Virginia Department of Emergency Management: Updates and State Initiatives

1. Update on Virginia Department of Emergency Management Michael ClineState Coordinator Mission Statement Leading the effort to protect Virginia from the impact of emergencies and disasters

2. Budget • 2010 • Governors budget reductions for FY10 achieved with one-time special funding (sum sufficient) • Additional utilization of federal funds for selective positions • Delaying recruitments • Curtailing travel • Especially conventions and out of state • Deferring all non-essential procurements • Reducing wage employee hours, but no layoffs • Federal programs largely unaffected • Holding line on pass thru funds/activities • 2011/2012 -- ????

3. 2010 Grants • Expecting grant announcement in November • Will hold 7 regional meetings in December • Funding level = to last year • State Emphasis • Changing the process when collecting projects

4. General Updates • New FEMA Team • Emergency Management Accreditation Program • Reaccreditation in 2010 • Updates to COVEOP • Hazardous Materials • Pan Flu • Basic Plan • Hurricane • Mass Shelter • Several ESFs finalizing updates

5. Mass Sheltering Plan • Added to the Emergency Operations Plan • Formed VECTOR • State Sheltering Program • Across the state • At colleges, universities and other state-owned facilities • Managed by DSS • First Inland Hosting Shelter Agreement

6. State Shelter Status • 18 confirmed shelter sites (40 buildings) • 1 site non-hurricane • 2 sites are not state-owned • Includes The Meadow Event Park (New State Fair) • Initial assessment and planning meeting recently completed • Population (estimated) • +/- 20,937* General Population • +/- 591* Special Medical Needs Population • 10,474 Pet Population * Capacities fluctuate until final planning and layout is completed and approved

7. Local Refuges of Last Resort • Vulnerable populations may not leave region for many reasons • Localities need to identify facilities for use as ROLR • Hampton Roads ROLR planning has increased in the past year • ROLR plans are not ready for publication but will be implemented as needed by localities

8. Regional Catastrophic Preparedness • Hampton Roads Regional Planning Grant • Allocations: FY08 $4.3M, FY09 $1.4M • 22 Eastern VA localities, and 2 Northeast NC localities • Focused on 3 capabilities: • Evacuation • Mass Care and Sheltering • Technical/structural reviews of designated shelter and ROLF facilities • Commodities & Resource Management

9. Disaster Credentialing System • Software to track companies/vendors approved to enter impact areas • Application via internet • Controlled through VEOC • Once approved, VEOC can authorize • Specific disaster • Limited period of time • Company/vendor prints disaster-specific credential

10. Resource Planning • EMAC Training • EMAC A-Team Classes for Localities • Early 2010 in Richmond • Resource Manager 2.0 • WebEOC database program • Populated by June 1, 2010

11. IFlOWS • Identifying Generic Flood Stage • ½ of stream gauges do not have identified flood stage • Working with localities to refine information to better reflect local flooding issues

12. IFlOWS • IFLOWS Website • Displays automated flood warning system info • Still have ability to view data at county level • Allows public to subscribe to alert notifications • USACE project • Enhance flood warning capabilities

13. Communications • WebEx Conference Calls • Enhances sharing of information through graphics and presentations  • Operator Assisted function • Ensures only invited participants attend and maintains order • Lines are muted during call; Keypad command for asking questions • If unable to join WebEX, participants can dial audio bridge

14. Communications • Virginia Briefing Report • Information, articles and resource documents from open sources • Provides emergency management/public safety info  • VDEM Amateur Radio Communications Auxiliary • Created more than two years ago; 42 current members  • Provides cadre of trained amateur radio operators

15. New Fusion Center Products • HSIN – VA Emergency Management • The platform for Information Sharing used by the VFC. • Provides information and document sharing. • Each HSIN user can set up customized e-mail alerts to help stay abreast of new documents that are posted to HSIN portals. • To get an account, email hsin.va@vsp.virginia.gov

16. New Fusion Center Products • Daily Tactical Brief: • Disseminated via email after 1400 hours each business day. • Monthly Intelligence Highlights: • Completed at the Law Enforcement Sensitive and For Official Use Only levels. • Will only be posted to HSIN-Virginia and HS-SLIC on the 10th of every month.

17. Recovery & Mitigation • Training • More workshops scheduled for 2010 • eLearning option of PA Shelter workshop • Available in January • Va.PA.org • Roll out in early 2010 • Training will be available • Search for mitigation software underway • Long-Term Disaster Housing Task Force • Responsible for Disaster Housing strategy • State-led and supported by FEMA

18. NCR Catastrophic Grant • $12M DHS Grant to encourage multi-jurisdictional catastrophic planning • NCR partnership between VA, MD, DE, WV, PA and DC through mid-Atlantic all hazards consortium as a vehicle for project development. • Groups for: • Behavior analysis • Transportation • Mass Care • Resource Management • Public Information • Modeling and Simulation

19. Questions?