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Deer Run Annual Meeting

Deer Run Annual Meeting. May 3, 2014. Welcome. Glad to see everyone New neighbors ???? ???? Acknowledge Suzanne Agenda Officer reports Old Business New Business Resident concerns Q and A Adjourn. Old Business. Continued vandalism Peninsula Drive Gates – twice

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Deer Run Annual Meeting

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  1. Deer RunAnnual Meeting May 3, 2014

  2. Welcome • Glad to see everyone • New neighbors • ???? • ???? • Acknowledge Suzanne • Agenda • Officer reports • Old Business • New Business • Resident concerns • Q and A • Adjourn

  3. Old Business • Continued vandalism • Peninsula Drive Gates – twice • Deer Run Gate recently • Security cameras • Issues with tag camera at entrance have been fixed • Installed new DVRs to enable remote monitoring and alarms should the video fail • Peninsula Drive pavilion wireless network up and running • SSID: PDPavilion • Password:DRPDP

  4. New Business • Maintaining a balanced budget • Two accounts • Operating budget • Land sale (money market) account • Operating budget • Should account for • Customary and usual operating expenses • Contingency for extraordinary expenses • Reserves for long term maintenance • Money market account • Consider it DRPOAs 401k • Improvements • Source of additional income through interest • Preserves the future of Deer Run • Belongs to past, present and future DRPOA members

  5. Fundamental Principal • Fiscal responsibility requires living within one’s means Don’t spend more than what you make • Dipping into savings is a sure recipe for disaster • Reduce cost or increase revenue • More volunteer hours • Increased dues The land sale money is Deer Run’s savings account: it should not be used for operating expenses

  6. Use of Land Sale Money • Improved infrastructure • Enhanced value of property • More enjoyable surroundings • Greater security • Provide income • Preserve the future of Deer Run

  7. Operating Budget • Fiscal year runs from June 1 through May 31 • Dues (revenue) collected in February TODAY $12,600 Account Balance Balance as of May $0.00 April Jan Mar Dec Nov Oct Aug July Feb Sept May June

  8. Operating Budget TOMORROW Account Balance (No Increase in Dues) $12,600 Expenses $0.00 April Jan Mar Dec Nov Oct Aug July Feb Sept May June

  9. Operating Budget Fiscally Sound Future (Increase in Dues) Account Balance $12,600 + Expenses Reserves $0.00 April Jan Mar Dec Nov Oct Aug July Feb Sept May June

  10. Increased Expenses • Cost of living • Utilities • Insurance • COLA + claims • Maintenance • More services • Mowing • Flowers • Security • Sprinkler system • Fewer volunteer hours

  11. Why Reserves? • Known maintenance expenses • Examples • Road maintenance • Trimming of trees at entrance • Lightning damage • Unforeseen expenses • Examples from past • ACOE settlement • Future • ????

  12. Reality • Without the land sale (a one time event), special assessments would have had to been imposed for: • ACOE settlement • Uncollected dues • Fewer volunteer hours

  13. Value of Volunteers • Volunteer Projects • Financial management • Project management • Secretarial support • Community communications • Sprinkler system • Security camera installation/maintenance • General clean up of land • Clearing/maintenance of “horse” trails • Facility improvements • Fire pits • Picnic shelters

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