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The CERN-EP Electronics Pool: Current Status

The CERN-EP Electronics Pool: Current Status. Jean-Pierre Vanuxem EP-ESS. Historical summary. 1965--> 1987: The Pool “recuperates” lots of equipment. The NP --> EP(!) division grants the experiments “Pool budgets” (3-4 MCHF/yr)

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The CERN-EP Electronics Pool: Current Status

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  1. The CERN-EP Electronics Pool:Current Status Jean-Pierre Vanuxem EP-ESS CERN EP-Electronics Pool

  2. Historical summary • 1965--> 1987: The Pool “recuperates” lots of equipment. The NP --> EP(!) division grants the experiments “Pool budgets” (3-4 MCHF/yr) • 1987: Creation of EPAC (the 1st El. Pool Advisory Committee) and 1st rental scheme (24%/yr, but creation of “free allocations”) • 1990: Rental rate lowered to 18%/yr but extended to all equipment withdrawn from 1981. Pool income increases • 1992: Rental rate lowered to 12%/yr applied to all Pool equipment, and to 4%/yr for “Privileged” experiments under benefit of a CEC • 1995: No new CEC is granted. Privileged experiments keep their rights till they terminate. Rental rate based on lifetime of equipment (average: 6%/yr in 1995  10%/yr in 2001) • 2000:ACES (Advisory Committee for El. Support) defines the Electronics Pool Policy for the next 5 years • 2001:EAB(Electronics Advisory Board) is created CERN EP-Electronics Pool

  3. Traditional mandate of Electronics Pool • Make available to experiments/groupscommonly used “standard” equipment following a rental scheme approved by CERN • Organize its maintenance (verification + repair) with outside firms --> maintenance contracts + provide spares • Ensure the necessary logistics: deliver equipment to experiments, handle it locally for verification tests, ship it to firms for repair • Purchase new equipment for subsequent rental according to a Pool product policy approved by CERN management • Maintain a database for equipment tracking, technical/administrative information for the users, invoicing, inventories, statistics, … • Administer a budget made of rental fee collection and used for the payment of the maintenance of existing equipment, the purchase of new one and some industrial support to run the service • Give technical and administrative assistance to the users CERN EP-Electronics Pool

  4. The Electronics Pool to-day: some (after-LEP) numbers • Equipment (non-obs): 19500 items total (9200 rented) • Value: 49.2 MCH total (25.2 MCHF rented) • Moves/yr: ~3000 items IN, ~3000 OUT • Repairs: 350 items/yr, 95% farmed out: ~200 kCHF • Verifications: ~2500 /yr, 40% farmed out: ~100 kCHF • User Codes: ~350 accounts (expts, R&D groups, teams) Note: the equipment belonging to the “aging” category is not included here CERN EP-Electronics Pool

  5. Pool equipment distribution by standards • Standard#itemsvalue (MCH)%value • NIM 9292 14.9 30 • CAMAC 4448 13.0 26 • FASTBUS 1121 4.4 9 • VME 2073 7.0 14 • High Voltage 1152 3.3 7 • Lab Instruments 1426 6.6 14 ----------------------------------------------------------------------------------- • TOTAL1951249.2 MCHF100% CERN EP-Electronics Pool

  6. Pool equipment currently rentedby standards • Standardrentedrented /tot. renteduse of standard (MCHF) (%) (%) • NIM 7.7 31 52 • CAMAC 4.3 17 33 • FASTBUS 0.9 4 20 • VME 5.6 22 80 • High Volt. 2.0 8 61 • Lab Instr. 4.7 18 71 • -------------------------------------------------------------------------------- • TOTAL 25.2 MCHF100%51% CERN EP-Electronics Pool

  7. Current users of the Pool SectorRented Value (MCHF)% of Total Rented LHC 8.7 34 HAL 7.5 30 DIV 3.2 13 ION 2.6 10 LEP 1.6 6 OTHER 1.6 7 ------------------------------------------------------------------------------ Totals: 25.2 MCHF 100% Note:External Teams contribute to the total Pool rental income at the level of ~45% CERN EP-Electronics Pool

  8. Manufacturers of Pool equipment Manufacturer # of items % of total # Value (MCHF) % of total Value LeCroy 6747 35 20.4 41 CAEN 3110 16 8.0 16 WES 1090 6 4.3 9 CES 1032 5 3.2 7 WIENER 980 5 3.0 6 CERN*EP 3571 18 2.3 5 Other 2982 15 8.0 16 ---------------------------------------------------------------------------------------------------------- TOTAL 19512 100% 49.2 MCHF 100% Note: LeCroy have stopped their production of modular electronics equipment for HEP as from June 2001 ! CERN EP-Electronics Pool

  9. Evolution of the rented value of Pool equipment by sector CERN EP-Electronics Pool

  10. Evolution of the total rented value of Pool equipment CERN EP-Electronics Pool

  11. Electronics Pool Logistics ESS/OF ESS/GI CERN USERS (SM & Visitors) SPL LOGISTIC SUPPORT ESS TECHNICAL SUPPORT ESS SPL SALES SCRAP SPL PURCHASING El. POOL ESS/EP SPL SHIPPING El. POOL SUPPLIERS REPAIR FIRMS TEST FIRMS CERN EP-Electronics Pool

  12. Movements of Electronics Pool equipment CERN EP-Electronics Pool

  13. New boundary conditions • Staff reduction: has forced the Pool to seek industrial support: • for the maintenance of its equipment: the maintenance, which was in the past ensured by ESS, is now already farmed out at the level of 95% for the repair and 40% for the verification. • for the replacement of its administrative + database support personnel: the EP section currently consists of 2 S.M. + 2 I.S. • Budget constraints: No investment money from EP division since ‘96. •  • Necessity of adapting Pool equipment to the needs of the LHC era: the Pool requires continuous renewal of its equipment in the next 5 years to come A high degree of Pool self-financing has been reached CERN EP-Electronics Pool

  14. Electronics Pool funding evolution towards self-financing 1995 1987 2005 2001 EP Pool New equipment Pool Pool EP + Pool Pool Repair EP Pool EP + Pool EP + Pool Verification EP Pool EP EP + Pool EP + Pool Ind. contract manpower EP Pool 0EP Pool Infrastructure + EP EP EP EP tech. support CERN EP-Electronics Pool

  15. Typical annual budget • Rental fee income (@ ~10%/yr):+2.5 MCHF • Other income (resale, compensation): + 0.2 MCHF • Repairs (~95% farmed out): - 0.2 MCHF • Verifications tests (~40% farmed out): - 0.1 MCHF • Industrial Support: - 0.2 MCHF • New Investments:- 2.2 MCHF ------------- Balance: 0 CERN EP-Electronics Pool

  16. Pool product policy for new investments CATEGORY New Investments NIM: strict minimum CAMAC: None FASTBUS: None VME:Crates 6U/9U in VME64x , FE modules, processors HV:New systems (CAEN 1527, UVC VISyN 1450, …) Lab Instruments:Standard (power supplies, generators, meters, …) + high-performance (GHz scopes, analysers, ...) CERN EP-Electronics Pool

  17. New Electronics Pool service • Recommended by ACES in 2000 • General-purpose electronics is purchased for CERN users on their own budgets. Maintenance is organized by Pool. • 5%/year maintenance charge (incl. provision for spares) • Maintenance offered to visiting teams at same conditions • The Pool is starting the new service with 2 recently developed product families planned for LHC experiments: • the TTC (Timing, Trigger and Control) system • the ELMB (Embedded Local Monitor Board) CERN EP-Electronics Pool

  18. The Pool database • Former DB was: • > 10 years old • based on ORACLE Forms 4.5 • limited, isolated • 100% application-oriented ( user-friendly, but expensive to maintain) • had become “spaghetti shaped” • New DB is: • operational since March 2000 • based on Baan 4, a standard commercial product currently in use by CERN Stores and supported by AS/DB • integrated with the CERN environment (Foundation, Oriac, BHT) • some customization is however required for the Pool CERN EP-Electronics Pool

  19. More automation in the Pool procedures • Automatic Invoicing Procedure (operational since March 2000) • fully automated (using the same system as the CERN Stores) • is made more frequently (e.g. every month), thus offering the users a closer monitoring of their Pool rental expenses with full details available in BHT • Automatic User Identification (not operational yet) • magnetic card reader to get User information (including possibly special Pool authorizations) from Foundation via the standard CERN access card • Automatic Equipment Identification (not operational yet) • bar-code reader to identify the equipment: this should make inventories faster and more reliable CERN EP-Electronics Pool

  20. Electronics Pool information on the web • Electronics Pool Home Page: (general information on El. Pool services, rules of access, annual reports, support classes, …) • http://www.cern.ch/ESS/Electronics_Pool/ • Equipment Search: ( description, availability, techn. doc, ...) • click on “Keyword Search” from El. Pool home page • User Account Information: (list of Pool equipment, rental costs, …) • click on “Account Status” from El. Pool home page • ESS Group Home page: (information on ESS group) • http://www.cern.ch/ESS/ CERN EP-Electronics Pool

  21. Conclusions • The El. Poolmust face new challenges to get ready for LHC in 2006 • A high level of self-financing has already been reached • Farming out of the maintenance should be pursued • The rental inventory should be renewed • A new service shall be put in place for the purchase and maintenance of new products • More automation should be brought to the Pool proceduresto reduce costs (invoicing, user and equipment identification, sales, …) To achieve these goals, the Pool needs continuous support from its Users + EP management CERN EP-Electronics Pool

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