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Supervisor Timesheet Approval Handbook

Supervisor Timesheet Approval Handbook. Hire Has Been Approved!. Next, a student completes a timesheet !. Then, you a pprove t he timesheet !. ACCESSING THE TIMESHEETX WEB PAGE. Southwestern employees go to your portal landing page and find the Timesheet X login link .

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Supervisor Timesheet Approval Handbook

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  1. Supervisor Timesheet Approval Handbook

  2. Hire Has Been Approved! Next, a student completes a timesheet! Then, you approve the timesheet!

  3. ACCESSING THE TIMESHEETX WEB PAGE Southwestern employees go to your portal landing page and find the Timesheet X login link. Off-campus supervisors, or Southwestern employees, may use www.swlaw.edu/timesheetx

  4. This is the landing page. Click on Supervisors to proceed with your login.

  5. Southwestern Supervisors: Your user name is your Southwestern Email credentials but use just the front portion of your email address . For example, jsmith instead of jsmith@swlaw.edu. • Off Campus Supervisors: Your user name is your complete email address. For example, employer@gmail.com

  6. REVIEW TIMESHEETS • You will be placed on the “To Do Items” page. To view only the timesheets pending approval, uncheck all the boxes in the “Filter by timesheet status” box. • Then Scroll down to the bottom of the page so see the timesheets.

  7. You can simply hover over the magnifying glass to review the timesheet details. • If you wish to examine an individual timesheet in more detail, just click on the magnifying glass. • See next slide.

  8. If you are satisfied with the timesheet(s) entries, click on the box next to the name(s) and then click on the Approve Timesheets icon above. • If you clicked on the magnify glass, go to the next slide.

  9. MODIFY OR APPROVE ATIMESHEET • If you need to make changes to the timesheet, click ‘Edit’ next to the entry you wish to modify.

  10. MODIFY A TIMESHEET • The timesheet will now be locked until you save your changes. • Click ‘Add new Entry’ if you wish to add an entry. • 3. After making your changes or additions, click “Update”

  11. MODIFY A TIMESHEET (Continued) • You may now approve the timesheet by clicking “Approve”.

  12. REJECT A TIMESHEET • If you need to reject the timesheet so the student can make the changes themselves, click “Reject”.

  13. REJECT A TIMESHEET • Enter the reason you are rejecting the timesheet and click ‘Reject Time Sheet’. • An e-mail will be sent to the student notifying them that their timesheet has been rejected.

  14. YOU’RE FINISHED! CALL FINANCIAL AID IF YOU HAVE QUESTIONS AT 213-738-6719

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