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IT-3675/GS Bidders’ Conference. Supply & Installation of Site Supervision (SUSI) Access Control Systems Presentation of the Technical Specification 3 September 2012. Introduction & Scope. This Call for Tenders concerns Supply & installation of Physical Access Control equipment such as:

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it 3675 gs bidders conference

IT-3675/GS Bidders’ Conference

Supply & Installation of Site Supervision (SUSI) Access Control Systems

Presentation of the Technical Specification

3 September 2012

introduction scope
Introduction & Scope

This Call for Tenders concerns

Supply & installation of Physical Access Control equipment such as:

  • Road gates & barriers
  • Access control system, card readers and control units
  • Intercoms
  • ANPR systems
  • Key distribution systems
  • Off-line electronic locks
  • Video surveillance cameras & converters

At CERN this equipment is commonly designated as SUSI

an acronym for “SUpervision des SItes”

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

introduction scope1
Introduction & Scope
  • Deliveries are foreseen over
    • 5 years
    • with two optional extensions of 1 year
  • Works shall take place across ALL the CERN sites, both in :
    • France and in
    • Switzerland

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

firm selection criteria
Firm Selection Criteria

Type of Firms

  • A single firm with or without subcontractors
  • Proven competence as equipment integrators and installers
  • Capable of supplying and installing on the CERN sites

Having been qualified by their reply to the Market Survey MS-3675/GS and by the onsite visits performed with CERN representatives.

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

contract organisation
Contract Organisation
  • Part 1
    • Deployment of a test platform (SUSI 0)
    • 6 months maximum
    • If unsuccessful  contract termination
    • If successful  Part2
  • Part 2
    • On-site installations & After-sales support

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

part 1 test validation
Part 1 – Test & Validation

Part 1 – Test & Validation Platform

  • Phase 1 – Preliminary Design
  • Phase 2 – Detailed Design
  • Phase 3 – Test Platform Deployment
  • Phase 4 – Production Deployment
    • Actually belongs in Part 2 but given here for coherence
    • Quoting of this element belongs to Part 2

If Part 1 successful then :

Part 2 – Onsite Installation & After Sales

  • Individual Work Packages to be defined by CERN

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

part 1 test validation1
Part 1 – Test & Validation
  • Deliverables for each phase are described in Chapter 5.1 of the Technical Specification
  • Failure to meet the stipulated deadlines for each phase shall imply
    • Financial penalty

2% of phase estimate per week limited to 10%

    • Termination of the contract

If maximum of 5 weeks is reached

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

part 2 on site installations
Part 2 – On-site installations
  • Work packages shall consist of typical new installations, or modification/dismantling of existing installations
  • Planning and scheduling shall be according to CERN users’ needs, please note that
    • Multiple work packages may be required simultaneously
    • No workload guarantee i.e., no work periods may exist
    • The Contractor shall adapt resources to manage these variations
  • After-Sales on-call service
    • For 2nd line interventions on systems no longer under guarantee
    • Intervention within 48h

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

work package execution
Work package execution
  • On-site visit
  • Request for Quotation
  • Technical & Financial offer
    • Based on DQE
  • Release Order
  • Scheduling
  • Supply & Installation
  • Acceptance Tests
  • Payment

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

acceptance control sheet
Acceptance Control Sheet

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

organisational issues
Organisational Issues

Local base

  • The contractor is expected to have a local base (§5.5.1 of TS)

Mobile communications

  • All the field personnel of the contractor is expected to have mobile communication devices connected to the CERN Mobile network (§5.5.2 of TS)

Storage areas and offices

  • No storage areas or offices shall be provided by CERN (§5.5.3 of TS)

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

working at cern
Working at CERN

CERN attaches particular care to provide a safe working environment,

  • See next presentation on “Environment, Health and Safety @ CERN” by J. Etheridge.

Implications and time constraints

  • Radiation environment
    • Training, work medicine, dosimetry
    • Work restrictions and ALARA preparation
  • Access control & shutdown
  • Co-activities management and safety
  • RN84 and border crossing
  • Prevention Plan, PPSPS, VIC
  • First-aiders

These issues are also addressed in the document “Working on the CERN Site” in Annex G of the TS

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

technical issues
Technical Issues

The Bidders’ attention is called to the fact that provided systems technical interfaces are particularly critical and shall be particularly scrutinised by CERN

Adequately skilled personnel shall be affected to the development & evolution of these interfaces

ADaMS

  • The provided systems shall interface with the CERN source of user data and access authorisation data called ADaMS (Access Distribution and Management System)
  • Detailed Description in §A.2.6 of the TS

ORACLE Databases

  • The provided systems shall host their databases in the IT ORACLE infrastructure.
  • Detailed description in §A.2.7 of the TS

IT technical network

  • The provided systems shall use the CERN TCP/IP Network (TN or GPN) and shall comply to the necessary computer security instructions given by the IT department

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

quoting
Quoting

General terms for each item in the DQE

  • Supply
  • Installation
  • Engineering
  • Documentation
  • Software Licences

Applied in all items and complemented by specific provisions in Annex A

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

part 1 quoting
Part 1 - Quoting
  • Each phase shall be quoted individually
    • a Release Order shall be issued per Phase
    • The next phase shall be ordered after successful completion of the previous phase
  • Please note that for the Test & Validation platform
    • A separate and complete HW & SW infrastructure is required
    • A separate and complete Software Licence is required
  • Fill in ONLY the blue cells in the Tender Form Annex (DQE)

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

part 1 phase 4 quoting
Part 1 – Phase 4 – Quoting
  • Quote of the final production servers & licenses.
  • Please explicit the cost of fully integrating the external systems in your Access control system
    • As defined in the Annex A for each external system
    • If the system is already fully integrated explicit the relevant Item as zero cost and mention this in the “Reference” column
  • Each item can be object of a separate Release Order

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

part 2 quoting
Part 2 - Quoting
  • Fill in the blue-shaded cells only
    • Reference
    • Supply,
    • Installation,
    • Engineering & Integration,
    • Documentation,
    • SW Licence
  • Total Unit Price is calculated.
  • Manually fill in the Unit Price DAP (delivery included)

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

documents to be attached to the bid
Documents to be attached to the Bid

From Chapter 15 of the Tender Form:

  • DQE duly completed
  • A document indicating the time intended to allocate to the specific developments needed to interface your access control system with the CERN databases, as described in chapters A.2.5 and A.2.6 of annex A of the technical specification. Please provide the estimated number of hours and professional profile of the personnel that you intend to allocate to these developments,
  • An organisational chart indicating the organization structure and the personnel with their respective roles, responsibilities & qualifications,
  • General technical documentation including data sheets form the manufacturers on each of the proposed supply equipment (or respective web link from manufacturer).

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

errata
ERRATA

Correction of the Technical Specification

  • §A.3.7.1 Page 45 reads
  • a) INSIDE STiDLXS-W33AR/W door model
  • should read
    • a) INSIDE STiD LXS-W33BR/W door model

IT-3675/GS Bidders\' Conference 3 Sep 2012 EDMS 1238534

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