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Week 2

Introduction to Project Management. Week 2. Agenda. Wk 1 Review : Treasure Hunt Review Project Life Cycle Identify Stakeholders Phase 1: Initiating. Lynda.com. How Lynda.com works / demo It’s Free! Make sure you follow the instructions and enter the site through the VIP doors.

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Week 2

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  1. Introduction to Project Management Week 2

  2. Agenda • Wk 1 Review: • Treasure Hunt • Review Project Life Cycle • Identify Stakeholders • Phase 1: Initiating

  3. Lynda.com How Lynda.com works / demo It’s Free! Make sure you follow the instructions and enter the site through the VIP doors

  4. Further Clarification

  5. Project lifecycle

  6. Processes of Project Management Initiating Planning Executing Controlling & Monitoring Closing

  7. What is the Project Life Cycle? Sequence of phases through which the project will evolve Fundamental to the management of projects Exact wording varies between industries and organization

  8. Basic Project Lifecycle

  9. Phase 1 • Initiating • Getting commitment to start the project • Goals & objectives established • Teams formed • Tasks are developed • Answers question: • What problem is to be solved • How will it be solved

  10. Phase 2 • Planning • Figure out how the project will perform • Schedules laid out • Budgets created • Risks analyzed • Answers question: • What is the plan? • How do we know when we are done?

  11. Phase 3 • Executing • Putting the plan into action • Status reports generated

  12. Phase 4 • Controlling • Sometimes referred to as Monitoring • Ongoing responsibility to see if the project is going according to the plan • Quality levels monitored and maintained • Forecasts made and updated

  13. Phase 5 • Closing • Sometimes referred to as Realizing • Obtain client sign off • Celebrate

  14. Project Management Approaches

  15. Project Management Approaches • 2 Approaches • Traditional • Agile • Note: This course will cover the Traditional approach

  16. Traditional Approach We can complete the processes in order of the project life cycle Works well when we are familiar with the project Goal and solution are easy to identify Scope and deliverables are clear

  17. Agile Approach Goal can be described, however the solution is not clear Completed when we don’t know what the solution looks like

  18. Agile Approach Goes thru iterations to get closer to and eventually reach the desired outcome

  19. Phase 1:Initiating Projects

  20. Initiating Projects “Initiation is successfully beginning the project to create success in the end. “

  21. Purpose of Initiation Process • Set the overall solution direction • Define top-level project objectives • Secure • Necessary approvals • Resources • Assign Project Manager

  22. Initiating Projects

  23. Decide on a Project

  24. Project Initiation Check List • Complete the Project Initiation Check List • Project Definition Worksheet • Review together : • Wk2_ProjectDefinitionWorksheet • Wk2_ProjectChecklist • AFTER THE QUIZ

  25. Stakeholders

  26. Who is a Stakeholder? • Includes individuals and organizations who: • Are involved in the project • May + or – affect the project • May exert influence over the project or results

  27. Project Stakeholders In groups, take 5 minutes to come up with a list of project stakeholders for our fictitious class project; One group member writes the results on the board.

  28. Who May Be a Stakeholder? • End users • External (environmental, technological, market changes, competitive initiatives) • Internal • Upper management • Suppliers • Sub contractors • Team members • Regulatory agencies • Sponsors

  29. Working with Groups Google Groups Google Hangouts Group Work Contract

  30. Individual or Group Work • Assignments and homework is totally manageable for individual completion • If you wish to work in groups • Groups can be no larger than 3 members • I will not deal with group politics • All students must sign up on the wiki

  31. Hybrid / Homework • Refer to 14 Wk Schedule

  32. Quiz Time

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