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How to Do Business With the State of South Carolina

How to Do Business With the State of South Carolina. TYPES OF PROCUREMENTS. Small Purchases Invitation for Bids Fixed-Priced Bids Best-Value Bids Competitive On-Line Bidding Request for Proposals Sole Source Emergency. SMALL PURCHASES UNDER $1,500. Fair and Reasonable.

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How to Do Business With the State of South Carolina

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  1. How to Do Business With the State of South Carolina

  2. TYPES OF PROCUREMENTS • Small Purchases • Invitation for Bids • Fixed-Priced Bids • Best-Value Bids • Competitive On-Line Bidding • Request for Proposals • Sole Source • Emergency

  3. SMALL PURCHASES UNDER $1,500 • Fair and Reasonable SMALL PURCHASES UNDER $5,000 • $1,500 to $5,000 Three Verbal or Written Quotes, IFBs, or RFPs SMALL PURCHASES UNDER $10,000 • $5,000 to $10,000 Three Written Quotes, IFBs, or RFPs

  4. SMALL PURCHASES UNDER $25,000 • $10,000 to $25,000 Written Solicitation of Written Quotes, IFBs, RFPs • Advertised in South Carolina Business Opportunities • Bidders Must be Afforded Reasonable Time to Respond

  5. INVITATION FOR BIDS • Over $25,000 (no maximum) • Written Solicitation, Advertised in South Carolina Business Opportunities • Bidders Must be Afforded Reasonable Time to Respond • Lowest Responsive & Responsible Bidder Wins

  6. FIXED PRICE BIDS • Over $25,000 (no maximum) • Written Solicitation, Advertised in SCBO • State Sets Maximum Price It is Willing to Pay • All Responsive & Responsible Bidders Will be Added to List of Providers • Agencies can Negotiate for Price & Services Below the Max. Price

  7. BEST VALUE BIDS • Over $25,000 (no maximum) • Written Solicitation, Advertised in SCBO • Factors Other Than Price May Be Considered • Evaluation Factors Must be Included in Bid • Factors Other Than Cost Must be Considered First • Cost Must be at Least 60% of the Evaluation • Award to Highest Scorer

  8. COMPETITIVE ON-LINE BIDDING • FIRST ONLINE BID – 4,777 LINE ITEM PHARMACEUTICAL BID. • REVERSE AUCTIONS

  9. REQUEST FOR PROPOSALS • Over $25,000 (no maximum) • Written Solicitation, Advertised in SCBO • Request for Qualifications (optional) • Evaluation Factors, Must be Included in RFP, Price Need Not Be a Factor • Negotiations allowed • Award to Highest Scorer

  10. HOW TO GET COPIES OF SOLICITATIONSFROM THE STATE • SCBO • MMO WEB SITE www.state.sc.us/mmo/mmo • BE A SUGGESTED VENDOR FROM THE AGENCY

  11. AWARDS • ALL AWARDS WILL BE POSTED ON OUR WEB SITE • AWARDS OVER $50,000 REQUIRE 16 DAY INTEND TO AWARD PERIOD • NO WORK CAN BE DONE UNTIL AWARD IS OFFICAL

  12. STATE TERM CONTRACTS Networking Products 3Com Cabletron Cisco Lucent Nortel Software PC MS Select MS Enterprise MS Campus Copiers (Cost per Copy) Personal Computers (P) Apple Compaq Dell Gateway HP IBM Toshiba Personal Computers (L) Compaq Dell Gateway Laser Printers

  13. STATE TERM CONTRACTS Communications Electronic Key Phone CSU/DSU/Modems Beepers/Pagers Cellular Rates Internet Services Two-Way Radio Pay Phone Rates Long Distance Rates Fax Machines SUN Products & Services 3270 Devices 3480 Tapes Classroom Training Web Based Training Video Conferencing

  14. STATE TERM CONTRACTS • In The Works • Enterprise Server Contract • IBM, RS6000, S/36 • HP • SUN

  15. STATE TERM CONTRACTS So, What else do you want?

  16. BUSINESS OPPORTUNITIESAVAILABLE TODAY • FIXED PRICE CONTRACTS • COPIERS (COST PER COPY) • PERSONAL COMPUTERS PURCHASE • PERSONAL COMPUTERS LEASE • NETWORKING • MS SCHOOL AND CAMPUS CONTRACTS • IT TEMPORARY SERVICES (6 MONTH)

  17. BIDS RECEIVED AFTER AWARD • Bidders not responding to the initial fixed price bid may be added to the awarded vendors list provided the bidder furnishes evidence of responsibility and responsiveness to the State's original fixed price bid as authorized by the solicitation.

  18. Statewide Term Contracts Personal Computers - Purchase • Contract Started: July 2,1998Contract Ends: June 30,2004 • Manufacturers on State Contract: Apple (3 Resellers, incl. Manufacturer)Compaq (18 Resellers incl. Manufacturer)Dell & Gateway(Reseller = Manufacturer)Hewlett Packard (16 Resellers) IBM (16 Resellers)Toshiba (12 Resellers)

  19. Statewide Term Contracts for Personal Computers - Lease • Contract Period: 6/1/1998 thru 5/30/2004 • Manufacturers on Contract: Compaq, Dell, and Gateway • Contractors: Compaq, Dell, and Gateway • Lease of items available on Manufacturer’s Personal Computer price list (PCs-Purchase)

  20. NETWORK EQUIPMENT FIXED PRICE CONTRACT

  21. Networking Equipment Contract • Contract started - Nov. 29, 1998 • Maximum term - through Nov. 28, 2003 • Contractors: • 3Com (4 resellers) • Cabletron (6 resellers) • Cisco (9 resellers) • Nortel (5 resellers) formerly Bay Networks • Lucent Technologies

  22. MICROSOFT SCHOOL AND CAMPUS AGREEMENTS(14 RESELLERS)

  23. IT TEMPORARY SERVICES (six months) PROGRAMMERSNETWORKING PROFESSIONALSCOMPUTER OPERATORSOTHER TECHNOLOGY PROFESSIONALS

  24. SKILL LEVELS • Level 1. Under direct supervision performs work, as instructed, within established procedures and practices. • Level 2. Under general supervision performs work requiring judgment (basic problem solving and analytical skills) within established procedures and practices. • Level 3. Under limited or without supervision performs duties requiring judgment (advanced problem solving and analytical skills), possible supervision/guidance of level 1 and 2 personnel, specialist/expert in the designated IT area/discipline, capable of defining procedures and practices.

  25. WHAT IS COMING? • ONLINE ELECTRONIC CATALOGONLINE ORDERING ELECTRONIC INVOICING ELECTRONIC FUNDS TRANSFER • ELECTRONIC BIDDING

  26. POST AWARD CONTRACT ADMINISTRATION Here they go again, sticking their nose in my project, slowing my project down, and not letting me do my job!

  27. POST AWARD CONTRACT MANAGEMENT In every project questions come up about the contractual obligations of the parties. Is this requirement in the contract? Is this a new feature? Is this something that could not be foreseen?Is this new technology?

  28. POST AWARD CONTRACT MANAGEMENT Working with you, the ITMO Buyer can approve change orders that have a cost consequence or significantly reduce the scope of the contract. The Buyer’s authority is limited to 10% of the awarded value of the contract. ITMO can also help with other contractual issues that come up during the project.

  29. POST AWARD CONTRACT MANAGEMENT Why should you involve your ITMO Buyer during the project? 1. He is the only one authorized to approve change orders that reduce the scope of the contract or have a cost consequence. And then there is reason Number 2...

  30. POST AWARD CONTRACT MANAGEMENT The final authority for all questions concerning a contract is the CPO. When you enter this venue, usually both parties loose. Besides , Ron Moore looks funnyin a powdered wig.

  31. POST AWARD CONTRACT MANAGEMENT We don’t know your job. We don’t want to run your project. We do know the South Carolina Procurement Laws. Either party may call on ITMO to resolve a conflict. Let us help. Please don’t tie our hands.

  32. MMO WEB SITE • www.state.sc.us/mmo/mmo • Solicitations • Awards • Term Contracts • SCBO • Government Forms • Code • Contact Information • ...more

  33. THE SOUTH CAROLINA INFORMATION TECHNOLOGY MANAGEMENT OFFICE We’re from the government, we’re here to help.

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