School District of Osceola County Facilities, Planning, Maintenance & Construction

School District of Osceola CountyFacilities, Planning, Maintenance & Construction Monthly Update – September 2008 Construction Workshop 23 September 2008

Report Contents • Planning Services Division Update • Developments of Regional Impact • Concurrency • Permitting Services Division Update • Activity Report – Permits, Inspections, C.O.’s • Administrative Issues (No Updates this Period) • Design and Construction Services Division Update • Goals • Capital Outlay Planned Projects Update • New Schools in Development Update • Major Projects Highlight Reports • Request for Services (RFQ/RFP/Bid update) • Tax Savings Summary – New Schools • Working Issues • Maintenance • General Update (No Updates this Period)

Planning Developments of Regional Impact (DRI) • Lake Toho DRI’s – includes Toho Preserve, Tohoqua, Edgewater, Bella Tara, Friars Cove, and Green Island. • Projects consist of approx. 31,000 residential units resulting in a projected need for 8 elementary, 3 middle, and 2 high schools. • Staff meets regularly with Lake Toho Assoc. consultants to discuss school siting and development order language and timing of residential development and school construction. • The Master School Siting Plan is being developed and is projected to be completed in time for the first planned Development approval. • Tohoqua DRI is preparing to go to the BOCC for the Final Development Order. • Green Island DRI- Workshops were held in April.

Planning Concurrency The Planning Services staff is working diligently to develop the Concurrency Management System. Capacity Tracking is being implemented along with GIS tracking of all residential development. Staff is working with the County and the Cities to facilitate the implementation of school concurrency. The concurrency process has been charted in coordination with the local governments. The Public Schools Facilities Element has been submitted to DCA by all local governments. They have 60 days from date of response to amend and adopt final element. School concurrency will take effect when this is accomplished. This is expected to be finalized in July, although we expect delays in implementation of school concurrency. The Interlocal Agreement is currently being amended by the attorneys for all parties. Staff was recently trained on software to track development and students; and make projections for enrollment growth.

Permitting – Activity Report • July 8 – September 10, 2008 • YTD • Inspections Performed 117 123 • Certificates of Occupancy 48 48 • Certificates of Completion 11 11 • Permits Issued 6 10

Design & ConstructionGoals • Completion/Start of all Capital Outlay Planned Projects within the fiscal year. • Completion/Start of 90% of ’08-’09 planned projects by June 2009. 2. Design and start construction of Major Construction Projects • Start construction on Mill Creek ES Wing Addition, pending approvals and open August ‘09. • Start construction on Pleasant Hill ES Wing Addition, pending approvals and open August ‘09. • Substantially Complete Sports Authority Conversion October ‘08. • Start construction on ES “N” in 2009, pending site acquisition and approvals, and open August ‘10. • Start Phase I Construction on OHS Comprehensive Renovation in ‘09. • Start Phase I Construction on SCHS Comprehensive Renovation in ‘09. 3. Implement Management Initiatives. • Publish a Process & Procedures Manual; 2nd draft copy for June ’09. • Development & implementation of “E-builder” project management software for integrated project administration and reporting for January ‘09.

Design & ConstructionCapital Outlay Program Status – ’07-’08 • 93% of the Planned Capital Projects have been “Completed” or “Started”. The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

Design & ConstructionCapital Outlay Program Status – ’08-’09 • 36% of the Planned Capital Projects are either “Completed” or “Started”. • On Target for Completion/Start of 90% of 08/09 Planned Capital Projects by June ‘09. The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

Design & ConstructionMajor Projects • Elementary School N- in due diligence and acquisition process • Mill Creek Elementary Classroom Wing Addition - in RFQ selection process • Pleasant Hill Elementary Classroom Wing Addition- in RFQ selection process • Poinciana High School Auditorium- advertised for hard Bid • Osceola High School Comprehensive Renovation- starting design • St. Cloud High School Comprehensive Renovation- starting design • Lakeview Elementary HVAC System Replacement- starting design • Elementary School L- under construction • Elementary School M- under construction • Middle School CC- under construction • Osceola School for the Arts HVAC Replacement/Functional Remodeling- under construction • Mill Creek Elementary School HVAC System Replacement- Phase I construction complete

Design & ConstructionNew School Development Update • Elementary “M” (Narcoossee Relief) • Planning • 4/28/08 Received final approval for the project by the Board of County Commissioners. • 4/28/08 Closed on additional 10 acre property purchase. • Processing utility easements. Temporary Modular Campus • 4/11/08 Pre-development TRC Approval • 4/14/08 Conditional use application submitted • 05/08/08 Planning Commission approval • 05/19/08 Board of County Commission- approval This completes all necessary approvals • Design & Construction • 3/3/08 Projected SFWMD Permit Submittal • 5/1/08 Projected Construction Document completion. • 5/15/08 Projected CM bidding phase start. • 7/15/08 Projected for GMP approval to the Board. • 7/22/08 Projected Construction Start pending Board approval. • 8/18/09 Scheduled for Opening. • Comments: Reuse of Osceola Plan elementary prototype at the front of existing site. Phased construction which includes the renovation of existing classrooms to Middle School requirements and a temporary educational portable complex.

Design & ConstructionNew School Development Update • Middle “CC” (Westside DRI) • Planning • 11/5/07 Received final approval for the project by the Board of County Commission. This completes all necessary approvals. • Comments: Easement needed for off-site retention is in progress. • Processing utility easements. • Design & Construction • 5/1/08 Projected Construction Document completion for the core classroom bldg. • 5/15/08 Projected SFWMD Permit approval. • 7/1/08 Projected construction document completion for gym building. • 7/15/08 Possible core classroom building GMP for Board Approval. • 7/15/09 School available for opening, pending permitting and contracting plan. • Comments: Contract approved for the substantial completion of both classroom and gym buildings by 7/15/09. Recent student enrollment projections have initiated the change from middle school to a K-8 school by adding bathrooms to the 1st floor classrooms.

Design & ConstructionNew School Development Update • Elementary School “N” • Planning • Contracts for purchase and sale for two parcels have been approved. • 10/15/08 Projected completion of due diligence evaluations. • Design & Construction (pending acquisition and jurisdictional approvals) • 10/21/08 Projected Architectural Contract Approval to Board. • 2/2/09 Projected for Construction Document completion. • 3/9/09 Projected for CM bidding • 5/19/09 Projected for GMP approval to the Board. • 6/1/09 Projected Construction Start. • 8/15/10 School available for Opening. • Comments: Reuse of the Osceola Plan elementary prototype in the Boggy Creek corridor.

Design & ConstructionProject Highlight – Elementary J

Design & ConstructionProject Highlight – Elementary School J

Design & ConstructionProject Highlight – Sports Authority Conversion 17

Design & ConstructionProject Highlight – Sports Authority

Design & ConstructionProject Highlight – Elementary L 20

Design & ConstructionProject Highlight – Elementary L

Design & ConstructionProject Highlight – Middle School CC 24

Design & ConstructionProject Highlight – Elementary School M 28

Design & Construction Request for Services 1. Solicitations under development – to Purchasing September 2008 • CM for Elementary School N 2. Advertised Solicitations • Invitation to Bid- PHS Auditorium 3. Solicitations Under Review/Selection Process • Design Build for Classroom Additions at Mill Creek Elementary and Pleasant Hill Elementary

Design & ConstructionOwner Direct Purchase Program Tax Savings Summary – New Schools

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default • Celebration High School Close Out

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default • Final decision/response from Contractor/Manufacturer indicates that complete replacement of deficient work will be completed at no cost to SDOC. SDOC attorneys have drafted letter agreement for review. Contractor is actively working as a part of the OCSA HVAC Replacement and Auditorium/Ballroom Renovation Project, in which the remedial roof work will be completed. • Celebration High School Closeout • Pending a clear report of the storm water piping sections, in the courtyard, final closeout to Balfour Beatty’s contract will be complete. Release of the final $50,000 retainage should follow immediately after. Work has been completed on the outside dining canopy extension, and the football field grading and drainage revisions. All work was completed by the beginning of the school year.

End of Presentation

School District of Osceola County Facilities, Planning, Maintenance & Construction