Blackwell s Collection Manager: The tool that replaces bookreq for ordering your books

1. Blackwell�s Collection Manager:The tool that replaces bookreq for ordering your books

2. Before requesting items in Blackwell Collection Manager you should� Check the Library's online catalog (Felix) to be sure we do not already own the title. Check by title and author. You can obtain additional bibliographic information at Amazon.com or other Internet book vendors You can also check book reviews at Amazon.com and other Internet book vendors Check book and publisher information at Books in Print

3. OK, so you have got the information you need and the Woodward Library does not already own the title�.

4. Go into Blackwell�s Collection Manager. The URL is http://cm.blackwell.com

5. How to log in Each department will have one departmental login. Initially, the login information is given to just the faculty liaison but if the department decides to open access to request books to all department members, that is fine. Bear in mind though, any item requested under a departmental login will be assumed by the applicable subject librarian to be a valid request and could be approved for purchase for the library.

7. Logging into Blackwell�s Collection Manager Library code is JAPS (Blackwell defined). This field is case insensitive. Case sensitive user id (lowercase) and Case sensitive password (lowercase). This information will be given to the faculty liaison. Once the information is filled in, you will be greeted with�.

9. Searching for titles

12. Searching If you have a title, an author, a publisher, an ISBN number, an LCCN number, or a series title it is pretty straightforward to search Blackwell�s database. If the title is in Blackwell�s database (not everything is, but more later on that), you will be greeted with possible matches. The search screen looks like �

14. Qualifications for search fields Firm Order titles should NOT be excluded since a title you might be ordering might already be �on-order� and the library does not want duplicate orders. Forthcoming titles is pretty clear. Titles that are not published right now but are being published down the road. It is your decision to include or exclude those. Exclude US titles? Why would you want to do that? A title published in the US would be a quicker item to get. Exclude UK titles? Why bother? When you get titles that match your search, choose the US version if available; else the library can get UK titles.

15. Example: Title: Exploring Hypermedia Author: Philip Barker ISBN: 0-7494-0946-0

16. Searched Felix and the Woodward Library does not own this item so.. Go into Blackwell Collection Manager

19. Let us explore this record [1] Barker, Philip. Exploring hypermedia. (Educational and training technology (Kogan Page).) Kogan Page. 0749409460. L9-270376. 1993. UK. Paper. GBP14.95 [ Detail | Email | Request | Library notes ] Clicking on �Detail� gives us�.

20. Title Detail Title: Exploring hypermedia.Author: Barker, Philip.Series: Educational and training technology (Kogan Page).Imprint: Kogan Page (L0160), 1993Volumes: 001 Pages: 210p ; 22cm. - Index.Format: PaperLC Class: LB Educ-Theory & practiceOriginal List: GBP14.95Current List: GBP14.95ISBN: 0749409460[ Request ] Blackwell Information Subjects Non Subject Parameters BLACKWELL INFORMATION TopTitle Source: UKTitle Status: Processed on 18-November-1993Title Treatment: Approval, Standing order, Firm orderAccession Number: L9-270376Publisher/Distributor: Kogan Page (L0160)SUBJECTS TopEducational technology - general (36641502)LB 1025-1050.79 Teaching (97441515)NON-SUBJECT PARAMETERS TopLevel of Audience (01): University/research lib (08)Readership Level (03): Specialist reader (01)Approval Status (04): Treated on approval (01)Type of Book (05): General (01)Type of Edition (06): General edition (11)Language of Book (07): English (01)Type of Publisher (09): Trade publisher (02)Printing History (10): New (01)Format of Publication (11): Paper bound book (01)Time Characteristics (12): 1970 to date (24)Treatment of Subject (14): Genl or no spec treatment (27)Country of Origin (16): England (16000)Country of Source (17): England (16000)

21. Let us explore this record [1] Barker, Philip. Exploring hypermedia. (Educational and training technology (Kogan Page).) Kogan Page. 0749409460. L9-270376. 1993. UK. Paper. GBP14.95 [ Detail | Email | Request | Library notes ] Clicking on �email� allows one to email the record to someone. Perhaps asking their opinion?

22. Let us explore this record [1] Barker, Philip. Exploring hypermedia. (Educational and training technology (Kogan Page).) Kogan Page. 0749409460. L9-270376. 1993. UK. Paper. GBP14.95 [ Detail | Email | Request | Library notes ] Clicking on �Request� gives us�.

24. Request Customer code: already filled in with JAPS Quantity: defaults to 1 copy (library policy dictates one copy unless compelling reason is given to order additional copies) Fund: leave blank; Acquisitions will fill in with appropriate fund Location: defaults to �austin� Department: fill with Faculty member last name if department needs to know who, in the department, requested the item. Else, leave blank <More info later> Internal Notes*, Notes to Blackwell & Overlay Number: Used by Blackwell. Leave empty. When ready, click on the REQUEST button in upper left corner.

25. Record has been updated to show your request action�.

26. If the department needs to keep track of who in the department requested the item, the �department� field should be used. Simply fill in the faculty member�s last name. Excel reports can be provided that show this information.

27. Additional information sometimes listed on a title on Blackwell�s Collection Manager Stauber, John C. (John Clyde) Toxic sludge is good for you : lies, damn lies and the public relations industry�  Order Date: 22 February 2005 Status: Invoiced Code: JAPS Fund: dsocwb.2004 Loc: austin PO: L105128 Ordered: 1 Invoiced: 1 This item was ordered on February 22, 2005. The item has been received by the Woodward Library and it has been paid for.

28. Bruyn, Severyn Ten Haut. A civil republic : beyond capitalism and nationalism � [ Detail | Editions | TOC | Email | Request | Library notes ] Order Date: 28 April 2005 Status: Invoiced Code: JAPS PO: BUSINESS BOOKS Invoiced: 1 There is a TOC or Table of Contents available on this record. Simply click on the link and get � Additional information sometimes listed on a title on Blackwell�s Collection Manager

30. What if your item is NOT listed in Blackwell Collection Manager? No problem, you can add information on titles to Blackwell�s Collection Manager!

31. Example: Title: The causes of anti-Semitism: a critique of the Bible Author: Arthur Blech Publisher: Select Books

32. Searched Felix and the Woodward Library does not own this item so.. Go into Blackwell Collection Manager

34. Before going on to add the title, be sure you have been searching the correct information (title, author, isbn, etc). If you are not certain, try several different searches. Double checking may find that Blackwell has the item in their database already.

35. Item not listed in Blackwell�s Collection Manager. To add a title simply click on the �Add Title to Database� link�

37. You can go to Amazon.com or another Internet book vendor to find the pricing�

40. Once you create the �unverified record�, remember to �Request� it.

41. Blackwell will investigate the item and update the record if necessary. If the librarian agrees with request and orders the item, Blackwell will try to get the item and if item is not available, Blackwell will alert the library as to its unavailability so that other sources may be used to purchase the item.

42. Another tool available for finding titles in Blackwell�s Collection Manager �Profiles: Browse for titles by library profile�

44. Profiles Because the Woodward Library has an approval book plan from Blackwell, there are profiles already created for the various subject areas. You can use these profiles to find books that Blackwell thinks might be good matches for the Woodward Library. The profiles also list books already being sent to the Woodward Library on Approval. There are two symbols in the profiling:

46. The yellow F�s are �forms.� The librarians will be forwarding lists of titles from these forms to the faculty liaisons through a tool called �e-Notes� on a regular basis. These are items that might be good to own. You can view these records as possible items to order. Simply request these items using the functionality you have just learned.

47. New topic:Reviewing requests

48. Under the Acquisitions menu�is �Request � Review requests previously created�

50. For example: Select from the �requested by� drop down menu �History� and clicking on the �List Title� button gets you�

51. Titles requested by login of �History�

52. Using the �Review request� functionality provides another method to determine who requested items for those departments that want the information. Simply put in the faculty member�s last name in Department field and check what kind of requests� open requests, completed requests, open approved requests, completed approved requests or rejected requests. For example, Faculty member last name of Able1 gives�

54. New topic:Configuring your preferences

60. New topic:Reports Menu

61. e-Notes subscriptions Blackwell can alert you to new titles publisher or to be published. Currently, you should be getting alerts on a regular schedule sent via an email alert. To add new reports or to modify reports go to the Reports menu

63. Change a subscription Click on the report to be modified/deletedMake any changes required

64. Delete a subscription Click on the report to be modified/deleted Select the Delete button

65. Create a subscription Click on the �Electronic notification� link under the Create new subscription

66. Fill in the appropriate information Report name Filename Format (probably prefer it to be HTML) Frequency (report comes out on Tuesdays) Send report: to Collection Manager For email delivery only, put in email addresses as needed, separate by semicolons To make sure you only get reports when there is new information, check the �Suppress my report/email if no new titles are announced (optional)� box. Format of citation option � brief should have enough information Approval actions to be included? Pick the yellow F � Forms. US and/or UK Editions? Select an appropriate subject area. If you want to narrow down to subtopics, click on the �Select subjects� hyperlink

67. Example: Subject to be alerted about is Economics

68. Example: Subject to be alerted about is Economics

69. Example: I have checked several Economic subtopics and even some sub-subtopics

70. When ready to save, be sure and scroll down to the bottom of the page and select �Save�

71. Finally, be sure to scroll down and select the �Subscribe� button

72. 5/9/2012 Now you know the basics on how to use Blackwell�s Collection Manager for your book ordering requests.