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National Logistics Workshop: ROSS Project Update and IBA/I-Suite

This workshop provides updates on the ROSS Project and IBA/I-Suite, reviews lessons learned from the 2003 field season, and discusses evolving partnerships and application requirements.

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National Logistics Workshop: ROSS Project Update and IBA/I-Suite

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  1. ross.nwcg.gov isuite.nwcg.gov National Logistics Workshop March 9, 2004

  2. ROSS / IBA Projects National Logistics Workshop March 9, 2004

  3. Today’s Topics • About the ROSS Project • ROSS Project Update • 2003 Field Season Reviews, Lessons Learned, and Actions • IBA / I-Suite • Messages to Take Home National Logistics Workshop March 9, 2004

  4. What the NWCG Asked Us to Do • Develop and Deploy ROSS Application • Develop and Deploy Dispatch Messaging System (DMS) • Maintain and Support Systems • Provide User Training and Support • Partner with other Government Agencies / Initiatives National Logistics Workshop March 9, 2004

  5. Evolving ROSS Partnerships • FEMA / ARMS • USDA Animal and Plant Health Inspection Service (APHIS) • Colorado Department of Public Safety • Emergency Management Assistance Compacts (EMACs) • Forest Fire Protection Compacts National Logistics Workshop March 9, 2004

  6. ROSS Application Requirements • Automate business functions related to the resource ordering and status process used in dispatch • Capable of providing status and tracking of all tactical, logistical, service, and support resources • Meet ICS and be flexible to other standards National Logistics Workshop March 9, 2004

  7. ROSS Application Requirements • Capable of operating within varying dispatch organizational structures: • Horizontal / Vertical • Multi-tiered (e.g. National, geographic area, zone, local) • All risk incident capability • Fast and easy installation National Logistics Workshop March 9, 2004

  8. ROSS Application Requirements • Provide External Application Interfaces • Qualification Systems (IQCS, IQS) • Cache Supply System (ICBS) • Incident Based Automation (I-Suite) National Logistics Workshop March 9, 2004

  9. Interface with Pre-existing Systems FAA- Navigation information- Airports USGS NIMA- Military route maps ICBS I-Suite (2004) Qualification Systems IRSS IQCS (Federal) IQS (State) ITS ICARS IAP National Logistics Workshop March 9, 2004

  10. Real-Time Reports National Logistics Workshop March 9, 2004

  11. Data Warehouse Other Data Sources • I-Suite • ICBS • Planning Levels • ??? ROSS Data Sources Incident Resources Organizations Orders Statuses Extract Transform Load • Reporting Tools • MS Access DB • Text Files/Excel • I/SQL • Brio Data Dictionary Status Counts Resource Assignments Dispatch Workload Resource Destination ???… Data Warehouse National Logistics Workshop March 9, 2004

  12. Maps National Logistics Workshop March 9, 2004

  13. Implementation Scope • Dispatch • Expanded Dispatch • Incident Caches • Incidents and Mgt (Reports / Data) National Logistics Workshop March 9, 2004

  14. Project Update

  15. Project Update • Project Independent Verification and Validation • RobbinsGioia, LTD • Cost, Schedule, Staffing, Technology • Perfect Score (12 points) • Completed OMB Exhibit 300 submission • Scored 3.9 (2nd highest of all submissions by USFS) • Project is officially baselined with OMB National Logistics Workshop March 9, 2004

  16. Project Update • Data Stats as of 0730 – 3/9/2004 • 6611 Incidents (1,444 open) • 147195 Requests Processed • 107,720 Assignments Processed • 710,592 Request Transactions • 450 Dispatch Offices on line • 6000+ Vendors • 110,540 Resource Items National Logistics Workshop March 9, 2004

  17. Project Update • Helpdesk Availability • 1051 days direct incident support in 2003 • Data Warehouse design / development initiated • ORACLE Corp. system performance evaluation National Logistics Workshop March 9, 2004

  18. Interesting Time Saving Fact • FOIA Requests (24 so far) – Examples include: • ICT3, ICT4, ICT5, DIVS, OPBD • Southern California • # Engines Deployed • # Crews Deployed • # Requests for IMT mgt Incidents between 10/9/03 and 12/1/03 west of the Mississippi National Logistics Workshop March 9, 2004

  19. Project Funding Basics • Lots of moving parts • OMB Exhibit 300 • IT Investment Review Board • Departmental and Agency Approvals • etc etc etc National Logistics Workshop March 9, 2004

  20. 2003 Review Findings, Lessons Learned and Actions

  21. ROSS Implementation Review • Large Incident Strategic Decision and Assessment Team Request • Interview • Area Command Teams • Incident Teams • Expanded Dispatch • Collect Issues and Concerns • Identify Data Needs National Logistics Workshop March 9, 2004

  22. ROSS Implementation Review • Answer Questions • Address Perceptions • Develop a report of findings and recommendations National Logistics Workshop March 9, 2004

  23. General Findings • Data Availability to MAC Groups, Area Commands, and Incidents • Training • ROSS Screen Design and Process • Speed • Business Practices • Inconsistent interpretation of business rules and practices • Application Bugs National Logistics Workshop March 9, 2004

  24. Action Plan DRAFT ROSS Implementation Review – Northern Rockies Action Plan Working Copy – 2/3/2004 National Logistics Workshop March 9, 2004

  25. Action Plan Review • Based on Focus Areas • Actions are guided by: • Project Charter • Available funding • Schedule limitations • Not everything can be resolved by 2004 season National Logistics Workshop March 9, 2004

  26. Action Plan Focus Areas • Data Availability to MAC Groups, Area Commands and Incidents • Training • ROSS screen design & process • Speed (Application / System Speed) • Business Practices National Logistics Workshop March 9, 2004

  27. Geographic Area Review and Input

  28. Geographic Area Dispatch Input • Interviewed each Geographic Area for top items • Many Items Similar • Tops items vary considerably by Geographic Area National Logistics Workshop March 9, 2004

  29. Focus Areas • Performance , Speed • Travel (Roster, Status, Reassignment) • Request Status (Resource Location, Assignment History) • Usability (Edit request / assignment) • Reports (Ad-Hoc, Data Exports, Fix Errors in Standard Reports, Print All) National Logistics Workshop March 9, 2004

  30. Focus Areas • Release (Notification, Travel) • Pending Request (Show All resources regardless of incident) • Qualifications / Classifications (Only want 1 qualification) • Name Requests National Logistics Workshop March 9, 2004

  31. Focus Areas • Resource Status (stop sorting to top of screen when status is changed) • Resource Order Printing • Pending Request (flag UTF verse New) • Aircraft Management • Data Cleanup National Logistics Workshop March 9, 2004

  32. Changes Here or Coming

  33. Key Inputs Guiding ROSS for the future • Project Charter (Scope, Schedule, Budget) • Budget • Direction • NWCG • Wildland Fire Leadership Council (WFLC) • Agency • Reviews • National Cost Containment Teams • National Implementation Review – Northern Rockies • Southwest National Fire Reviews • Geographic Area Coordinators and Dispatchers National Logistics Workshop March 9, 2004

  34. 2004 / 2005 ROSS Goals • Address critical software problems (bugs). • Address performance and usability issues. • Continue development within approved scope. • Address reporting needs. National Logistics Workshop March 9, 2004

  35. Version 1.2.6 Overview • Incident may now issue request numbers • Block numbers • Pre-cut orders for external organizations • Retrieve requests • Last action column on pending requests • Manifesting of CWN crews • Reminder flag for travel • More printing / reporting capability National Logistics Workshop March 9, 2004

  36. Version 2.0 Overview • Release expected late March 2004 • Infrastructure Focus • Server hardware replacement • Network performance review • System Software Upgrade • ORACLE 9i • IBM WebSphere • Versata 5.5 • BRIO 8.X National Logistics Workshop March 9, 2004

  37. Version 2.0 Overview • ROSS Application • Code migration to Versata 5.5 • Application Query Tuning • Increased Security • Focus in on hardware performance National Logistics Workshop March 9, 2004

  38. Version 2.1 Overview • Release planned for mid June 2004 • Contract Module • Add “Agreement” type for use with EERA and other agreement types. • Web Status Module • Permit use by government non-dispatch units (e.g. Rural Fire Districts) • Permit remote supervisors • Resolve issues with nested supervisors National Logistics Workshop March 9, 2004

  39. Version 2.1 Overview • Pending request • Fill with new resource (change to restricted by role) • Fill with agreement (incident record only) • Fill with AD (incident record only) • Release to home (restricted by role) • Ordering chain visibility National Logistics Workshop March 9, 2004

  40. Version 2.1 Overview • Search for a Resource (Where's Waldo?) • Name Requests • Pending Request • EFF / AD overhead shown on available tab as default per National Mob Guide National Logistics Workshop March 9, 2004

  41. Version 2.1 Overview • Edit Request while placed • Catalog Item can be edited while request is placed, as long as it is not filled • Prepositioning Issues • Assignment Roster Issues • Roster requests placed to Status-Only Offices that cannot be filled. National Logistics Workshop March 9, 2004

  42. Version 2.1 Overview • Incident Resources – Reassignment of Group Requests • Work Load Report • Transfer Person (Changing provider for an overhead resource) / IQS Import National Logistics Workshop March 9, 2004

  43. Version 2.1 Overview • Existing Report Problems • Resource Order Form • Data Warehouse • I-Suite Export National Logistics Workshop March 9, 2004

  44. By Summer 2005 • Aerial Delivered Resource Mgt. • Setting availability by qualification • Setting availability group only • Adding finance code by anyone unit in the ordering chain • Creating and filling supply requests National Logistics Workshop March 9, 2004

  45. By Summer 2005 • Merge Incident • Transfer Incident • Reassign Multiple Incident Resources (restricted by role) • Move large quantities of resources to another incident. • Request and fill done simultaneously • Can be done between to non-local units National Logistics Workshop March 9, 2004

  46. By Summer 2005 • Reassign Multiple Incident Resources (restricted by role) • Move large quantities of resources to another incident. • Request and fill done simultaneously • Can be done between to non-local units • Reengineer Catalog Functionality National Logistics Workshop March 9, 2004

  47. By December 2005 • Security • Incident Complex • Consistency Audits – Part 1 & Part 2 • Refinement of existing capability for usability • Maps (more detail) • More Reports • Software Problems (Bugs, Rework…) • Data Warehouse National Logistics Workshop March 9, 2004

  48. FY-2005 Funding Requests • Contracts / Agreement Enhancement • Tactical Aviation Management • IQCS Interface • Hot Site National Logistics Workshop March 9, 2004

  49. FY-2006 Funding Requests • Telephone Status • Standalone Hot Sync • Draw Down Levels • Incident Prioritization • CAD Interface (generic) • Compacts • FIRECODE Interface National Logistics Workshop March 9, 2004

  50. Lessons Learned

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