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Timesheet training Version: 1.8.1

Timesheet training Version: 1.8.1. Introduction. Duration : 1.5 hours Purpose : Guide on how to use Timesheet. Objectives. After the course, student will achieve (be able to): Understand Timesheet procedure Understand how to record Timesheet

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Timesheet training Version: 1.8.1

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  1. Timesheet trainingVersion: 1.8.1

  2. Introduction Duration: 1.5 hours Purpose: Guide on how to use Timesheet

  3. Objectives After the course, student will achieve (be able to): • Understand Timesheet procedure • Understand how to record Timesheet • Use Timesheet information to manage working effort.

  4. Timesheet procedure Actor Action • Staffs Record • PM Review • QA Review & approve • Senior Manager View • Timesheet Admin Weekly report Timesheet status • HCD Create timesheet account Timesheet related penalty/reward • QA_Tool Technical support

  5. Timesheet procedure Who? • All • Exceptional cases • Group Leaders • Persons who are not working for any project of company: shopping-body, abroad training, off-work, etc. • Persons who are approved by COO and SEPG Head, or company BOM for not to record timesheet When? • Before 10:00 am every Monday for recording • Before 03:00 pm every Monday for Manager review • Before every Tuesday for QA review • Before 7th of next month for recovering timesheet.

  6. Timesheet procedure • Lack of timesheet • Not submit timesheet before 10:00 AM next Monday • Not recover timesheet before 7th of next month • Pending timesheet • Not review timesheet before 15:00 PM every Monday (PM) • Not review and approve timesheet within Tuesday (QA)

  7. Timesheet procedure Timesheet status report • Timesheet status (lack and pending timesheet) is informed every Monday. • At the last day of every month, inform company staffs about People that have not recovered timesheet • At 8th monthly, the report on lack and pending timesheet in month is informed and it is base for penalty (Clarification and/or explanation shall be submitted to QA Manager within 3 working days for approval)

  8. Timesheet procedure Penalty cases: Outstanding case • Lack of timesheet • Pending timesheet Timesheet violation report to HCD no later than 15th monthly for implementing penalty procedure

  9. Grant access right Record Approve by PM/Other Reject Approve by QA Report How to record Work flow

  10. How to record What to record? • Date • Project • Process • Work • Description • Time • Work product • KPA (entered by QA)

  11. How to record Project – What project your effort spent for? • Project: activities for specific projects • Group: activities at Group-level, not specified for any project. • Misc: others.

  12. How to record Type of Work • Study • Create • Review: review WPs created by OTHERS, not YOU • Test • Correct: repair YOUR OWN PROJECT’s defects, not OTHER’S • Translate Work product • Work Order; Project plan • URD; SRS • ADD/DDD • Use manual; Software package • Test plan; Test case & test data; test tools, Software modules for Unit testing • Release note; installation guide • ....

  13. How to record Software process: what activity do you do? Contract management:- Develop, review, approve Proposal - Contract relating activities Requirements: - Identify or study Customer requirements - Develop, review & approve URD, SRS, Use case... - Develop Requirement prototype Design: - Develop, review & approve Design document: ADD, DDD - Develop Design prototype

  14. How to record • Coding: • Develop, review, approve Coding convention • Code • Develop User manual, System description, Installation guide • Deployment: • Develop Release note, • Pack the software package • Deliver or deploy the software • Conduct user training related activities • Customer Support • Technical support after releasing software to customer

  15. How to record • Test • Create & review Test Plan • Develop, review, approve Test case, test data (Test tools) • Execute test: Unit test, Integration test, System test • Make Test report • Prevention • Develop DP Plan • Implement DP activities • Causal analysis meeting • Maintain DP Log

  16. How to record • Configuration management • Develop CM plan • Set up environment and project directory • Keep track status of CIs • Baseline activities and report • Project management - Develop, review, approve PP • Project tracking, meeting and report • Project meeting: kick-off, progress review, milestone review, post-mortem review • Subcontract management

  17. How to record • Other processes • Quality • Quality planning • Quality control • Quality audit • Correction/Prevention • Management review • Information • Documentation control • IS management

  18. How to record • Human resource management: • Recruitment • Training • Staff management • Collaborator management • Student management • Retirement • Admin: • Administration • Facility management

  19. Common TS defects • Wrong logging 1. Code and unit test 2. Test and fix bug 3. Study or Review WPs 4. Translate mail 5. Working time: 4-8-12 • Lacking 1. Review effort 2. CM effort: baseline, set up env, install tools

  20. How to use Report Summary report • Summary report • Report by Process and Type of work • Work product and Type of work • Kpa and Type of work • Account and date Tracking report • Lack of Timesheet • Pending Timesheet Inquiry report

  21. Practices • Log timesheet for the following cases: • 1. Make prototype • 2. Prepare for high level design review, inform and send documents, records to related interfaces • 3. Verify tools for coding • 4. Conduct code review • 5. Conduct final inspection of deployment package within the project • 6. Develop test strategy, include: testing method, exit criteria and measurement for test, special considerations, resources and conditions for performing test • 7. Design data

  22. Practices (cont.) • Log timesheet for the following cases: • 8. Inspect Test tools • 9. Set up environment and install programs for Test • 10. Study project information and configuration management requirements including list of deliverables, schedule, milestones and change control requirements • 11. Receive change request, record information required • 12. Define outline of project plan • 13. Conduct quality audit, receive the audit team • 14. Analyze Defects to set DP goals and product preventive actions. Conduct preventive actions. Verify to close DP tasks • 15. Correct, revise and re-review the requirement specification documents

  23. Resources & references Reference • Timesheet guideline • Timesheet user manual • Timesheet procedure

  24. Questions and Answers

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