Tracking Our Students with National Student Clearinghouse StudentTracker Data

1. Tracking Our Students with National Student Clearinghouse StudentTracker Data Presented by: Sandy Naumann Jennifer Li Kent McShan TAIR 30th Annual Conference February 2008

2. What is the National Student Clearinghouse? The National Student Clearinghouse is a non-profit organization providing post-secondary and secondary student degree, diploma and enrollment verification. http://www.studentclearinghouse.org/

3. Facts about National Student Clearinghouse • Established in 1993 by higher Ed • Central repository for collection & exchange of enrollment records • Provides online enrollment/degree verification to employers, student service providers, insurance companies, credit issuers, US Dept of Education, and others

4. What is StudentTracker? • StudentTracker provides access for members to the enrollment database of over 80 million student records to identiify where your students transferred to or where they transferred in from. • All participating institutions sign agreements to ensure full compliance with FERPA requirements • Funding for StudentTracker through Achieving the Dream

5. What Is Achieving the Dream? Achieving the Dream is a multi-year national initiative to help more community college students succeed. The initiative is particularly concerned with student groups that traditionally have faced the most significant barriers to success, including low-income students and students of color. Lone Star College System (LSCS) is one of 83 participating colleges and universities. http://www.achievingthedream.org/default.tp

6. Format of Request File Sent

7. Control Report Aggregate Report Student-level Detail Report Three types of reports received Back from Clearinghouse

8. Control Report

11. Aggregate Report

12. Student-Level Detail

13. AtD Cohorts – Subsequent & Previous All Students for 5 Years-Subsequent & Previous For Whom to Request Data?

14. Schedule for Future Data Requests Once a term after official day for: All AtD Cohorts All credit students in that term Credit students for past 5 years

15. StudentTracker Data Storage • Import data to data warehouse (SQL Server Database) • Create primary key to ensure data consistency among various data tables

17. Populate AtD Transfer Variables • Use WebFocus Reporting tool to generate AtD transfer variables. • Match Clearinghouse data to students tables.

18. Usage of Transfer Field in AtD Datasets To track the following records: • Number of AtD Cohort students transferred • Semester of transfer • Percentage of non-returners in an AtD Cohort are transfers?

19. Sample AtD Transfer Report

20. Sample AtD Transfer Report

21. When use StudentTracker data for AtD data submission, be aware: • Not all colleges participate in Clearinghouse • Latest term data not available yet • Need to resubmit data later

22. Using StudentTracker Data • For Other Reports • Fall 2006 Transfers in by College • Transfers Out After Fall 2006 by College • Transfers Out After Fall 2006 by College Type

23. Fall 2006 Transfers in by College

24. Transfers Out After Fall 2006 by College

25. Transfers Out After Fall 2006 by College Type

26. Questions?