USING REFWORKS

1. USING REFWORKS Fall 2008

2. What is RefWorks? • A web-based bibliographic and database manager • Creighton University faculty, students, and staff have access to this resource at no cost to the individual user

3. What is RefShare? • RefShare is a module within RefWorks that provides users with a way to share all or part of their database with others • Users may share their RefWorks references with both members of their own institution and globally with others having Internet access

4. What can RefWorks do for you? • RefWorks allows users to: • Create and organize a personal database online • Integrate with Microsoft Word to format in-text citations and bibliographies • Import references from a variety of databases, including Medline, CINAHL, and PubMed • Share references among collaborating researchers

5. How do you access RefWorks? Go to http://hsl.creighton.edu and click on the blue RefWorks tab (upper right of screen)

6. Creating a RefWorks Account • Access RefWorks at the Health Sciences Library home page at http://hsl.creighton.edu • Click on the RefWorks tab (upper right of screen)

7. Creating a RefWorks Account (cont.) 3. Click on “RefWorks Login” page 4. Click on “Sign up for an Individual Account” (blue link on left side of screen)

8. Creating a RefWorks Account (cont.) 4. Completely fill out form – login name and password do not need to be your Creighton login name and password 5. Click on Register at bottom of form

9. Building your RefWorks Database • Exports citations directly from online databases • Imports text files of citations from online databases • Manually enter references • Import items directly from CLIC (Creighton Libraries Information Catalog)

10. Building your RefWorks Database(cont.) • Exports citations directly from online databases. (See “Export Directions” on HSL’s RefWorks page.) • Imporst text files of citations from online databases. (See “Export Directions” on HSL’s RefWorks page.)

11. Building your RefWorks Database(cont.)

12. Import items directly from CLIC • For directions, go to: • http://hsl.creighton.edu • See CLIC (Creighton Libraries Information Catalog) under “Export Directions”

13. Creating Folders for your Citations • Log in to your RefWorks account • Under the “Folders” tab, select “Create New Folder” • Type the folder name in the “New Folder Name” box and click on the “OK” button

14. Copying Citations to Folders • Under the “Folders” tab, select “View” • From “View”, select a folder

15. Copying Citations to Folders (cont.) • Place a checkmark in the box in the upper left- hand corner of the references you would like to copy to another folder • Go to the “Put in Folder” drop down menu and select the folder where the references will be copied to

16. Copying Citations to Folders (cont.) • Once a folder is selected, a message will appear that asks, “Are you sure you want to put the selected items in the [name of folder] folder”? • Click on “OK”

17. Using Write-N-Cite (WNC) to Insert Citations & Create Bibliographies • Write-N-Cite (WNC) • Only compatible with Microsoft Word • Only compatible with Internet Explorer and Foxfire browsers • Needs to be downloaded and configured for off-campus access (if applicable) • How to do this? For directions go to http://hsl.creighton.edu and click on the blue “RefWorks” tab

18. RefShare • Under the “Folders” tab, select “Share Folders” • Click on the “Share Folder” tab next to the folder you wish to share

19. RefShare(cont.) • In the middle of the screen that appears – to the right of the blue url – is an E-mail URL tab • Click on the E-mail URL tab

20. RefShare(cont.) • Enter the e-mail address(es) of the intended recipient(s) and click on the Send Email tab near the bottom of the screen

21. RefShare(cont.)

22. RefShare(cont.) *Remember, any individual with Internet access may be a RefShare recipient; the recipient does not need to have a RefWorks account in order to receive shared folders.

23. RefWorks Help • Online tutorials and online help can be located at the RefWorks page on the Health Sciences Library website • Go to http://hsl.creighton.eduand locate the gray RefWorks tab • refdesk@creighton.eduor 280-5138

24. RefWorksWrite-N-Cite (WNC) • Allows you to • insert citations to a word document that you have saved in a RefWorks folder • Create references in your document • Formats your citations in a the style of your choice, such as APA • Creates bibliographies

25. RefWorks WNC

26. RefWorks WNC WNC has been preloaded on to your computer • If you are using another computer check the RefWorks page on the Library’s web page for instruction on how to load • You will need access to the Internet to use this program.

27. RefWorks WNC Using WNC with Microsoft Word Begin typing your paper in Microsoft Word • Title your document and save it • When you want to add a reference, click on the WNC toolbar button or log in to your RefWorks account

28. RefWorks WNC Log into RefWorks • use the View menu in WNC if you would like to select a specific folder of references • click the Cite link next to the correct reference

29. RefWorks WNC • Minimize WNC • After you click on the Cite link, WNC inserts a “placeholder” citation into your paper – this will be formatted later, according to the output (citation) style selected

30. RefWorks WNC NOTE: The Edit Citation feature that appears in the upper right of the WNC window when you click on the Cite link. If you need to edit a citation, click on the Edit Citation link. (This feature is not available for Mac users.)

31. RefWorks WNC When you have finished writing your paper save the document • Bring the WNC window back up • Click on the “Bibliography” tab

32. RefWorks WNC • Select the “Output Style” to apply • Select “Create Bibliography”

33. RefWorks WNC • WNC will give you a “no errors” messag • Click on the “Back to Reference List • Minimize WNC • Check the document for mistakes including citations format • Save your revised document • Close WNC when you are finished

34. RefWorks WNC Notice that you now have your references in your chosen format and you now have a “References” list below.

35. RefWorks WNC • Check the document for mistakes including citations format • Save your revised document • Close WNC when you are finished

36. RefWorks “Must Do’s” You must first create a RefWorks database before using Write-N-Cite to insert citations into your text and/or create bibliographies. Any item that is to be used with Write-N-Cite must first be in your RefWorks database.

37. RefWorks “Must Do’s” Turn pop-up blockers in all browsers OFF • check here in your web browser: • Tools • select Pop-Up Blocker • turn off Pop-Up Blocker, as needed • check here in your web browser: • Tools • Internet Options • Privacy (near the bottom you will see a “Block pop-ups” box – it should be unchecked)

38. RefWorks “Must Do’s” • Check here in your web browser: • Tools • Internet Options • Security • Custom Level tab – scroll down to select “Disable” for the pop-up blocker • Also, turn off any pop-up blockers that come with any toolbars you may have, such as Google or Yahoo! Toolbars

39. RefWorks “Must Do’s” • Make RefWorks a “Trusted Site” in your browser • Click on Tools in your web browser • Click on Internet Options • Click on Security • Click on the Trusted Site check mark • Click on the Sites tab • Add https://www.refworks.com • Click on OK

40. RefWorks on HSL Additional tutorials and information on the Library’s RefWorks site. Contact Reference if you have any questions.