Measuring scope 3 travel data – the way forward?

1. Measuring scope 3 travel data – the way forward? Joanna Simpson – HEFCE Mark Warner – Leeds Metropolitan University Nick Hillard – University of Warwick

2. Measuring scope 3 emissions • A sector baseline of procurement emissions • EMS definitions for measuring emissions at institutional level from 2012/13 • Guidance on efficient and effective data collection practices • Waste, water and procurement – Arup, De Montfort University and CenSA • Transport - JMP

3. Approach • Existing systems and processes for obtaining information • Engagement with a wide range of HEIs and stakeholders • Align with national carbon reporting guidance and protocols - Defra/DECC carbon conversion factors • Considerate of the potential burden and cost for HEIs, looking to minimise this where possible

4. HESA review of EMS • EMS review group • Reviewing all data definitions: • Should the item still be collected? • Does the guidance need updating? • Should new data items be included? • Mandatory or optional • Ratios • HESA to apply carbon conversion factors • Consultation on proposed changes – deadline 30 March 2012 • www.hesa.ac.uk/content/view/2403/ • Changes from 2012-13 data collection

5. Transport • Business travel • Travel paid for by the HEI and undertaken by staff and students • For example, travel to attend conferences and meetings or students travelling to fulfill course requirements • Excludes emissions from business travel that is paid for by a third party • All aspects to be optional data items within EMS

6. Transport • Scope 1 or scope 3? • Scope 1 – owned vehicles • Scope 1 - leased vehicle and wholly owned asset in financial accounting terms • Scope 3 – leased vehicle and not wholly owned asset in financial accounting terms • Scope 3 - other business travel

7. Transport • Commuting • Staff travelling to and from their home address to the institution • Students travelling to and from their home (term-time only) address to the institution • Travel survey data can be from the previous two years • All aspects to be optional data items within EMS

8. Transport • EMS definitions do not include: • Students travelling from their term-time address to their home address • Travel associated with graduation • Non-academic student travel • Visitor travel

9. Good practice guidance • Sourcing information • Calculating emissions by mode • Missing data methodology • Case studies • Sampling techniques • Example staff travel survey • Emission conversion factors

10. Leeds Met Experience Mark WarnerSustainability Manager

11. Scope 3 work to date • 2009-2010 study (find the problems): • Staff and Student commute • Business travel • Waste • Procurement • 2010-2011 study (refine and compare) • Improved data and HEFCE guidance documents • Waste • Staff and student commute • HEFCE requirement to set targets by Dec 2013 on a 2012 baseline (reasonably confident)

12. Staff and Student Commute • 2011 travel survey – Nov & Dec • 5,060 responses • 4,030 students (13.7%) • 1,030 staff (36%) • Survey included the following questions: • Main mode of travel • Estimated distance (one way) • No of days attended Uni on average (teaching week) • Engine size • Type of fuel

13. Assumptions • Student footprint calculated over 23 weeks • Significantly lower out of term • Staff footprint calculated over 47 weeks • Relatively consistent • Loan driver or car sharer • No engine size – 1,100-1,399cc petrol allocated as most common response • No engine size but diesel specified – 1,900-2,399cc used as most common response for diesel engines • Calculating difference between above method and using DEFRA average

14. Minor problems • Our break down of engine size did not match DEFRA’s

15. Calculations (distance) • One way travel x No journeys/week = weekly single distance • Weekly distance x 2 = total weekly distance • Total weekly dist x 23 or 47 = total yearly distance • Calculated per person • Total distance in each engine size x by conversion factor • Average emissions for students and staff • Multiply by total number of staff and student • Add together

16. Points to note • HEFCE recommend DfT carbon calculator – seems like a good tool • Do you use emissions by FTE or total number of students/staff? • Survey answered by full and part timers • Car passengers could be a drop off or a pick up and increase the footprint • Home working as a mode of travel • Councils and Guidance • Winter Vs summer surveys

17. Take home messages • Have a go – now • Speak to purchasing (carbon reports) • Get an on-line expenses system that breaks down travel

18. Warwick’s Experience Nick HillardEnvironment Manager

19. Warwick’s Experience • Includes: • Commuting • Business Air Travel • International Student Travel • Waste/Recycling • Water

20. Commuting

21. Commuting • Travel Survey conducted in November/December 2010 with an online questionnaire for staff and students • Questionnaire consisted of 25 questions compared to 36 in the 2005 survey • Total of 2,496 responses received. Increase of 236 (10%) compared to 2005 • Staff response largest category and almost 32% of total staff

22. Commuting • Methodology: • Stage 1 utilised the results of the 2010 survey to produce typical distances travelled by each transport mode; • Stage 2 applied the Stage 1 results to the total staff and student populations in 2010 to produce a total annual distance travelled by each mode; and • Stage 3 then converted the annual distance travelled to a carbon dioxide equivalent (CO2e) of greenhouse gases.

23. Business Air Travel

24. Business Air Travel

25. Business Air Travel Kg CO2

26. Business Air Travel • Data relating to travel booked independently by staff members (and reclaimed through expenses) and travel paid for by third parties is currently not collated centrally. • DEFRA / DECC’s GHG Conversion Factors for Company Reporting. • The 9% km uplift factor (to take into account non-direct routes) has been applied to the distance figures and then multiplied by the respective carbon emission factor.

27. International Student Travel

28. International Student Travel • Assumptions: • All international students travelled by air to the UK • UK students did not travel to the University by air • Each international student took a single flight to and a single flight from the UK during the academic year • Since information relating to the departure airport is currently not recorded, the distance calculation was based on a generic distance from the country of origin • The arrival airport in the UK is Heathrow

29. International Student Travel

30. Give it a go! There’s some good news relating to ongoing initiatives. • Detail your assumptions • Let your voice be heard by responding to the HESA consultation – deadline 30 March

31. Your next steps – making the most of your EAUC Membership… • Resources - visit the EAUC resource bank for guidance from HEFCE on measuring scope 3 carbon emissions • Networks - Join our Transport Planning Network Community of Practice - for College and University travel planning professionals • Visit the EAUC stand for more information on this group • Recognition - want recognition for your carbon reduction initiatives – enter the 2012 Green Gown Awards carbon reduction category. Entries open summer 2012 • Measure and improve - sign up to LiFEwww.thelifeindex.org.uk. EAUC Members receive a significant discount • LiFE offers a dedicated ‘travel and transport’ framework for implementation Membership matters at www.eauc.org.uk