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PROJECT WATCH

Ron Winter Consulting LLC Presents. PROJECT WATCH. TM. Expert Software for the Oracle/Primavera P6/EPPM System Administrator. PROJECT WATCH. Overview. Add-on Software to Oracle/Primavera P6 Professional (client/server) Enterprise Project Portfolio Management (EPPM)

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PROJECT WATCH

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  1. Ron Winter Consulting LLC Presents PROJECT WATCH TM Expert Software for the Oracle/Primavera P6/EPPM System Administrator

  2. PROJECT WATCH Overview • Add-on Software to Oracle/Primavera • P6 Professional (client/server) • Enterprise Project Portfolio Management (EPPM) • Works for P6 Versions 6 through 8 • Assists P6/EPPM System Administrator • Informs Project Controls Director • Connects Project Managers

  3. PROJECT WATCH Uses • Monitor P6/EPPM Usage • Research Scheduling Issues • Coordinate Users • Resolve Problems • Document Transactions • Create User and Project Profiles • Enforce Schedule Quality Policies • Tune-up Database System

  4. PROJECT WATCH Typical Monitor Screen Sample screen showing typical P6/EPPM operations. Each line is a single schedule and a single user. Users with multiple projects show on multiple lines. Mode selector (currently) showing Monitor screen.) Percentage of total Users currently logged-on gauge. Messages in red show current operations. Summation of totals of each column.

  5. PROJECT WATCH Monitor • Monitor Columns • Project: Name of the currently-open schedule • User: P6 User Name (highlighted if a Superuser) • Status: How opened (Shared/Exclusive/Read Only) + highlighting • Date-Time Loaded: When the schedule was opened • Tool: P6 option currently being used (under P6 Tools Menu) • Function: P6 function currently being used (reporting, etc.) • Updates: Number of updates to the schedule this session • Acts: # of Activities (plus color coding if increasing or decreasing) • Rels: # Relationships (plus color coding when changed) • Rsrc: # Task Resources (plus color coding) • Steps: # Activity Steps (plus color coding) • Disc: # Discussions posted (only on P6 Version 8.3 +)

  6. PROJECT WATCH Research • All Users Rows • Full Name • Flag Superusers • Contact Information • Office Phone • Email Address • Security Profile • Resource Access? • Enterprise Access? • Operational Breakdown Structure (OBS) access

  7. PROJECT WATCH Coordinate • Current Users Rows • Full Name • Current Computer Name (i.e. location) • When and how long logged-on • When and how long since last entry • Currently opened projects • Are Data Dates aligned? • Project Access history (Exclusive/Shared/Read) • Overall session history • # Tools accessed • # Functions accessed • # Updates made • # Activities, Relationships, Task Resources, Activity Steps, and Activity Discussions added & deleted • Can logoff user remotely.

  8. PROJECT WATCH Resolve Problems • Current Projects Rows • Special report on every current schedule • Full WBS name • People currently using this schedule • When and how log ago the project was • Updated • Scheduled • Summarized • When & how log ago Activities/Relation- ships/Resources/Steps last updated • Warning about External Date Constraints • Baseline schedules review • Checked-Out Schedule Review • When and how long ago

  9. PROJECT WATCH Document Transactions • Narrative Data • Every transaction captured • Date/Time stamp • Who, Project, Tool/Function listed • Logons and logoffs noted • Project load rate computed

  10. PROJECT WATCH Configurable Setup • Tune Response Time • Save Options • User Session • Project History • Full Narrative • System Changes • Access Type • System Colors • Aural Warnings • Project Conflict • Access Type • Tools/Functions Used

  11. PROJECT WATCH Report Module • Separate module for enhanced operations • Immediate on-screen ad-hock inquiries • Create reports in • Excel • MS Word • Plain Text • Perform complex system checks • Monitor and apportion storage requirements

  12. PROJECT WATCH Complete Narratives • If ALL USERS and ALL PROJECTS then a spreadsheet produced • Filtered requests produce immediate reportNarrative Data • Date & Time stamp for every observation • User’s ID • Project Name • Event noted

  13. PROJECT WATCH User Sessions History • Spreadsheet all or immediate filtered reportsUser Sessions Rows • Each log-on session noted in order • Date/Time logged on, off, and last active • Number of schedule opened & access type • # of Changes made • # Activities added, deleted, or modified • # Relationships added, deleted, or modified • # Task Resources added, deleted, modified • # Activity Steps added, deleted, or modified • # Discussion posts added • # Reports generated • # Baseline Schedules created • # Access conflicts • # Times schedule Data Dates where changed • Average schedule loading rate (Ms/activity)

  14. PROJECT WATCH Projects Last Updated • Spreadsheet all or immediate filtered reports Projects Last Updated Columns • Who and when last updated the following: • Schedule CPM calculation • Automatic Resource leveling • Apply Timecard Actuals • Automatically update schedule progress • Summarize the project

  15. PROJECT WATCH System Changes Report • PROJECT WATCH notes changes to system settings, even if not listed in Monitor • System change notice placed in Narrative • Reporting left to Project Write • 72 different system settings are monitored

  16. PROJECT WATCH External Date Constraints • External Date Constraints are automatically produced by P6/EPPM • Do not show in the activity constraint box • Affect CPM calculated dates • Constraint Dates should be eliminatedExternal Date Constraint Report Data • Project Name • Task Code • Type of External Constraint • Constraint Date

  17. PROJECT WATCH Related Schedules • Schedules linked by external relationships • Should be exported together to preserve links • If not exported together, then P6/EPPM creates External ConstraintsRelated Schedule Rows • Predecessor Project • Successor Project • Relationship between the two projects

  18. PROJECT WATCH Corrupt Tables Report • Some Table Entries have multiple settings • Each setting is represented by a ‘token’ • Tokens are not validated – may be invalid • Corrupt settings are not reported by P6/EPPM • Corrupt settings are seen as a blank in P6/EPPM • Finding the blank and resetting it fixes this • 6 different tables are reviewed • 23 different entries are validated

  19. PROJECT WATCH Data Space Estimates • Estimate database size for each project and associated Baselines • Can be listed by project • Can be summarized by Operational Breakdown Structure (OBS) group • Allocate overhead costs by storage • Track and project database growth • Appropriation cost of database upgrades by storage requirements

  20. PROJECT WATCH That’s It! • PROJECT WATCH • Monitor • Coordinate • Research • Document • Project Write • Analyze PROJECT WATCH databases • Perform System Research • Corrupt Tables/External Date Constraints/Related Schedules • Estimate Database Sizing

  21. PROJECT WATCH Who Are We? • Ron Winter Consulting LLC • ‘The best customer service in the business’ • Developing P6 add-on software since 1997 • The oldest active P6 add-on software maker • Over 1,200 customers • Makers of Schedule Analyzer Software • Proven ADO database communications technology • Makers of eForensic P6 analysis software • The basis for many of our System Checks

  22. PROJECT WATCH Contact • Mailing Address Ron Winter Consulting LLC 204 South 6th Street Fernandina Beach, FL 32034 USA • Telephone +01 904-624-7016 • Emailron@ronwinterconsulting.com

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