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David Griffin Engineering Services Engineer david.griffin@wyo.gov 777-4488

David Griffin Engineering Services Engineer david.griffin@wyo.gov 777-4488. Reference Materials. http://www.fhwa.dot.gov/federal-aidessentials/index.cfm Video Library Federal-aid Program Overview Federal Register/Vol. 77, No. 171 Tuesday, September 4, 2012

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David Griffin Engineering Services Engineer david.griffin@wyo.gov 777-4488

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  1. David Griffin Engineering Services Engineer david.griffin@wyo.gov 777-4488

  2. Reference Materials http://www.fhwa.dot.gov/federal-aidessentials/index.cfm Video Library Federal-aid Program Overview Federal Register/Vol. 77, No. 171 Tuesday, September 4, 2012 23CFR172 Notice of Proposed Rulemaking (NPRM)

  3. OP40-1CONSULTANT SERVICESAGREEMENTS Last Revised June 24, 2010

  4. OP40-1 • This is a WYDOT internal policy, not intended for use by LPAs • Attachment 1 is the LPA Guidelines for WYDOT grant administrators to use when overseeing LPAs

  5. Attachment 1Introduction, page 1 • Three options for LPAs: 1. Adopt template policy 2. Modify template policy 3. Develop your own policy

  6. Attachment 1 • If Option 1 is selected, just fill in the blanks • Template policy is available at: www.dot.state.wy.us Business with WYDOT Local Public Agencies Template Policy

  7. Attachment 1 • If Option 2 or 3 is chosen: 1. The LPAs proposed policy must be in writing 2. It must contain procedures for the six items listed 3. It must be approved by WYDOT

  8. Template PolicyPage 1, Para 3 • Definition of A/E services • What is the Brooks Act? • http://www.fhwa.dot.gov/ programadmin/172qa.cfm

  9. Template PolicySection II(A), page 2 • Three methods for soliciting consultants: a. Using WYDOT registry b. Project-specific SOIs c. Request for proposals

  10. Template PolicySection II(B), page 2 • Sample selection form (CS-5) and instructions on website

  11. Template PolicySection XII(A), page 7 • Informal selection for “small” agreements • Simplified acquisition threshold currently $150,000 (see references)

  12. Template PolicySection II(B)(4)(a), page 4 • Architectural or engineering related projects must be qualification-based selection • Cannot solicit fee proposals before the selection

  13. Template PolicySection III, page 4 • WYDOT grant administrator must approve selection before proceeding

  14. Template PolicySection IV, page 4 • Determination of Consultant Audits for LPAs • Consultant Risk Assessment to Determine Audit Type

  15. Template PolicySection VII, page 5-6, and Attachment 1 • Federal provisions that must be included in all federal aid contracts and subcontracts • For FTA funding, contact the WYDOT grant administrator for additional provisions

  16. Template PolicySection IX, para 2, page 7 • WYDOT grant administrator must approve the contract before execution

  17. Template PolicySection XI, page 7 • Sample performance appraisal form (CS-4) and instructions on website

  18. Template PolicySection XII(C), page 8 • Document, document, document

  19. QUESTIONS ??

  20. • All references available at: www.dot.state.wy.us Business with WYDOT Local Public Agencies

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