DAP: Implementing and Managing the change from a Student Records Perspective

1. DAP: Implementing and Managing the change from a Student Records Perspective By Annwen Owen

2. Background • In April 2005 the University of Wales, Bangor submitted an application • to the Privy Council for degree awarding powers. • In September 2007 the institution became autonomous and renamed itself • Bangor University. • In September 2009 the University implemented its’ degree awarding • powers.

3. Guess the celebrity and what their connection is to Bangor University? Clue no.1 The celebrity you are looking for began their career in the Royal Court theatre in London in 1982.

4. Challenges of Transition • New students for 2009/10 would receive Bangor University • certificates and students who registered before this date would • have the option of receiving a University of Wales or a Bangor • University award. • Data was gathered from students as to which type of award they • wished to receive on re-registration. • This data was recorded on our Student Information System. • The first Bangor University degree certificate was awarded on 1st • January 2010. • The majority of students who have had the option have chosen to • receive a Bangor University award on graduating in 2010.

5. System Procurement • Software • - Evaluation • - Requirements • Hardware • - PC’s • - Printer • - Consumables • - Dongle • - Card Reader • - Secure Paper • Other • - System Support • - Training • - Staff

6. Guess the celebrity and what their connection is to Bangor University? Clue No. 2 In 2002 this science fiction film was released having had a five million pound budget. It gave the celebrity their sixth hit.

7. Requirements (1) • The priority was to implement a digital system which allows the • secure printing of certificates on site. • A built in auditing system had to be included in the software. • Any new software/hardware would need to be able to integrate • into our existing systems. • A robust printer would be required that would be able to • print at speed while maintaining high quality. • The supplier would need to have a proven track record in this • area.

8. Requirements (2) • Certificates had to be able to produced bilingually. • Increased security measures on the actual certificates was • required. • Certificate paper needed to be laser guaranteed. • Watermarked paper was required with a logo relevant to the • University in the background.

9. Guess the celebrity and what their connection is to Bangor University? Clue No. 3 The celebrity you are looking for Is a trustee for the Dramatic Need Charity which aims to break the established cycle of poverty in Africa through implementation of the arts.

10. System Security - Software • The key features of the software are: • Unique certificate coding system. • Certificate template editor. • Secure user access - passwords and licence keys. •  All certificate print data encrypted. • Encrypted signatures held within and applied by the system. • Complete system audit tracking. • Full audit reporting.

11. System Security - Certificates • The key multi-level security features on the certificates are: • Controlled watermarked paper. • Wallpaper Controlled Hologram. • Banknote Security Document Design. • Secure Toner. • Micro-numismatic Invisible UV. • Check Digit Numbering. • Thermochromic Ink.

12. Guess the celebrity and what their connection is to Bangor University? Clue no. 4 One of the celebrity’s most famous movies was filmed in India.

13. Controls and Tracking • Cross referencing of documents. • Replacement Certificates. • Ensuring students who exit early receive their awards. • Regulations. • Debtors.

14. Graduation • All undergraduate students who attend the graduation • ceremonies in July receive their certificates through the post the • following month. • Most postgraduate students (taught & research) receive their • certificates at the graduation ceremony. • Students who qualify by 1st April and inform the University that • they wish to graduate in absentia receive their certificates in • advance of the ceremonies. • Whether or not a student wishes to attend the graduation • ceremony, if their certificate has been issued and what their • award date is, are all recorded on the Student Information • System - within each students record.

15. Guess the celebrity and what their connection is to Bangor University? Clue no. 5 The celebrity you are looking for has a connection with Frances Barber. Frances Barber graduated from Bangor University and is an honorary fellow of the University. The actress has a long and distinguished stage career and is a regular face on television.

16. Staff Organization • Who does what and when? • Who ‘owns’ the awards system? • Technical • Results • Transcripts and Diploma Supplements • Checking • Debtors • Graduation

17. Annual Estimated Running Costs Hardware & Software £2,686 Paper £1,200 Staffing £5,500 Total costs pa = £9,386 Estimated cost per unit based on a 3 year cycle = £3.12p Postage £5,040 Estimated cost per unit based on a 3 year cycle including postage = £4.80

18. Possible Developments • Digital Signatures at Exam Boards. • Celebrations Days. • Certificate Tubes. • Hand Scrolled Display Certificates. • On-line verification system.

19. Any Questions? Annwen Owen annwen.owen@bangor.ac.uk

20. Guess the celebrity and what their connection is to Bangor University?

21. Guess the celebrity and what their connection is to Bangor University? The celebrity you are looking for is……… ………. Danny Boyle. Danny Boyle is the first graduate from Bangor University to win eight academy awards!