Space Evaluation, Research Support Specialty Training

1. Space Evaluation, Research Support Specialty Training Jett McCann Associate Dean for Knowledge Management Director Dahlgren Memorial Library

3. #1 SPECIALTY DECISION MAKING:What’s the Right Fit for You? AAMC Careers-in-Medicine trained librarians Sarah Cantrell and Scott Dorris provide a two hour Specialty Decision-Making Workshop for third year Georgetown University School of Medicine students.

4. In the workshop the students are able to: • Get the tools needed to effectively and efficiently explore specialty information. • Gauge how competitive they are in their top specialty choices. • Talk with practicing local physicians and clinicians about decision-making strategies and interviewing techniques, among other things.

5. Resources Utilized: • AAMC C-in-M Database • AAMC Roadmap to Residency • AMA’s FREIDA • DML Resource Guide • Expertise of the doctors and residents

6. Testimonials from the students: • I really thought this session was great. . . • I know this sounds crazy, but having coffee, fruit, bagels, etc. really set a great mood for the morning! I think you all did a great job with this session. • The librarians are excellent and very resourceful! • I thought that there was a good balance between the information presented by the librarians and the doctors and residents.

7. #2 RESEARCH SUPPORT @ DML BACKGROUND: My interview in 2007: “DML supports education but not research” Perception vs Reality: • DML supports students but not faculty or hospital staff • but $1.8m in resources ?? Up from $1.0m in 2004? • Near zero use of the facility by faculty / heavy use by students ADDRESSING THE PROBLEM: • Truth: most online resource use is by faculty • Commitment to better communication • Improved Liaison & Outreach Librarian efforts • “New” DML positions

8. RESEARCH SUPPORT @DML • Position Creation • Research Support Coordinator & Hospital Outreach Librarian • Institutional Participation & Presence • Committees & Groups (LCME, Clinical Research Network, Translational Science Center, etc.) • Scholarly Team Collaboration • IRB: review member of IRB Committees • Educational Involvement • ISP (mandated Independent Study Project) • Curriculum Integration (Medical & Nursing) • Continuing Education (FPIN: Family Physician Inquiries Network, MEDSTAR Research Scholars, etc.) • Library Resources & Services • Liaison Activities & Targeted LibGuides • Research Workshop Series • DML and GUSoM Staff Development & Training

9. #3 SPACE ISSUE / RE-USE Our most pressing need now? Optimize the current infrastructure to support the educational mission Especially as the curriculum moves towards group study efforts Protect the library from “invading” tenants PHASE I: We spent @ $40K converting 4 stand-up computer workstation sites in the hallway outside DML & lecture rooms into “student study and lounge spaces” [Note: GWU LCME comment] Upgraded wi-fi makes it work: very popular Completed December 2010 Funding: DML & Office of the Dean for Medical Education

11. PHASE II: STUDY ROOM ASSESSMENT Outside DML, students have access to: -10 ILC classrooms in PreClinical Sciences Bldg -variety of miscellaneous rooms elsewhere But they want to study in DML: -safe / night & weekend security guards -computers / printers / reserve print resources -eating & drinking allowed Within DML, we have: -8.5 small group / single study rooms [“.5” is a 6x8 former closet…] -2 larger group study rooms

13. MARCH 2010 Pilot Project / HISTORY ROOM Re-purpose Lower Level large study room [“history room”] Create 5 new study rooms / varying sizes / largest = 10’ x 14’ 4 – 6 seats per room [some accommodate 8 seats] 30 seats Estimate: $27,000 - $40,000 Not including electrical work Use existing tables and chairs TOTAL ACTUAL EXPENSE: $50,000 Completed: September 2010 Courtesy: GUSoM Parents Council – Thank you! Exceeded budget due to 96” height change; electrical work cost pizza lunch…

14. DRAWING: HISTORY ROOM TO STUDY SPACES

19. DML FACT SHEET: JOURNAL COLLECTIONS We only get 12 journals in print now! The old PRINT journal collection is split between two floors: • FIRST FLOOR [window walls] is 1996-present bound journals • we have about 80% of the back-files of those titles covered in e-packages • [e.g. we can weed some and have started removing them!] • SECOND FLOOR [the “dark floor”] is 1970-1995 bound journals • about 20% of the back-files are covered in e-packages • [e.g. we cannot weed much] We can weed redundant FIRST floor print titles and move what we need to keep up to the SECOND floor This will free up @ 2,000 square feet of space in the middle of the FIRST floor.

21. PROPOSAL FOR FIRST FLOOR PHASE III: Proposal March 2011 PROPOSAL: Objective is to re-purpose First Floor Journal area Create 10 new study rooms – each @ 10 x 16 feet Each accommodates 10-12 seats! Can be used for small group teaching needs 100-120 seats Estimate: $118,000 - $125,000 Not including electrical work Not including furniture

22. Proposal: Ten 10’x16’ Ten Person Room Options

23. Use same non-permanent “cubicle” materials: • non-structural / no GU objection or delay • does not block HVAC, fire suppression, wi-fi • does not require new lighting • provides electrical power in floor chase • no wired computing runs • lower panels are padded / fabric • middle panels are built in white boards • upper panels are framed glass on outer walls • upper panels are padded / fabric on inner walls [noise abatement] • sliding safety glass doors • total height is 96” [8 feet ]

24. CHALLENGE: Create a different environment that helps meet current student study space needs with minimal structural impact. COMPLETED PROJECTS: Perimeter student study lounge spaces: 26 lounge seats 6 tables / 19 seats / 3 computers Office of the Dean for Medical Education $40,000 December 2009 History room pilot project: 5 rooms 30 seats GUSoM Parents Council $38,024 September 2010 PROPOSED / FUTURE PROJECTS: First Floor Journal area: 10 rooms 100-120 seats estimated $118,000 - $125,000 Target date: 01 July 2011