1 / 15

Timesheet Review, Suspension, Release for Cause/Compelling

MEMBER MANAGEMENT. Timesheet Review, Suspension, Release for Cause/Compelling. Office on Volunteerism and Community Service. Member On Board. You have… Collected and retained eligibility information, as needed Reviewed and signed Member service

taber
Download Presentation

Timesheet Review, Suspension, Release for Cause/Compelling

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. MEMBER MANAGEMENT Timesheet Review, Suspension, Release for Cause/Compelling Office on Volunteerism and Community Service

  2. Member On Board • You have… • Collected and retained eligibility information, as needed • Reviewed and signed Member service agreement prior to accumulating service hours • Conducted and documented Member orientation and reviewed expectations, requirements and provided training

  3. Now What? Is Your Member Ready To Serve?

  4. Managing Your Members • Now that your Member is ready, it is your turn… • You want to meet with your Members and Program Staff on a regular basis • Maintain an ‘open door policy’ • Review timesheets consistently • Make a clear policy for time off • Follow proper policy for suspending or releasing a Member

  5. Meeting with your Members • Take time to meet with your Members and Staff regularly to provide training, review procedures, expectations and just check-in • Maintain an ‘open door policy’ for when Members have questions or need guidance • Conduct Member evaluations at mid-year point and end of year to provide feedback • This is a CNCS requirement

  6. Review Member Timesheets • Member timesheets are a record of service and training hours • They are documentation necessary to support eligibility for the education award and must support the number of hours for the type of award • Must be: totaled correctly, and dated and approved and by BOTH the supervisor and program director or designee

  7. Review Member Timesheets • Member timesheets should document service, training, and fundraising • Training time cannot exceed 20% of the aggregate hours for all program Members • Fundraising is limited to 10% of the individual member hours • Reviewing hours regularly with Members will help them to stay on track with completing their service and help with retention

  8. Policy For Time Off • Make sure there is a clear written policy regarding absence, lateness and time away from service • Ensure that Members understand their responsibility for notifying their Supervisors and for providing proper documentation • If a Member is suspended from the program, the Member file must be properly documented

  9. Suspending A Member • If a Member is suspended from the program because of a performance issue, medical condition or other reason, this must be properly documented in the Member’s file • The Member must also be suspended in My AmeriCorps and in VA OnCorps • The Member can be reinstated in both systems when they return • Also, the Member living allowance must be withheld until their return to service

  10. Member Release from Service -§2522.230 • An AmeriCorps Member may be released from service for a compelling personal circumstance or for cause • Compelling personal circumstance criteria are issues beyond the Member’s control, including: disability, serious illness, death of family member, military service obligations • Members that are exited for these reasons receive a pro-rated education award

  11. Member Release from Service -§2522.230 • Members released for cause do not receive an education award • The Member’s file must be documented with evidence of the Compelling Personal Circumstance

  12. Exiting Your Member • An exit interview should be conducted with the Member • Interviews enable members to transition from service into the next stage of their lives with greater ease and success • They also provide valuable feedback that can be used to benefit programs and improve services

  13. Exiting Your Member • Exit information must be completed on each Member in My AmeriCorps • This must be completed within 30 days of the completion of the Member’s service year

  14. A Well Managed Member is Ready For Anything!

  15. Thank you for your time! Please contact your Program Officer with specific questions about this session.

More Related