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IPEDS Update. Marti Leisinger, Team Leader, Data Collections 2012 KBOR Conference June 13, 2012. Data Collections . Marti Leisinger, Team Leader Elenor Buffington, Project Specialist Patti Biggs, Project Specialist Mary Galligan, Project Specialist. Agenda. Timelines for 2012-13

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IPEDS Update

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Ipeds update

IPEDS Update

Marti Leisinger, Team Leader, Data Collections

2012 KBOR Conference

June 13, 2012

Data collections

Data Collections

  • Marti Leisinger, Team Leader

  • Elenor Buffington, Project Specialist

  • Patti Biggs, Project Specialist

  • Mary Galligan, Project Specialist



  • Timelines for 2012-13

  • Changes to 2012-13

  • Training resources available

  • Review College Affordability and Transparency Center (CATC) in relation to IPEDS data used

  • How & Where IPEDS data is used

  • Future for IPEDS

Ipeds data submission requirements

IPEDS Data Submission Requirements

  • The completion of all IPEDS surveys, in a timely and accurate manner, is mandatory for all institutions that participate or are applicants for participation in any Federal financial assistance program authorized by Title IV of the Higher Education Act of 1965, as amended. The completion of the surveys is mandated by 20 USC 1094, Section 487(a)(17).

  • IPEDS data are not collected under a pledge of confidentiality.

Ipeds 2012 2013 fall collection

IPEDS 2012-2013Fall Collection

Institutional Characteristics (IC)

Completions (C)

12-month Enrollment (E12)

  • Opens 9/5

  • Keyholder close 10/17

  • Coordinator (KBOR) close 10/31

Ipeds 2012 2013 winter collection

IPEDS 2012-2013Winter Collection

Student Financial Aid (SFA)

  • Opens 12/5

  • Keyholder close 2/6

  • Coordinator (KBOR) close 2/20

    Note: SFA is the ONLY Winter collection

Ipeds 2012 2013 spring collection

IPEDS 2012-2013Spring Collection

Fall Enrollment (EF)

Graduation Rates (GR) (Note: IPEDS has changed to GR from GRS)

200% Graduation Rates (GR200)

Finance (F)

Human Resources (HR) (Note: Moved from Winter due to changes)

  • Opens 12/5

  • Keyholder close 4/10

  • Coordinator (KBOR) close 4/24

Ipeds 2012 2013 change distance education data

IPEDS 2012-2013 Change Distance Education Data

Surveys updated for distance education data:

  • Institutional Characteristics

  • Completions

  • Fall Enrollment

Ipeds distance education definitions

IPEDS Distance EducationDefinitions

  • Distance education - Education that uses one or more technologies to deliver instruction to students who are separated from the instructorand to support regular and substantive interaction between the students and the instructor synchronously or asynchronously.

    Note: Technologies defined on next slide.

Ipeds distance education definitions1

IPEDS Distance Education Definitions

  • Technologies used for instruction may include the following: Internet; one-way and two-way transmissions through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies listed above.

Ipeds distance education definitions2

IPEDS Distance Education Definitions

  • Distance education course - A course in which the instructional content is delivered exclusively via distance education.

  • Distance education program - A program for which all the required coursework for program completion is able to be completed via distance education courses. The definition of a distance education program in IPEDS is different from KBOR definition!!!!

Institutional characteristics distance education

Institutional Characteristics – Distance Education

  • Item added to collect whether distance education is offered and at what level

New Question

Completions distance ed

Completions – Distance Ed


New question added.

Fall enrollment distance ed

Fall Enrollment – Distance Ed

Fall enrollment distance ed1

Fall Enrollment – Distance Ed

Ipeds 2012 2013 completions

IPEDS 2012-2013 Completions

  • Completions – Survey items added to collect number of students who earned awards.

    • Completers by headcount (unduplicated)

    • Completers by award level

      Note: Previous IPEDS Completions survey collected data on total awards by CIP. Since graduates may receive more than one award, students were duplicated when they completed more than one award.

Completers unduplicated headcount

Completers – Unduplicated Headcount

NEW screen!

Completers by level

Completers by Level

One screen per award level.

Ipeds 2012 2013 human resources

IPEDS 2012-2013 Human Resources

  • Eliminate full-time non-instructional research and public service staff from Part G reporting in the Fall Staff section

  • Add research and public service categories to Part I of the Fall Staff section

Ipeds 2012 2013 human resources1

IPEDS 2012-2013 Human Resources

  • New occupational categories to align with Standard Occupational Classification (SOC)

  • Add questions to determine if institution has:

  • graduate assistants

  • tenure system

Human resources

Human Resources


(2011-12 surveys)

View new HR survey by viewing documents in “2012-13 Changes” column.

Human resources1

Human Resources

To see preview of new surveys

To see preview of new surveys

Select 2011-12 survey materials, and then answer questions to obtain correct survey.

Preview screens for 2012 13

Preview Screens for 2012-13

If you go to look at 2011-12 survey materials, there is a column to look at changes to the surveys.

Prior year data revisions

Prior Year Data Revisions

  • Revisions to data submitted for 2011-12 can be made through IPEDS Prior Year Revision System during the regular collection period for the survey needing to be revised. For example, revisions to Completions survey can be made during the fall collection period.

Ipeds 2012 2013

IPEDS 2012-2013

Additional details on the changes can be found at:


Air ipeds web tutorials

AIR/IPEDS Web Tutorials

  • New format! Data collection tutorials are based on key concepts needed for data reporting. Available from:

  • Survey screens

  • Help menu

  • Data Provider Center

  • IPEDS website (Training and Outreach)

  • AIR Website

Where are ipeds data used

Where are IPEDS Data Used?

  • College Navigator (http://nces.ed.gov/collegenavigator/)

  • College Affordability and Transparency List (http://collegecost.ed.gov/catv/)

  • US News

  • AAUP


  • Delta Project (Trends in College Spending (TCS) Online

  • FAFSA Online survey

  • KBOR Data Book

  • and many more places

Net price data

Net Price Data

  • Free Application for Federal Student Aid (FAFSA) – Also includes graduation and retention rates.

  • College Navigator – Revised net price data will be posted in March 2013.

College navigator

College Navigator

Includes survey information from:

  • Institutional Characterstics Header

  • Institutional Characteristics

  • Completions

  • Fall Enrollment

  • Graduation Rates

  • Student Financial Aid

Who uses college navigator

Who Uses College Navigator

  • Students and parents to look at things like cost and program availability

  • High School Counselors

  • Other institutions (Peer benchmarking)

  • Lawmakers

  • Researchers

  • Media

College affordability and transparency center catc

College Affordability and Transparency Center (CATC)

  • http://collegecost.ed.gov/catc/

  • Generate a report on the highest (top 5%) and lowest (bottom 10%) academic year charges for each sector. Tuition reports include tuition and required fees. Net price is cost of attendance minus grant and scholarship aid. Data are reported by institutions and are for full-time beginning students.

Http collegecost ed gov


Http collegecost ed gov catc


Http collegecost ed gov catc1


College affordability and transparency center catc1

College Affordability and Transparency Center (CATC)

  • College Affordability and Transparency Center (CATC) – 2013 CATC lists will be generated using IC and SFA data submitted 2011-12. Lists will be posted by 7/1/13. Data can not be changed after lists are published!

Occupational supply demand system osds

Occupational Supply Demand System (OSDS)

  • www.occsupplydemand.org

  • Data used from IPEDS completions:

    • Programs and schools

    • Program completers by degrees level

    • Program completers by school and gender

    • Occupational licensing data and information

Ipeds update


Delta project tcs online

Delta Project – TCS Online

  • Trends in College Spending (TCS) Online

  • http://www.deltacostproject.org

  • The Delta Project is focused on the spending part of the college cost problem – how spending relates to access and success, and ways that costs can be controlled without compromising quality. This requires a change in traditional approaches to higher education finance – from a focus on inputs (enrollments) and efficiency measures (funding per student) -- to an integrated view of productivity, and how funds are used to ensure access, equity, and successful learning results.

Delta project

Delta Project

  • AIR will maintain the interactive Web-based data system, Trends in College Spending, which allows the public to search for information on institutional revenues and spending, performance, and enrollment.

  • The National Center for Education Statistics (NCES) will maintain the Delta Cost Project’s database as part of its Integrated Postsecondary Education Data System (IPEDS). IPEDS conducts annual surveys gathering information from every college, university, and technical and vocational institution that participates in the federal student financial aid programs.

Delta project1

Delta Project

Process for changes to ipeds surveys

Process for Changes to IPEDS Surveys

  • Review by TRP

  • Recommendation of TRP goes to OMB for approval

  • Comment period

  • If approved by OMB, changes are implemented

Ipeds technical review panel trp

IPEDS Technical Review Panel (TRP)

  • Group of technical experts that meet several times per year to:

    • Implement legislation and regulation into IPEDS

    • Address emerging areas of concern

    • Decrease reporting burden

    • Retain federal data necessary for policy making and analysis

Ipeds update


  • Meetings of the IPEDS TRP are convened by RTI International, the contractor for the IPEDS web-based data collection system

  • Detailed summaries of each meeting are posted (https://edsurveys.rti.org/IPEDS_TRP/Default.aspx) and comments on panel suggestions are solicited. Three meetings of the TRP resulted in changes for 2012

National postsecondary education cooperative npec

National Postsecondary Education Cooperative (NPEC)

  • Voluntary

  • 15 members

  • 6 representatives from academic organizations such as ACE and AAICU.

  • 9 representatives from colleges, regional organizations and data user groups

  • Staffed and supported by NCES

Ipeds update


  • Role: Promote the quality, comparability and utility of postsecondary data and information that support policy development at the federal, state, and institution levels.

  • NCES has assigned NPEC the specific responsibility for developing a research and development agenda for IPEDS.

Ipeds data center

IPEDS Data Center

  • IPEDS State Data Center has been retired

  • New Trend Generator for selected IPEDS data

    • National

    • Regional

    • State

  • IPEDS Data Center - https://nces.ed.gov/ipeds/datacenter/Default.aspx

Ipeds trend generator

IPEDS Trend Generator

Go to IPEDS Data Center

Ipeds trend generator1

IPEDS Trend Generator

Select IPEDS Trend Generator

Ipeds trend generator2

IPEDS Trend Generator

Select question

Ipeds trend generator3

IPEDS Trend Generator

See answer and select “show trend” or “build a table” for more info

Ipeds trend generator4

IPEDS Trend Generator

See trend

Ipeds trend generator5

IPEDS Trend Generator

Create table

Ipeds reminder fall enrollment

IPEDS Reminder Fall Enrollment

  • Enrollment as of the institution’s official fall reporting date or as of October 15.

  • The official fall reporting date is the date (in the fall) on which an institution must report fall enrollment data to either the state, its board of trustees or governing board, or some other external governing body.

  • KBOR uses the 20th day as census day

  • Please use the official KBOR reporting date for consistency in reporting

Future for ipeds possible changes

Future for IPEDSPossible Changes

  • GR and GR200 move to Winter collection

  • Collection of information on veterans

  • Changes to GR:

    • Add non-first-time students

    • Part-time graduation rates

Ipeds update


Contact information

Contact Information

Marti Leisinger, Team Leader, Data Collections



For immediate help on issues contact KBOR: IRHelp@ksbor.org

IPEDS: ipedshelp@rti.org

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