Goal Setting and Getting Things Done Corporate Training Materials

1. Goal Setting and Getting Things Done Corporate Training Materials

2. Module One: Getting Started Success is steady progress towards one’s personal goals. Jim Rohn • Everyone has dreams and goals. Achieving personal and professional goals, however, requires planning and action. Learning how to manage time and set realistic goals will increase your chance of success in every area of your life.

3. Workshop Objectives

4. Module Two: Overcoming Procrastination (I) Procrastination is the art of keeping up with yesterday. Don Marquis • We all procrastinate from time to time. Procrastination occurs when we avoid tasks that we find unpleasant. Even if we perform other work-related tasks instead of the ones we dislike, we are guilty of procrastination.

5. Eat That Frog!

6. Just Do It

7. The 15 Minute Rule

8. Chop It Up

9. Case Study

10. Module Two: Review Questions • What is the Frog? • Boring task • Dreaded task • Important task • Unimportant task • The frog you begin with should be the hardest and _____. • Most complicated • Least complicated • Most boring • Most significant

11. Module Two: Review Questions • What is the action that you take when procrastinating? • Obstacle • Frog • Reward • Incentive • What will rewards provide? • Obstacles • Identification of needs • Incentive • Action

12. Module Two: Review Questions • What should you do if you have not completed the task within 15 minutes? • Cease the task • Continue working • Start over the next day • Time how much longer the task takes • What is a common excuse for not completing a task? • Disinterest • Not in job description • Lack of time • Too complicated

13. Module Two: Review Questions • What can happen when you are assigned large projects? • Feel motivated • Feel overwhelmed • Avoid procrastination • Planning is easy • What does completing small parts of a project create? • Feeling overwhelmed • Motivation • Interest • Sense of achievement

14. Module Two: Review Questions • What did Carl do when requesting information? • Avoid conversation • Chat for 20 minutes • Verify information • Send emails • When did Carl finish the project? • On time • A week late • A day late • Early

15. Module Two: Review Questions • What is the Frog? • Boring task • Dreaded task • Important task • Unimportant task • The frog is the dreaded task. The dreaded task should be tackled first. • The frog you begin with should be the hardest and _____. • Most complicated • Least complicated • Most boring • Most significant • The frogs you begin with should be the hardest and most significant. These tasks lend themselves to procrastination.

16. Module Two: Review Questions • What is the action that you take when procrastinating? • Obstacle • Frog • Reward • Incentive • Obstacles are choices that we make to avoid tasks. Identifying obstacles will help you avoid falling into their trap. • What will rewards provide? • Obstacles • Identification of needs • Incentive • Action • Rewards provide incentive. Rewarding yourself will help you overcome procrastination.

17. Module Two: Review Questions • What should you do if you have not completed the task within 15 minutes? • Cease the task • Continue working • Start over the next day • Time how much longer the task takes • Once the 15 minutes are up, you stop working on the task. The task may be continued the next day. • What is a common excuse for not completing a task? • Disinterest • Not in job description • Lack of time • Too complicated • Lack of time is a common excuse for not completing a task. The 15 minute rule addresses this excuse and improves progress.

18. Module Two: Review Questions • What can happen when you are assigned large projects? • Feel motivated • Feel overwhelmed • Avoid procrastination • Planning is easy • Large projects can be overwhelming. Being overwhelmed can lead to procrastination. • What does completing small parts of a project create? • Feeling overwhelmed • Motivation • Interest • Sense of achievement • Project that are broken down are easier to complete. As each stage is completed, a sense of achievement is created.

19. Module Two: Review Questions • What did Carl do when requesting information? • Avoid conversation • Chat for 20 minutes • Verify information • Send emails • Carl would spend too long chatting. This obstacle led to procrastination. • When did Carl finish the project? • On time • A week late • A day late • Early • Carl was late with his project after procrastinating. He managed to finish on time by taking steps to avoid procrastination.

20. Module Three: Overcoming Procrastination (II) Procrastination makes easy things hard and hard things harder. Mason Coole • Procrastination can happen at any time. It is not enough to identify that you are avoiding a project. By taking control of your schedule and work environment, you will be able to reduce the amount of time that you spend procrastinating each day.

21. Remove Distractions

22. Start Small and Build

23. Reward Yourself

24. Set Realistic Deadlines

25. Case Study

26. Module Three: Review Questions • When should you clean up your desk? • The end of each day • When a project is complete • The beginning of each day • When there is time • Which work-related task might become a distraction? • Reports • Email • Meetings • Schedules

27. Module Three: Review Questions • Where should you begin your attempt to prevent procrastination? • At work • On weekends • At home • In every area of life • What needs to happen before creating a daily schedule? • Schedule meetings • Complete tasks • Complete home tasks • Break down tasks

28. Module Three: Review Questions • What do rewards need to match? • Obstacle • Task • Interest • Procrastination • What does procrastination become? • Project • Task • Obstacle • Reward

29. Module Three: Review Questions • What are you likely to do if you cannot complete a task on time? • Avoid it • Work faster • Ask for help • Extend the deadline • What will help you estimate the deadline? • Needs • Procrastination • Past tasks • Best case scenarios

30. Module Three: Review Questions • How long before Alice was behind schedule? • One week • One month • Two months • Two weeks • What happened after two weeks? • She reworked her schedule • She completed her tasks • She began rewarding herself • She procrastinated

31. Module Three: Review Questions • When should you clean up your desk? • The end of each day • When a project is complete • The beginning of each day • When there is time • Clutter is distracting. Cleaning the workspace at the end of the day will prevent distractions and procrastination. • Which work-related task might become a distraction? • Reports • Email • Meetings • Schedules • Automatic email notifications are distractions. Setting aside time to address emails will prevent interruptions.

32. Module Three: Review Questions • Where should you begin your attempt to prevent procrastination? • At work • On weekends • At home • In every area of life • Overcoming procrastination requires small steps. They are easiest to implement on a personal level first. • What needs to happen before creating a daily schedule? • Schedule meetings • Complete tasks • Complete home tasks • Break down tasks • Daily schedules require specific tasks to be broken down. This allows you to focus on one task at a time.

33. Module Three: Review Questions • What do rewards need to match? • Obstacle • Task • Interest • Procrastination • Rewards should match the task completed. The larger the task, the larger the reward should be. • What does procrastination become? • Project • Task • Obstacle • Reward • Procrastination can become its own reward. This is why it is so important to create a reward system.

34. Module Three: Review Questions • What are you likely to do if you cannot complete a task on time? • Avoid it • Work faster • Ask for help • Extend the deadline • Impossible deadlines will actually lead to procrastination. We avoid tasks that we cannot complete. • What will help you estimate the deadline? • Needs • Procrastination • Past tasks • Best case scenarios • Past tasks will help estimate the time for future tasks. Make sure the two tasks are similar.

35. Module Three: Review Questions • How long before Alice was behind schedule? • One week • One month • Two months • Two weeks • Alice was not able to keep up with her deadlines. She found herself behind schedule after a week. • What happened after two weeks? • She reworked her schedule • She completed her tasks • She began rewarding herself • She procrastinated • Alice was tired and stressed. She began procrastinating as a method of self-reward.

36. Module Four: Four P’s of Goal Setting People with goals succeed because they know where they are going. Earl Nightingale • You need goals to get things done. However, not every goal is effective. The way that you word your goals will determine whether or not you reach them. When establishing goals, it is important to remember the Four P’s of goal setting. They need to be positive, personal, possible, and prioritized.

37. They Need to Be Positive

38. They Need to Be Personal

39. They Need to Be Possible

40. They Need to Be Prioritized

41. Case Study

42. Module Four: Review Questions • What should you focus on in your goals? • What you want to change • What you want to achieve • What you want to end • Who you want to be • What do positive goals remove? • Procrastination • Boredom • Creativity • Negativity

43. Module Four: Review Questions • What should be the focus of personal goals? • You • Timing • Others • Prioritized • Goals that are not personal are ________. • Effective • Not clear • Ineffective • Clear

44. Module Four: Review Questions • What will determine if goals are possible? • Abilities • Interest • Outlook • Timing • What is necessary to create possible goals? • Analysis • Honesty • Priorities • Timing

45. Module Four: Review Questions • How many goals should you focus on at one time? • 20 • 10 • 5 • 7 • When should you approach goals outside of the top five? • In spare time • At the end of the day • At the beginning of the day • You do not

46. Module Four: Review Questions • What motivated Sean to create goals? • Unhappiness at work • Poor health • 10 minutes • 12 minutes • Which goal is not personal? • “No longer work at this horrible job.” • “Work in upper management.” • “My family will respect my decisions.” • None of them are personal

47. Module Four: Review Questions • What should you focus on in your goals? • What you want to change • What you want to achieve • What you want to end • Who you want to be • Goals should focus on what you want to achieve. By wording goals in this way, you will create positive goals. • What do positive goals remove? • Procrastination • Boredom • Creativity • Negativity • Positive goals remove negativity. Removing negativity allows improves your outlook and your chances for success.

48. Module Four: Review Questions • What should be the focus of personal goals? • You • Timing • Others • Prioritized • Personal goals should focus on you. They should not include other people. • Goals that are not personal are ________. • Effective • Not clear • Ineffective • Clear • Goals must be personal to be effective. Goals that are not personal are ineffective.

49. Module Four: Review Questions • What will determine if goals are possible? • Abilities • Interest • Outlook • Timing • Your talent and abilities will determine if goals are possible. Some goals are not achievable for everyone. • What is necessary to create possible goals? • Analysis • Honesty • Priorities • Timing • Possible goals require self-assessment. This assessment must be honest to create effective goals.

50. Module Four: Review Questions • How many goals should you focus on at one time? • 20 • 10 • 5 • 7 • It is necessary to focus on a handful of important goals at a time. Limit the number of important goals to five. • When should you approach goals outside of the top five? • In spare time • At the end of the day • At the beginning of the day • You do not • Only focus on five goals at the same time. You need to avoid these goals until you reprioritize them.