Coventry launch of the cost calculator for children s services monday 3 rd november 2008
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Coventry Launch of the Cost Calculator for Children's Services Monday 3 rd November 2008. Background. Activity Included. Decide to look after Care planning Maintaining placement Leaving Care Finding subsequent placement Review Legal interventions Transition to Aftercare.

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Coventry Launch of the Cost Calculator for Children's Services Monday 3 rd November 2008

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Coventry launch of the cost calculator for children s services monday 3 rd november 2008

Coventry Launch of theCost Calculator for Children's Services

Monday 3rd November 2008


Background

Background


Activity included

Activity Included

Decide to look after

Care planning

Maintaining placement

Leaving Care

Finding subsequent placement

Review

Legal interventions

Transition to Aftercare

Finding education provision

Ongoing education provision

Leaving education provision

Complex Cases Panel

Assessment for SEN

SEN Disputes and Tribunals

SEN Review

Multidimensional Treatment Foster CareFive local authorities

OverheadsEight local authorities

Health & Mental HealthCheshire

Children in Needlinked to CiN census

Social CareLooked After Children

EducationCoventry

Youth Justice & Socio-Legal planned

United StatesOregon Social Learning Center


Launch programme

Launch Programme


What is the cost calculator

Placement Fees

What is the Cost Calculator?

Accurately compares the true costs of different types of care.

Everything Else


Coventry s cost calculator

Coventry’s Cost Calculator

  • Gathering Unit Costs for Coventry

  • Importing Coventry LAC and SEN data


Gathering data methodology

Unit cost

of activity

Number of

hours taken

for activity

Hourly cost of postholder who carries out activity

=

x

Gathering Data: Methodology

  • Recording the time taken to complete specific activities e.g.

    • Assessment of Special Educational Needs

    • Care Planning

    • Ongoing support to care placement and education provision

    • Looked After and SEN Reviews


Gathering data focus groups

Gathering Data: Focus Groups

SEN Education Officer

Head of SEN

Parent Partnership Officer

Head of Education Welfare Service

Educational Psychologist

Who goes?

How long?

30 mins

30 mins

30 mins

30 mins

30 mins

Where held?

SEN Office

Travel

N/A

N/A

1 hour

1 hour

1 hour


Gathering data unit costs

Gathering Data: Unit Costs

  • Cost of Standard Case = £600

  • Add complexities:

    • Child with complex needs such as emotional behavioural difficulties = £535

    • Dispute entering tribunal = £865

  • Total Cost of Complex Case = £2000


Child level data

SSDA 903

Child-Level Data


Coventry launch of the cost calculator for children s services monday 3 rd november 2008

Analysis of Financial Arrangements for a major residential contract

Overnight Residential

One night

Day Trips or

Outings

Two trips

Community Activities

Five evenings

  • Information for Short Breaks Consultation

Existing Uses of the Cost Calculator

Goal: Mainstreaming information.


Key benefits

Key Benefits

  • Complete information: Accurately compare the true costs of different types of care

  • Transparent costs: Promotes greater cost-consciousness in both social care and education

  • Enables more effective decision making in planning and commissioning services – resulting in better use of resources and improved outcomes.


Coventry launch of the cost calculator for children s services monday 3 rd november 2008

Cost Calculator

Group Report

Cost Calculator

Group Report

Cost Calculator

Group Report

Need

Age

Placement

Cost Calculator

Group Report

Cost Calculator

Group Report

Cost Calculator

Group Report

SEN

School

Year

School

Type

Reporting requirements

We will be seeking your ideas about reports you need.


Reporting requirements case study

Reporting requirements: Case Study

  • Complex Cases Panel

  • Information requirements:

    • Knowledge about existing situation and

    • Compare possible placements.

  • How can we use the Cost Calculator?

    • Additional management information to make informed decisions.


Reporting requirements complex cases panel

Charles’s Report

LA Residential: £116,000

Total Cost:

£120,000

Reporting requirements: Complex Cases Panel

Existing Situation

  • Look up Individual Child Record for Charles


Reporting requirements complex cases panel1

Reporting requirements: Complex Cases Panel

Compare Possible Placements

  • Existing local authority residential

  • Placement with out-of-city agency residential

  • Placement with in-city residential contract Band B

    What are our anticipated costs till 31st March if we place Charles today?

    Solution: Conduct a what-if analysis!


Reporting requirements complex cases panel2

Charles’s Report

03/11/2008 to 31/03/2009

Charles’s Report

03/11/2008 to 31/03/2009

Charles’s Report

03/11/2008 to 31/03/2009

LA Residential:

£67,000

Agency Residential OOC:

£78,000

Contract Band B in-city:

£64,000

LA Residential in LA (Default) (Default) - Changed to: Ag Residential + Ed in LA Northern Care Northern Care Contract In City Band B

Reporting requirements: Complex Cases Panel


Training programme

Training Programme

Aim

  • Train users in each area of CLYP to use the CCfCS to generate information appropriate for their managers.

    Objectives

  • To develop an understanding of the CCfCS and what it will do;

  • to learn how navigate around CCfCS and produce and save reports;

  • to interpret and use data from CCfCS.


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