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Session Banner 8 Automated Waitlisting, Incomplete Grade Processing and Cal-B Add Authorization Codes Dottie Marron, Sungard Higher Education, Banner Student Consultant. Agenda. Banner 8 Incomplete Grade Processing Automated Waitlists California Banner (Cal-B) Add Authorization Codes

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  1. Session Banner 8 Automated Waitlisting, Incomplete Grade Processing and Cal-B Add Authorization Codes Dottie Marron, Sungard Higher Education, Banner Student Consultant

  2. Agenda • Banner 8 • Incomplete Grade Processing • Automated Waitlists • California Banner (Cal-B) • Add Authorization Codes • Repeat Grade Processing

  3. Incomplete Grade Processing • Released in Banner 8.0 • Allows instructors to submit an Incomplete grade, a default grade and an extension deadline for a student • A new process can be run to update the grades when the extension date is past

  4. Incomplete Grade Processing

  5. Academic History—Incomplete Grade Processing • New Forms • Incomplete Grade Rule Form (SHAINCG) • Changed Forms • Term Control Form (SOATERM) • Class Roster Form (SFASLST) • Class Attendance Roster Form (SFAALST) • Grade Code Maintenance Form (SHAGRDE) • Course Maintenance Form (SHATCKN) • New Reports & Processes • Incomplete Grade Process (SHRCINC) • Changed Reports & Processes • Grade Roll to Academic History (SHRROLL)

  6. Incomplete Grade Rule Form (SHAINCG)

  7. Term Control Form (SOATERM)

  8. Class Roster Form (SFASLST)

  9. Class Attendance Roster Form (SFAALST)

  10. Grade Code Maintenance Form (SHAGRDE)

  11. Course Maintenance Form (SHATCKN)

  12. Incomplete Grade Process (SHRCINC)

  13. Grade Roll to Academic History (SHRROLL)

  14. Automated Waitlist Processing

  15. Automated Waitlists • Released in Banner 8.0 • Allows schools to automatically generate an e-mail notification to first student on the waitlist when a space is available • The student has a set amount of time to add course. If student does not add the course, he is automatically removed from the waitlist and the next student is notified of availability

  16. Waitlist Automation • New Forms • Automated Waitlist Term Control Form (SOAWLTC) • Waitlist Automation Section Control Form (SSAWLSC) • Waitlist Notification Query Form (SFIWLNT) • Waitlist Priority Management Form (SFAWLPR) • Cross List Waitlist Priority Management Form (SFAXWLP) • Reserved Seats Waitlist Priority Management Form (SFARWLP) • Changed Forms • Schedule Form (SSASECT) • Student Course Registration Form (SFAREGS) • New Reports and Processes • Available Seats to Zero Process (SSRASTZ) • Batch Waitlist Notification Process (SFRBWLP) • Waitlist Priority Record Process (SFPWLRO) • Changed Reports and Processes • Waitlist Enrollment Purge (SFPWAIT) • Class Roster Report (SFRSLST)

  17. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Term Control Tab

  18. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Error Checking Tab

  19. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Course Selection Tab

  20. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Priority Rules Tab

  21. Automated Waitlist Term Control Form (SOAWLTC) Waitlist Exclusion Rules Tab

  22. Waitlist Automation Section Control Form (SSAWLSC)

  23. Waitlist Notification Query Form (SFIWLNT)

  24. Waitlist Priority Management Form (SFAWLPR)

  25. Cross List Waitlist Priority Management Form (SFAXWLP)

  26. Reserved Seats Waitlist Priority Management Form (SFARWLP)

  27. Schedule Form (SSASECT) • Options Menu changed to include: • Waitlist Automation Section Control (SSAWLSC)

  28. Student Course Registration Form (SFAREGS) • This form has been modified to work with automated waitlisting. When automated waitlisting is active, the SOAWLTC error checking controls will be used in place of the corresponding SOATERM values

  29. Available Seats to Zero Process (SSRASTZ)

  30. Batch Waitlist Notification Process (SFRBWLP)

  31. Waitlist Priority Record Process (SFPWLRO)

  32. Waitlist Enrollment Purge (SFPWAIT)

  33. Class Roster Report (SFRSLST) • This report has been modified to display waitlist priority position and expiration date information for students who are waitlisted, based on the course registration status code (STVRSTS).

  34. Waitlists and Add Authorization Codes • Currently, not compatible. Schools will need to choose either Waitlists or Add Authorization Codes • The California Solutions Center wants to hear your ideas on how you would like to see them work together

  35. Registration Add Authorization Codes

  36. How it Works • The Registration staff decides whether this pre-approval logic can be used for a specific term. • If the functionality is activated, the staff generates a list of pre-approved authorization codes using the Generate Registration Add Authorization Codes Process (SVPAUTG). These codes are then distributed to the relevant instructors. • Instructors give the codes to students (at each instructor’s discretion). • During the registration process, if the class is closed to registration, the students are prompted for the codes. Other limitations such as census dates are also considered in validation. • After the code is validated, the student is added. If the code is not valid, the student is not added to the section.

  37. Forms and Processes • Setting up registration add authorization codes • SOATERM Activate add authorization codes • GTVSDAX Enter all RSTS registration codes • SVVAUTH Manually generate add authorization codes • SVPAUTG Generate Add Authorization Codes • Adding courses with add authorization codes • SFAREGS Add the CRN • SVAAUTH Enter the add authorization code • Web • Reports and Processes • SVPAUTG Generate Add Authorization Codes • SVPAUTL List Registration Add Authorization Codes • SVPAUTR Remove Unused Add Authorization Codes

  38. Setting Up Add Authorization Codes • On SOATERM select Registration Processing Controls from the Options menu • Verify that the Active For Term indicator has been checked • Exit. • Access SVVAUTC • Enter the term code and the CRN of a closed section • Click on the Generate Next Random Authorization Code button. Five random numbers will generate. OR • Generate authorization codes in batch by running the SVPAUTG

  39. SOATERM • Select Registration Controls from the Options Menu

  40. SOATERM • Check the Active for Term indicator • Indicate How May Days After the Course Start Date the code can be used • Indicate how many days the code can be re-used after it is initially used. (This allows the student to drop and re-add the course, if desired)

  41. GTVSDAX • Activate all add codes that can be used on the Web

  42. SVVAUTC • Manually generate add authorization codes for a section by clicking the ‘Generate Next Random Authorization Code’ icon

  43. Reports

  44. SVPAUTG • The SVPAUTG process can be run to generate add authorization codes in batch

  45. SVPAUTG-Generate Add Authorization Codes

  46. SVPAUTL • List Registration Add Authorization Codes

  47. SVPAUTL-List Registration Add Authorization Codes

  48. SVPAUTR • Remove Unused Registration Add Authorization Codes Process • Parameters

  49. SVPAUTR-Remove Unused Registration Add Authorization Codes Process

  50. Registering a Student Using an Add Authorization Code

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