agreement • How to Run FSLA • Enter Run Control ID, Click <Enter>

  9. Faculty Service Load Agreement • Institution = LBCCD • Career = UGRD • Choose Term • Enter Employee ID, Academic Organization, or Subject • Click Run

  10. Faculty Service Load Agreement • Ensure “Load Report” is Selected • Click OK

  11. Faculty Service Load Agreement • Click “Process Monitor”

  12. Faculty Service Load Agreement • Click “Refresh” until Run Status = “Success”, and Distribution Status = “Posted” • Click on “Details”

  13. Faculty Service Load Agreement • Click “View Log/Trace”

  14. Faculty Service Load Agreement • Click the “…PDF” file (You’ll need to login to another security screen, a formality – then close that extra window)

  15. Faculty Service Load Agreement • You’ll need to login to another security screen, a formality…

  16. Faculty Service Load Agreement • After logging in to another security screen –close the extra window.

  17. Faculty Service Load Agreement • Click the “…PDF” file again.

  18. Faculty Service Load Agreement • A PDF report is the result, this can be printed or saved as required.

  19. Faculty Service Load Agreement • FSLA’s impact on workload • No major additional workload expected • The ease and convenience of the electronic workflow / process approval should lessen any additional actions. • Revisions of the FSLA’s will be automatically generated. • All required approvals will be accessible through Faculty Self Service. • Accessibility will be limited by security associated to users account. • For the electronic workflow/process approval, you should only see those FSLA’s requiring your attention.

  20. Faculty Service Load Agreement Guide

  21. Faculty Service Load Agreement Guide

  22. Faculty Service Load Agreement Guide

  23. Faculty Service Load Agreement Guide

  24. Office Hours • Search for a Facility • Student Enrollment History • Student Enrollment by Term • Class Enrollment & Summary • Student Email Access & Usage • Class Address Label • Class Contact Information Academic Services

  25. Academic Services • Office Hours • Search for a Facility • Student Enrollment History • Student Enrollment by Term • Class Enrollment & Summary • Student Email Access & Usage • Class Address Label • Class Contact Information

  26. Office Hours • Office Hours will not be locked after two weeks of each term • Office Hours will be 5:00 a.m. To 10:00 p.m. • More options : Department head, Librarian, Counseling, and Non-classroom assignment • Phone numbers and cell-phone numbers will carry to the next term • Print Office Hours (no faculty id)

  27. Search for a Facility • Path > Main Menu > Curriculum Management > Facility and Event Information • Search for a Facility • Class Facility Usage

  28. Search for a Facility

  29. Class Facility Usage

  30. Class Facility Usage

  31. Facility Use by Term

  32. Facility Use by Term

  33. Records and Enrollment

  34. Enrollment & Class Summary

  35. Student Enrollment History

  36. Student Enrollment by Term

  37. Student Enrollment by Term

  38. Class Enrollment

  39. Class Enrollment

  40. Class Enrollment & Summary

  41. Class Enrollment & Summary

  42. Class Enrollment & Summary

  43. Student Email Address

  44. Student Email Phone by Class

  45. Class Address Label

  46. Class Address Label

  47. Class Contact Information

  48. Class Contact Information

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