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StudentInformation (DASL). EMIS Updates May 6, 2013. Debbie Barbee Greg Spencer. Agenda. Project Update – Greg Spencer, Director of StudentInformation What’s new for 13N & 13G Other updates FY14 Changes. Project Update. 13N Updates. Some changes pending documentation from ODE

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Studentinformation dasl

StudentInformation (DASL)

EMIS Updates

May 6, 2013

Debbie Barbee

Greg Spencer


Agenda

Agenda

  • Project Update – Greg Spencer, Director of StudentInformation

  • What’s new for 13N & 13G

  • Other updates

  • FY14 Changes


Studentinformation dasl

Project Update


13n updates

13N Updates

  • Some changes pending documentation from ODE

  • Some changes in 13.5 release – May 8th

  • Remaining changes for N or G in Hotfix


13 5 updates

13.5 Updates

New Element:

Attending Building IRN Next Year

  • Added to FN Attributes Tab


Attending building next year

Attending Building Next Year

  • Value must be building IRN within district or ‘******’

  • ‘******’ for Withdrawn & Graduated students

  • All students defaulted to ‘******’ for now

    • Per ODE, if you can’t report a school IRN value for ‘N’, report ‘******’


Related updates 13 5

Related Updates (13.5)

  • Student Profile Bulk Update (diagnostic elements & Attending IRN NY)

  • Power Withdraw – will update value to ‘******’ when students are withdrawn

  • Student District Withdrawal (single student)


13 5 updates1

13.5 Updates

New Diagnostic Result Code elements for 3rd Grade Reading Guarantee –

Reading, Math & Writing


3 rd grade reading guarantee

3rd Grade Reading Guarantee

  • All students defaulted to ‘**- Not Required’

    • Use Student Profile Bulk Update to update applicable students

    • Only need to update applicable grade levels


Future related changes

Future Related Changes

  • Update FN transfer to include new elements

  • Student Promotion to automatically populate to promoted building

  • Student verification error/checking

  • EZQuery Pages (SSS, JVS/Home Share, EMIS Demographics display)


Fn record changes

FN Record Changes


13 5 updates dl building grade schedule updates

13.5 Updates – DL Building Grade Schedule Updates

  • Reinstated the ‘Copy records from Reporting Period K’ function


Dn district record update

DN District Record Update

Add element for District Wellness Policy

  • Added to District DN record

  • Y/N Values only

    Waiting on requirements for PE Assessment Performance Indicator attributes


13 5 updates2

13.5 Updates

Student Verification

  • Added checks for the new 3rd grade guarantee elements


13 5 updates3

13.5 Updates

Grade Level added to Verify Special Education messages and reports


13 5 updates4

13.5 Updates

FA Assessment Changes

  • Including latest result for each part per student

  • Include all current year results if student tested multiple times


Assessment import changes

Assessment Import Changes

  • Updated Import to handle changes for Alternate Assessments

    • Will now report scaled score rather than raw score

    • Still using test type = ‘ALT’

    • Applies to OGT & OAA


13 5 updates5

13.5 Updates

  • PS GGG Assessment Maintenance & Otela Maintenance updated

    • Multiple records with the same date were not displaying in the grid

      • Now, only latest entered record for the test date will display

  • Pre-ID for Otela

    • Added sent to reason JV for students to be included

    • Corrected issue where students with blank status code description weren’t included


13 5 updates6

13.5 Updates

WebXam Coordinators Update

  • Corrected issue where coordinators weren’t updated to the next school year


13 5 updates7

13.5 Updates

Updates to schedule maintenance pages so users can do a transfer w/a drop or a remove, regardless of whether the course is a CTE course or not

  • course section assignments

  • Requests and assignments page


Updates

Updates

FE Record Transfer added to the period G cycle

(In process)


Changes pending requirements

Changes Pending Requirements

  • Coding for Peterson Scholarship Students

  • Instructions for reporting Special Ed events for non-pub students

  • Coding changes in court Placement reporting

  • Final info on Local Wellness Policy element

  • PE Assessment result elements on District/Building Maintenance records

  • Changes related to removing Tech Prep


Additional changes in production

Additional Changes in Production

Special Services Defaults

  • Values not included in GE transfers


Cte assessments tab updates

CTE Assessments Tab Updates


Student missing override record fc records

Student Missing Override Record- FC Records

Enables users to create records for students who were withdrawn in a prior year but were not reported as withdrawn in period N of prior year.

Transfer process also included


New report builder reports

New Report Builder Reports

  • Discipline Action – lists actions to students by grade

  • CTE Assessment Lists (13.6)

  • Period G Student Core Summary Report

  • Period K Non-Graduate Core Summary Report


Studentinformation dasl

  • New Search Option on Advanced Student search – Course Section Search


Non emis updates

Non-EMIS Updates

  • Contacts rewrite

  • Family Groups

  • Shared student contacts (13.5)

  • Professional Contacts (13.5)

  • Future – Discipline rewrite


Other projects

Other Projects

  • eTranscript

  • Student Electronic Record Exchange

  • LINK


Fy14 emis changes

FY14 EMIS Changes

Waiting for updates from ODE


Studentinformation dasl

Questions?

Thank you!!!!!


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