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Step by Step Directions to Complete the ePMF (electronic Personnel Master File)

This guide provides step-by-step instructions to complete the ePMF (electronic Personnel Master File) for online BEDS Forms. It includes information on logging in, verifying information, entering assignments, and saving or submitting the forms.

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Step by Step Directions to Complete the ePMF (electronic Personnel Master File)

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  1. Step by Step Directions to Complete theePMF(electronic Personnel Master File) Or: Online BEDS Forms

  2. All data entered is as of BEDS Day:October 5, 2016

  3. Before logging in, you will need: Username & Password (same as Teacher-Student Roster Verification Process) Roster lists as of BEDS Day (10/5/16) or If you completed the “ePMF Teacher Checklist” you received via email, that has everything you need!

  4. ePMF Website: https://eservices.nysed.gov/taa It is recommended that you use either Google Chrome or Mozilla Firefox to access the site

  5. Step 1: Log In https://eservices.nysed.gov/taa/ See Next Slide if Having Trouble…

  6. Step 2: Click on blue box for “Your ePMF….”

  7. Step 3: Verify Accuracy of Information AND Enter “I work at:” location and add assignments

  8. Step 4: You can search by subject area or assignment code, or download the PDF document showing all codes (on our website)

  9. Step 4: Tips and Help • For additional help with assignments (science labs, librarians, co-teaching, etc.) use “PMF Frequently Asked Questions” document at: http://www.p12.nysed.gov/irs/beds/PMF/documents/ePMFFAQ201617.pdf • Grade Level: • For the assignment you are recording, enter the predominant grade level of the students. • The following are general rules for determining grade level: • If 75% or more of the students in your class are in any one grade, please enter that grade. • If less than 75% of the students are from any one grade, enter an "E" for "Mixed Elementary," an “M” for "Mixed Middle," or an "S" for "Mixed Secondary" grades. • “PK” stands for pre-kindergarten, while “K” stands for kindergarten. Do not combine half-day classes. Use two assignment blocks. • "E," “M ”and” S" represent "Mixed" elementary, middle, and secondary grades, respectively.

  10. Step 4: Tips and Help continued… • Registration = number of students on the roster as of BEDS Day (10/5/16) • Core academic subjects: • English, reading, language arts, mathematics, science, history, geography, economics, civics and government, foreign languages and the arts • The arts include the visual arts, dance, music, theater – including public speaking – and drama. • If ** next to assignment code, you need to decide if it’s a core class. • To delete an assignment, highlight the assignment and click “Remove Selected Assignment” • “ePMF Teaching Manual User Guide” available at: http://www.p12.nysed.gov/irs/beds/PMF/documents/ePMFTeachingManualUserGuide201617.pdf

  11. Step 5: Save and Submit - Click “Save” to return later (and edit) - Click “Submit” when complete (cannot edit)

  12. For Help Please contact Stacy Schultz stacy.schultz@newarkcsd.org x3217 Q&A Document and Teaching Manual User Guide available at: http://www.p12.nysed.gov/irs/beds/PMF/documents/ePMFTeachingManualUserGuide201617.pdf

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