1 / 15

Business English Writing

Business English Writing. Lesson 15 E-mail. I. Leading in.

uriel-strong
Download Presentation

Business English Writing

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Business English Writing Lesson 15 E-mail

  2. I. Leading in With the explosion of the Internet, you would be amazed at the number of companies both in China and around the words that can be accessed via the Internet and the email. Many people now find it easier to send a message to someone via email than phone call or fax. No getting stuck in hold, no more difficulty with their fax machines running out of paper in the middle of the night, and a lower phone bill as well..

  3. In just one minute, you can send your information to the far end of the world just with the cost of your internet connection. For this convenience and economy, email is employed by many business people as a communication tool. Many business transactions are done through email communication.

  4. II. Cultural Notes 电子邮件中的商务礼仪 1.主题要明确。一个电子邮件，大都只有一个主题，并且往往需要在前注明。 2. 语言要流畅,注意措辞。你也许认为自己的邮件浅显易懂，但是有时侯却遭到误解。简单明了的邮件可以使你节省打电话或发传真澄清邮件的时间。 3. 避免使用字符图释（emoticon）。你也许是网络专家并且对于各种专业术语和字符图释了如指掌，可是不要假设收件人和你一样专业。 4.内容要简洁。电子邮件的内容应当简明扼要，愈短愈好。

  5. 5.不要发送私人或者机密邮件。即使你选择“永久删除”，许多软件和网络服务仍然可以访问硬盘上备份的信息。在你发送以前，仔细考虑如果别人（比如老板）看到这封信会发生什么情况。你当然不想老板看到你的私人邮件或者冒着泄露客户机密的风险发送机密邮件。5.不要发送私人或者机密邮件。即使你选择“永久删除”，许多软件和网络服务仍然可以访问硬盘上备份的信息。在你发送以前，仔细考虑如果别人（比如老板）看到这封信会发生什么情况。你当然不想老板看到你的私人邮件或者冒着泄露客户机密的风险发送机密邮件。 6.小心使用附件功能。附件越大，下载时间就越长，占用收件人电脑空间就越多。传真或者邮寄那些冗长的附件。 7. 小心使用抄送功能。不要滥用抄送功能，否则收件人会以处理垃圾邮件的方式一删了之。

  6. III. Language Points 1. Hi, I’m the fellow who talked to you about a possible position in your company. 嗨，我是曾跟你谈论关于在贵公司谋求一 位的人。 此句中发件人用了“Hi”, “fellow”。这两个单词多用于口语中 发件人之所以用非正式的语气，目的是拉近与收件人的关系。 2. I’m not sure if what I have to offer meets your current needs, but take a look at the attached résumé and see for yourself. 我不确 所提供的材料是否符合您目前的需求，烦请你亲自看一下 件中我的简历。 for yourself: 为自己，亲自

  7. 3. basically: spoken used to emphasize the most important reason or fact about something, or a simple explanation of something 基本上，主要地 (1) Basically, I’m just lazy. 基本是上说我只是懒惰。 (2) Well, basically, it’s a matter of filling in a few forms. 基本上看只是填一些表格的事。 4. …I have been working as a sales assistant for a large international company for more than ten years. 我在一家大型国际公司担任销售助理十几年。 • work as：做……工作 • She works as a consultant for a design company. • 她在一家设计公司当顾问。

  8. IV. Template • To: ________________________ • From: ______________________ • Date: ______________________ • Subject: ____________________ • Cc: ________________________ • Bcc：_______________________

  9. (E-mail message) . • (Signature: )_________

  10. V. Tips on Writing • Email Address • In order to send and receive an email message, you first have to set up your own email account, and then obtain the other person’s email address. • Email Format • The form is set up much like a memo. Most email programs have a pre-set format; • To: enter the recipient’s email address. • From: your own email address (usually automatically filled in). • Subject: enter the theme or topic of your message (be as brief as possible). • Cc (Carbon copy): enter addresses of different people you want this message sent to.

  11. Bcc (Blind carbon copy): Unlike the Cc:, however, the recipients of the message will not know if the same message was sent to them or to several people. • Attached: You can attach documents, files, and graphics. • Email Writing Requirement • Because email is meant to transfer information quickly, it is purposely informal. Some writers do mot use capitalization or much punctuation. Email also makes use of a great deal of acronyms to speed up typing, such as BTW (by the way ). • Double-check every email address before sending your message.

  12. VI. Useful Expressions 常用缩略语 AAMOF as a matter of fact 事实上 AFAIK as far as I know 就我所知 AFK away from keyboard 离键 ASAP as soon as possible 尽快 BBL be back later 稍后 BTW by the way 顺便说 CUL see you later 再见 DAMIFINO damned if I know 不知道 F2F/FTF face to face 面对面 FAQ frequently asked questions 常问问题 FWIW for what it’s worth 值得

  13. FYI for your information您需要的信息 HHOK Ha ha, only kidding哈哈,不过是个玩笑 HHOJ Ha ha, only joking 哈哈,只不过开个玩笑 IAC in any case 无论何时/何事 IDGI I don’t get it 我未得到 IMHO in my humble opinion 以我之愚见 IMO in my opinion 依我之见IOW in other words 换言之 IRL in real life 实际生活中 LOL laugh out loud 放声大笑

  14. NC no comment 不做评价 OIC Oh, I see 哦,我明白了 OTOH on the other hand另一方面讲 TFS Thanks for sharing 多谢与我分享 THX Thanks 谢谢 TIA thanks in advance 先谢谢您

  15. Thank you!

More Related