The structure of the conference industry

1. The structure of the conference industry The conference industry is highly complex, comprising a multiplicity of buyer & supplier organization and businesses

2. Buyers Conference organizers &meeting planners Suppliers Include conference venues & destinations, accommodation providers & transport companies

3. Buyers • Who buy or hire conference venues & related services in order to stage their events • There are 2 broad types of buyers 1- corporate buyers : 2- association buyers:

4. Similarities & differences between corporate & association conferences

8. Types of Meetings Types of Association Meetings Types of Corporate Meetings -Management Meetings -Training Seminars -Regional/National Sales Meetings -New Product Introductions -Professional/Technical Meetings -Incentive Trips / Meetings -Stockholder Meetings - Annual Convention and Expositions - Board and committee meetings Seminars and Workshops- Issues Briefings- Fund-raisers- Exhibitions- - Professional and Technical Meetings

9. 1- Annual Convention and Expositions Definition: Annual Convention (meeting) of association are usually defined as those meetings that are held each year either tradition or to fulfill bylaws requirements

10. Attendees: Large numbers of participants and attendees14% from annual meeting……Delegates more than 2000 person • 3% from annual meeting……Delegates fewer than 50 person

11. The purposes: -Educate -Inform -Introduce innovations -Unite members in common goals -Perpetuate the organization -Advance the image of the organization - Provide a forum for debate

12. - Entertain -Provide for peer interaction -Determine member needs and attitudes - Re-emphasize the value of membership and belonging -Evaluate the past and forecast the future

13. Study of (ASAE) When are these meeting held? The highest month ……….October The lowest month……….December

14. Board and committee meetings Definition: These meetings are often called leadership meetings Attendees: Between 11 and 50 individuals

15. The purposes:Many members volunteer their time and expertise to serve in leadership positions with their association. To lead they must meet to discuss strategies, tactics, budgets……etc Types -board meeting (meetings of the board directors) -executive committee meetings -committee meetings

16. Study of (ASAE) The place of holding these meetings -Downtown properties -Resort properties This is logical Why ???

17. The leaders and the professions usually seeks two things :-1-expedience in their work lives2-mixing business with pleasure Duration 45% the meetings lasted one day 25%................................two days 11%................................three days

18. Seminars and Workshops Definition : Many association report education programs to be the fastest-growing association activity

19. The purposes: 1-The body of knowledge in most fields is changing rabidly that members look to their association for help in maintaining and improving their levels 2- These conferences have become important revenue sources for association

20. Attendees: Fewer seminars with larger attendance

21. Issues Briefings This is particularly true during crises involving government relations and legislative or regulatory matters Duration: very short because of the nature of the meeting

22. Fund-raisers The purposes: These are designed to generate revenues

23. Exhibitions Definition : Association invites companies to display products or services in an exhibition

24. The purposes:These are designed to generate revenues Duration More than week

25. Professional and Technical Meeting This meeting is normally educational in nature. But it may require a large a mount of meeting space as well as technical equipment and materials Ex. The development of new computer technology has generated countless special meetings

26. Types of Meetings Types of Association Meetings Types of Corporate Meetings -Management Meetings -Training Seminars -Regional/National Sales Meetings -New Product Introductions -Professional/Technical Meetings -Incentive Trips / Meetings -Stockholder Meetings Annual Convention and Expositions - Board and committee meetings- Seminars and Workshops- Issues Briefings- Fund-raisers- Exhibitions- Professional and Technical Meetings-

27. Types of Corporate Meetings -Management Meetings -Training Seminars -Regional/National Sales Meetings -New Product Introductions -Professional/Technical Meetings -Incentive Trips / Meetings -Stockholder Meetings

28. Management Meetings There are two types of management meetings :- Executive conferences development and training meetings Executive conferences development and training meetings

29. Attendees The number of attendees at executive meetings will very greatly Based upon The subject of the meeting The number of attendees at training meetings are greater than executive meeting

30. Duration The duration of executive meetings are Two days The duration of training and development meetings are six days

31. The purposes: 1- exchanging ideas and information 2-changing behavior and attitudes

32. Training seminar Attendees Attendance at training seminars often will be larger than management meetings

33. Duration The duration of these training meeting are under three days The purposes: Learn new techniques New product applications Learn new trends affect work

34. Training seminars require:- extensive meeting room space teaching aid audiovisual equipment

36. Regional \national sales meetings These type of corporate meetings form the oldest and best known category The purposes: Ensure sales people are familiar with current product lines Motivating who market the product Education and training of sales

37. New product introductions New product introductions are multidimensional meetings . These meetings are often celebrations Attendees: employees , sponsors , wholesalers , distributors , and retailers , media men . The duration One day annually

38. Professional/Technical Meetings Professional/Technical Meetings may have some of the characteristics of management meetings and training seminars The purposes: Keep abreast of developments مواكبة التطورات Discussions about highly technological issues

39. Attendees: Small group of lectures , and academic Duration from one day to three days

40. Incentive Trips / Meetings These programs are designed to reward sales and management personnel who have achieved excellence in their work

41. Stockholder Meetings At least once a year , most companies are required by law to invite their stockholders to a meeting to discuss the previous years financial operations and overall status