The university of texas health science center at san antonio cash handling training
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The University of Texas Health Science Center at San Antonio Cash Handling Training PowerPoint PPT Presentation


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The University of Texas Health Science Center at San Antonio Cash Handling Training. Presented by: Office of the Bursar. Cash Handling Training. What is a Cash Receipt Voucher?. Completing the CRV. Verification Section.

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The University of Texas Health Science Center at San Antonio Cash Handling Training

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The university of texas health science center at san antonio cash handling training

The University of TexasHealth Science Center at San AntonioCash Handling Training

Presented by: Office of the Bursar


Cash handling training

Cash Handling Training


What is a cash receipt voucher

What is a Cash Receipt Voucher?


Completing the crv

Completing the CRV


Verification section

Verification Section

The ‘Bursar Deposit Amount’, in the *upper right hand corner, automatically calculates the deposit total.

*Note: if this total is $RED or $BOLD, the amounts have not been properly entered, in one or more of the boxes.

Enter the date of the deposit, the Department ID and Name.

The Office of the Bursar Cashier will verify the deposit, then initial and enter the date the deposit was received.

The CRV will be stamped with a sequential number.


Top box

Top Box

  • Enter the account . The Account Codes can be found on the Office of Accounting’s website.

  • Enter the Project ID, which is available from the department head or administrator.

  • Enter a description for the deposit.

  • Enter the total amount for each account listed.


Cash box

Cash Box

  • Enter the name of each person who paid cash and the date it was received.

  • Enter the amount received from each person.


Checks box

Checks Box

  • Enter the name of the person the check is from.

  • Enter the check number and date written on the check.

  • Enter the date the check was received and the amount.


Credit card box

Credit Card Box

  • Enter the last four digits of the Merchant ID. This number is assigned by the UT servicer as part the credit card merchant setup, and is unique to each card type. (MasterCard, Visa, Discover or American Express )

  • Enter the Account. The General Ledger account number is issued by Accounting.

  • Enter the Project ID. This number is issued by the Office of the Bursar, during the merchant setup process.

  • Enter the total amount charged for each Merchant ID number.


Preparer s section

Preparer’s Section

Print or type the name of the preparer and sign.

List a contact phone number.

Hand carry the original CRV and a copy, along with all cash, checks and credit card settlements, to the Office of Bursar.

*NOTE: interoffice mail does not provide adequate security.


Don t forget

Don’t Forget!


Cash receipt deposit voucher

Cash Receipt Deposit Voucher

The Office of the Bursar Cashier will verify the deposit, then initial and enter the date the deposit was received.

The CRV and the copy will be stamped with a sequential number and the copy returned for departmental records.


Types of deposits

Types of Deposits


Office of the bursar deposits

Office of the BursarDeposits


Office of sponsored programs deposits

Office of Sponsored Programs Deposits


Office of development deposits

Office of DevelopmentDeposits


Cash deposits

Cash Deposits

  • Prepare deposits > $500 within one business day

  • Transport in a concealed, secure manner

  • Large sums of cash require UT Police escort

  • Loose coins should be rolled and labeled

  • Nointeroffice mail of CRV deposits will be accepted


Don t forget1

Don’t Forget!


Check deposits

Check Deposits

  • John Q . Public 12/21/12

  • 123 Main St

  • Anywhere USA

  • Pay to the order of:___________UTHSCSA___________ $500.00

  • Five Hundred Dollars and 00/00_______________________________

  • For:_____tuitionJ.Q. Public


Check deposits1

Check Deposits

  • Department of R&D D1000

  • The University of Texas

  • Health Science Center

  • For Deposit Only

  • BACK OF CHECK


Credit card deposits

Credit Card Deposits


Credit card deposits cont

Credit Card Deposits cont.


Credit card deposits1

Credit Card Deposits

Rebuttals and Chargebacks


Office of the bursar deposits1

Office of the Bursar Deposits

The original CRV and a copy

Cash, checks, credit card receipts and settlement

Supporting documents and a list of all checks


Office of the bursar deposits2

Office of the Bursar Deposits

Retain CRV copy for departmental records


Hop policy

HOP Policy

  • Monies may not be held from deposit for an excessive time.

  • Monies not collected on a daily basis should be deposited twice weekly.

  • Preparer and the Department Head are liable for deposit discrepancies.

  • Tamper proof bags for all deposits.


Reconciling

Reconciling


Reconciling controls

Reconciling Controls


Daily reconciling controls

Daily Reconciling Controls


Remote campus deposits

Remote Campus Deposits

Monday

Tuesday

Friday


The university of texas health science center at san antonio cash handling training

  • PER HOP POLICY

  • NO

  • deposits will be accepted through interoffice or intercampus mail.


Overages shortages

Overages/Shortages


Counterfeit currency

Counterfeit Currency


Theft

Theft


Cash handling training1

Cash Handling Training


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