GradeQuick Training

1. GradeQuick Training Welcome! Please Sign In.

2. Web Based Reports Edline Interface Why GradeQuick?

3. 1 5 Overview and Basics Reports and Memos 2 6 3 4 Table of Contents Customizing Your Gradebook Entering Assignments (Tests) Weighting Categories Advanced Features

4. Identify “Special Attention” Areas Demonstrate GradeQuick Features Respond to Questions & Concerns Incorporate Hands-on Practice Inservice Objectives

5. Terms & Semester Exams Weighted Grading Scale Established Rosters Uploaded Calendar Setup Before You Begin • From Student Information System (SIS) • Updated Regularly • Reflects • Holidays • Weekends • Term Dates • Days in School • Term 1 =40% • Term 2 = 40% • SemEx1 = 20% • Grading Scale Cannot Be Changed

6. Step One: Log in to Edline at http://www.edline.net

7. Here’s Looking at Edline! Command Center Allows you to: Access your GradeQuick Gradebooks. Get GradeQuick Plugin – a software “bridge” to your gradebooks. This is a “one time” per COMPUTER requirement. Access Change Password to change your Edline password. Access Manage Account to update your screen name, email address, and security question. Access GradeQuick Web Help

8. Let’s get started! Access your GradeQuick Gradebooks by clicking on Semester 1 GradeQuick Web.

9. Opening Your Gradebooks Closing Your GradeBooks To exit your gradebook choose File, Exit. Changes will automatically be made to each gradebook you have changed. Gradebooks are automatically created for you by the Student Information System (SIS). Each of your classes has a gradebook which can be opened from the Window option on the Menu toolbar. Simply click on the class you wish to access.

10. Gradebook Spreadsheet The Gradebook spreadsheet consists of groups of connected cells where test (assignment) names, grades, memos and other information is entered.

11. Test Descriptions • Name: Maximum of 8 Characters • Long Name: More description possible • Term: Reflects current term • Category: You decide which categories to setup • Date: Current is the default; may be changed • Weight: Value of test • Possible: Total Possible Points

12. Adding Tests 5 Ways to Add (or delete) Tests Click Edit, Add/Del Students or Tests > Add Tests Click the Add New test icon Press the F6 Key Click to the right of the last test column. Answer “Yes” when prompted. Right click anywhere in the spreadsheet. Choose “Add Tests”

13. Practice • Create two test (assignment) columns. • Enter the tests in the order given. • Use the headings shown at the right. The Long Names are: • Fire and Ice Lab • Moon Phases • Enter the Grades shown for the first 10 students. Refer to Pages 26-28 of the Brevard Teachers Guide

14. Types of Scores or Grading Symbols • Use numbers or symbols to assign grades • Symbols must have a numeric equivalent • Default symbols can be changed • Permanent symbols – cannot be changed • A, B, C, Etc. . . • Check Marks • Custom Grading Scale • Standard

15. Grading Symbols Why Modify? • To keep track of assignments that will not receive a grade • You prefer using letter grades instead of number grades

16. Modify Grading Symbols To access the grading symbols, choose Grading, Set Grading Symbols This window displays the symbols that are available.

17. Modify Grading Symbols • Highlight the symbol you want changed • Type the symbol • Type the value • Click Change Now

18. Fixed Grading Symbols • In addition to the symbols you can assign, these symbols are fixed and available for use: • NC always represents 0% and cannot be changed. • X always represents exempt and cannot be changed. • The ** symbol can represent either exempt or 0% which you can determine. The default value is 0%.

19. Change ** to Exempt Choose Grading, Grading Preferences The ** symbol can be changed to represent exempt instead of 0%. Click the Exempt button. Click OK.

20. Practice • 1. Add the following symbols and their values under Grading, Set Grading Symbols. • Yes = 0 • No = 0 2. Add 2 more test columns. Set the value of the first test at 100 and fill with check marks as grades. (Ctrl C will make a check mark.) 3. Set the value of the second test to 0 and fill with yes and no. Refer to Pages 13-14 of the Brevard Teachers Guide

21. Weighting Categories - Optional Categories from your gradebook appear under the Weight Categories window. Check Weight Categories. Assign each category a value in the Change window and click the Change button. Click OK. Term weighting represents the weight of each term in the calculation of the semester/year grade. Term weighting is preset. Make NO changes in the Weight Terms window. You can assign additional weight to some grades through the use of weighted categories. Choose Grading, Weighting

22. Working with Grades • Grading Scale #1 is the normally used grading scale and cannot be changed. • A = 89.5 to 100 • B= 79.50 to 89.4 • C= 69.50 to 79.4 • D= 59.50 to 69.4 • F= 0 – 59.4 Grade Scale #2 consists of the symbols O, S, N, & U and is used in primary grades. Grade Scale #3 is assigned to non-graded classes such as homeroom. NG = 0 or higher Grade Scale #4 consists of P & F for Pass or Fail. Grading Scales While grading scales cannot be changed the assignment of a grading scale to students can be changed. Standard Grading Scales have been established by the district and cannot be changed.

23. Working with Grades Applying Many Grades or Grade Changes at Once • Choose type of change • Enter information • Choose where to apply changes • Click OK One method of applying or changing many grades at once is through the Global Changes Menu. Choose Edit, Global Changes

24. Working with Grades Applying Many Grades or Grade Changes at Once An important note of caution: Take note of which cell is highlighted before choosing an action to take. Actions taken will affect the column highlighted!! A second way to make global changes is to right click anywhere in the spreadsheet. When the menu appears, choose the action you wish to take such as Zap or Fill Current Column.

25. Working with Grades Choose Grading, Drop Low Scores Dropping Low Scores • Select Term, Category • Type in number of scores to drop • Click Change • Repeat for each term • Click OK You can choose to have the grading program automatically drop lowest scores for students.

26. Score Footnotes Notes can be added to scores to provide additional information and explanations in the form of “footnotes.” To add a footnote to a score, right click on the score. A pop-up menu will appear. Left-click on the footnote to be added.

27. Score Footnotes Footnotes can be edited and additional footnotes can be created. Go to Grading, then choose Set Score Footnotes. In the footnotes window, type in the code and meaning you desire and click OK.

28. Gradebook to Gradebook Copy Many items such as Test descriptions can be copied from one gradebook to another by choosing Gradebook to Gradebook copy from the Edit menu. A window will appear allowing you to choose the gradebooks to copy from and to as well as items to be copied.

29. Extra Credit There are two ways to assign extra credit. 1. Assign more points than the assignment is worth. 2. Create an Extra Credit test column. Make the possible points = 0.

30. GradeQuick Reports You can customize your reports by choosing the style and content you want to include. Saving the report configuration will allow the report to appear in the same layout each time you access the report for any of your classes. GradeQuick provides a vast number of classroom and student reports for teachers to utilize.

31. GradeQuick Reports An example of an especially useful student report is the Student Standard 1 Report. To access this report, from the Reports menu, choose Student and then Standard 1 from the fly-out menu. To access reports, from the Reports menu, simply choose the type of report you desire. Additional options are available from the fly-out menu.

32. GradeQuick Reports Once a report selection has been made, the Print Preview Editor appears giving you a view of the report and information within. (Note: A printer must be assigned to your computer in order for the Print Preview Editor to be present.) From the Print Preview Editor reports can be customized in a number of ways from font and color schemes to specific information provided for specific students. Arrows at the top of the report allow you to navigate between report pages.

33. GradeQuick Reports Customization Options The Select students option provides the opportunity to view and/or print reports for all students in the class or only select students. Other menu choices include Student overall statistics The Student info option allows you to choose specific information about each student to include. and Attendance if you are recording attendance in GradeQuick You can even print the report only for students missing work.

34. GradeQuick Reports Customization Options The Score info option provides choices for specific score information as well as score information keys to be printed. The Test info option provides choices as to specific information to include about tests as well as informative keys to be provided. The Select tests and subtotals option provides a means of choosing which test and term scores to include in the report.

35. GradeQuick Reports Customization Options Other important customization options include Class information found under the Options menu and Save Configuration found under the Print menu. Save configuration allows you to save the customizations made to be shown for all reports. Customizations made can be changed and re-saved at any time. Class information allows you to choose what information specific to the class to include in the report.

36. GradeQuick Reports Other helpful reports include the Test report, the Gradebook spreadsheet, and the Blank gradebook. The Test report, allows you to view score information specifically about a particular test.

37. GradeQuick Reports The Gradebook spreadsheet provides an overall view of your gradebook. This report can be customized to show only the information you desire.

38. GradeQuick Reports The Blank gradebook provides a list of students in your class and can be customized with specific student information.

39. Edline Reports Edline reports are those posted to the internet for parent viewing and are accessed under the Reports menu.

40. Edline Reports IMPORTANT NOTE: Never change the Class ID when sending reports to Edline. Changing the class ID will prevent Edline’s ability to associate the report to the appropriate class online. Edline reports can be customized in the same manner as GradeQuick reports to provide as much information as desired. Edline reports must be sent or posted to Edline by the teacher before they can be viewed by the parent. Sending options include posting single or multiple reports to selected or all students. The name you provide for your report will be viewed in Edline.

41. Memos • There are 5 Memo Types • Private memo about a student • Note to a student • Current test (assignment) • Private class memo • Report memo Memos provide information to or about the student which can be printed within reports for parent viewing or kept for personal information.

42. Memos To access memos, from the Edit menu choose Memos. From the fly-out menu, you can choose to edit memos, access the library of memos, spell check memos, or zap (delete) memos to students. An equal sign will appear to the left of the student when a memo is created to or about the student.

43. Memos Choosing Edit Memos will provide you the option of choosing the type of memo you wish to create. Private Class Memos allow you to record information about the class. Private class memos do not print on reports. Student memos allows comments to be written to or about a student. Current Test memos provide information about a specific assignment. Report Memos print on all student reports.

44. Memos & Quicknotes QuickNotes are built-in memos or comments used frequently. Libraries of notes can be set up to use for individual student or report memos. To access the Library, choose Edit, Memos, Edit QuickNotes Library. From the QuickNotes Library you can Create, Delete, or Edit QuickNotes. The File Menu within Student or Report memos provides the option of inserting QuickNotes from the Library.

45. Practice • Create a QuickNote Library with at least 8 QuickNotes. • 2. Use the Quicknote Library to write comments to 5 students about their work. 3. Write an original note that will appear on EVERY students’ individual report when you print it out. Include your school phone number in this note. 4. Write a memo about a Test (Assignment). 5. Preview 2 individual student reports with individual notes and the class note appearing. Refer to Pages 62-63 and Pages 93-94 of the Brevard Teachers Guide

46. Design Your Gradebook Display Choosing Student Info provides options for displaying information about students such as phone numbers, ID numbers, etc. Choosing Subtotals provides options for how final grade information is displayed. Choosing Statistics provides options for displaying statistical information about tests such as Mean, High Score, and Rank. Choosing Test Info provides options for displaying information about tests such as Category, Weight, etc. You can design your gradebook to show specific information about students and tests according to your own needs. Options for display in your GradeBook can be chosen from the View menu.

47. Design Your Gradebook Display There is also an option in this window to hide dropped students. Dropped students are never deleted from gradebooks, but they can be hidden from view. Thin column mode allows you to view more information in your gradebook by reducing the size of the columns. Choosing Terms provides a fly-out menu allowing you to choose a single term or all terms to view. There is also an option to sort students or tests in the list according to specific criteria you choose. The Select Student option allows you to select specific students or select by specific criteria. The Terms view can also be chosen using the pop-up menu on the gradebook display.

48. Student Summary View Personal information as well as test scores can be viewed within a single window. The Student Summary View provides all available information about each student.

49. Lesson Planner GradeQuick provides a comprehensive lesson planner for your convenience. To access the Lesson Planner, simply click on the Lesson Planner icon in the large task bar at the top of the gradebook. Clicking on the Lesson Planner icon will activate the Lesson Planner window.

50. Lesson Planner The Lesson Planner allows you a means of keeping track of your daily lessons including plans, skills, materials, and evaluations. You can preview your daily or weekly plans and print them accordingly for a single class or multiple classes.