Changes in Open Enrollment Status

1. Changes in Open Enrollment Status

2. What is a “change in open enrollment status? • A change in OE status is anything that happens concerning a student that may: • Change the student’s eligibility for open enrollment, or • Change the way the student’s open enrollment is funded.

3. Changes might include… • Change in student’s resident district • Student’s withdrawal from open enrollment • Changes in a student’s identification as a child with a disability • Expulsion

4. Reporting • Changes of status should be reported as they happen. • Must be reported to: • All affected districts (nonresident district, “old” resident district, “new” resident district) • DPI • Generally, it will be the nonresident district that initiates the change of status notification.

5. Recommend districts use DPI Suggested Form Letter #5: Change of Open Enrollment Status • On internet at http://dpi.wi.gov/sms/doc/5chgstat.doc • Copy onto district letterhead

6. SCHOOL DISTRICT LETTERHEAD CHANGE OF OPEN ENROLLMENT STATUS DATE: TO: Jane Smith, ABC School District John Green, DEF School District Mary Jo Cleaver, DPI Open Enrollment Consultant FROM: Mary Doe, XYZ School District SUBJECT: Change of Open Enrollment Status Name of Student _______________________________ Grade ______ This is to notify you of a change of status regarding the above student’s open enrollment, as follows:

7. Changes in Student’s Resident District

8. Student Moves Into Nonresident District • The student moved into the nonresident district on (date). Open enrollment has ceased. The student participated in open enrollment for _______ days.

9. New Applicant Moves into New Resident District Prior to 3rd Friday in September • The student is a new applicant for the 2006-07 school year. Prior to the 3rd Friday in September 2006, the student moved to a resident district other than the one indicated on the application form. The open enrollment is void.

10. Continuing Student Moves into New Resident District • The student moved into a different resident district (indicate district) on (date). The student is a continuing open enrollment student. (Note: If the move took place after the 3rd Friday in September, the “old” resident district continues to count the student as a resident OE student for the remainder of the school year; the “new” resident district counts the student as a resident OE student beginning with the next school year).

11. Student Moves into New Resident District & Attends School There • The student moved into a different resident district (indicate district) on (date). The student is attending school in that district and open enrollment has ceased. The student participated in open enrollment for _____ days.

12. Student Withdraws From Open Enrollment

13. Student Returns to School in Resident District • The student returned to school in the resident district on (date), and open enrollment has ceased. The student participated in open enrollment for ______ days.

14. Student Ceased Open Enrollment • The student ceased open enrollment on (date) for the following reason (indicate reason, such as enrollment in a private school or home-based education program, drop out, move out of state, etc.). The student participated in open enrollment for _____ days.

15. Changes in Special Education Status

16. Student is Newly Identified as a Child w/a Disability • The student has been identified as a child with a disability and is receiving special education/related services in accordance with an IEP effective (date). The student should be reported as [special education or regular education] for the 2005-06 school year.

17. Student is “Released” from Special Education • The student, who was previously identified as a child with a disability, is no longer receiving special education/ related services effective (date). The student should be reported as [special education or regular education] for the 2005-06 school year

18. Other Changes in Open Enrollment Status

19. Expulsion • Other change of status (indicate): The student was expelled on (date). The student’s open enrollment was / was not terminated. The student was open enrolled for _______ days.

20. Name Change • Other change of status (indicate): The student was adopted. His name changed from John Doe to Johnny Smith.

21. Grade Change • Other change of status (indicate): The student was not promoted. She remains in grade 10.

22. Address Change w/in Resident District • Other change of status (indicate): The student moved from 2224 Oak Street in Madison to 3445 Elm Street in Madison. There is no change in the student’s open enrollment status.

23. Resources

24. Open Enrollment Web Site & List Serve Open Enrollment Web Site www.dpi.wi.gov/sms/psctoc.html Open Enrollment List Serve • receive information and announcements • printed information rarely used • to sign up, send email to: L.scott.eagleburger@dpi.state.wi.us

25. Open Enrollment StaffToll-free: 888-245-2732Fax: 608-267-9207

26. Department of Public Instruction125 S. Webster StreetP.O. Box 7841Madison, WI 53707-7841www.dpi.wi.gov/sms/psctoc.html