July 2014 Drug Residue Testing Workshops for Producer-Dealers and Small Processors

1. July 2014 Drug Residue Testing Workshops for Producer-Dealers and Small Processors Kennedy Wilson NYS Dept. of Agriculture & Markets Division of Milk Control References: Part II, MC Manual, PMO 2013, NYS Part IV and FDA’s Laboratory Proficiency Program Dairy Practices Council Guidelines Standard Methods for the Examination of Dairy Products DMC Staff QMPS Andrew M. Cuomo Governor Richard A. Ball Commissioner

2. Overview What is a Sample ? Is there a Standard Operating Procedure (SOP) or Protocol for Sampling? When is an SOP needed for on farm sampling ? “Nontraditional” sampling Sampling for Drug Residue Testing Why is sample collection part of Drug Residue testing … ???? What is emphasized and why

3. What is a milk Sample ? • A representative subsample of milk collected from a lot of milk. Collection and handling is done in accordance with accepted practices detailed in the Standard Methods for the Examination of Milk, NYS regulations and the Pasteurized Milk Ordinance. • This includes properly completed records. • In particular a Chain of Custody (COC)

4. Standard Operating Procedure • SOP: A set of fixed instructions or steps for carrying out usually routine operations • Protocol: Rules of conduct, behavior in certain situation. • Your sampling procedure often can be unique to your operation. • Certain types of sampling require a posted SOP / Protocol.

5. When is a SOP Required • “Direct load” Milk directly from cow to truck. • “Indirect Loading” Milk to a bulk tank then to a parked truck. • Plant Wall Tank or Silo with plunger type sampling device in side wall or door • A “QMI” device and septum in the door of a milk tank or truck. • A sampler septum on back of a milk truck • Robotic milker “AMI” • Generally any Nontraditional method • Note: Traditional Bulk Tank sampling does not require a posted SOP.

6. Nontraditional Sampling • Nontraditional sampling involves any situation that isn’t commonly done. • Why discuss our view of Nontraditional ? • Sampling we’ll consider Nontraditional. • Milk Cans • Totes of milk • Bag in a box • Partial drop offs from a Bulk Truck • Partial pick-ups of milk in other than a bulk tank truck • Frozen milk • Your examples

7. Nontraditional Sampling

8. Nontraditional Sampling Or is it ok to transport milk for cheese making in the purest form of Traditional Cheese making

9. Sampling for Drug Residue Testing • The start: Contact your NYS inspector (DPS) to request your license. • Discuss how you plan to sample. • Request a licensing application and the electronic Sampling Producer Milk publication. • Complete the license application. • Submit it to NYS • Practice your procedure • Discuss the equipment you’ll use, your record keeping and sample handling plan with your DPS • Take the written and practical exams.

10. What to Emphasize in Sampling • What you plan on testing; sheep - bulk tank? • What will effect your sample and subsequently your test results • Agitation & Temperature • Contamination • Dirty dipper hands or vials, improper technique etc • Post sampling, sample handling • Handling in the laboratory • NF done first • Immediate – Without delay – Prior to • As with entire Drug Residue Testing program

11. What to Emphasize in Sampling • The collection procedure • Consistency is key; set yourself up to be successful • Documentation • Doing certified work in an accredited lab, if you can’t read it … it didn’t happen • Start well, provide adequate space so paper work is easily accessed and thereby easy to use. • Again Set Up For Success • Sample equipment • Clean dipper … rinse-wash-rinse store to dry • Sample containers in clean covered container • Sanitizer and test equipment

12. Sample This

13. Sample This

14. Takeaways to Emphasize TIME • Entire program is based on proper sampling • You don’t test your milk … you test your sample • Set up for success by having an easily understood plan and space to work. • Dedicate space so it is simple to keep records, take samples, test sample, maintain records etc. • Good preparation saves you the only thing you can’t buy … ? • This is not difficult, it’s just a procedure.

15. SOP for running around in circles Laboratory Results