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Parent Information Meeting. All Saints Catholic School August 28, 2013. Agenda. Welcome & Prayer Updates- Financial 2012 review 2013 expectations Advisory Board Members Organizational Chart Goals Advancement Auction Accreditation Catholic Identity. Updates (Cont.)

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parent information meeting

Parent Information Meeting

All Saints Catholic School

August 28, 2013

  • Welcome & Prayer
  • Updates-
    • Financial
      • 2012 review
      • 2013 expectations
    • Advisory Board
      • Members
      • Organizational Chart
      • Goals
    • Advancement
    • Auction
    • Accreditation
    • Catholic Identity
  • Updates (Cont.)
    • Core Knowledge
      • Timeline
      • New Resources
      • Coffee Talk Curriculum Nights
    • AOD Changes
      • Grading Scales
      • PowerSchool
  • Miscellaneous-
      • SOF Grant
      • Hot Lunches
      • Concussion Law
  • Upcoming Dates & Important Information
financial agenda

Review 2012 / 2013 Financials

  • 2013 / 2014 Key Factors
  • Capital Expenditures

Financial Agenda

2012 2013 fiscal year summary

Approached year-end breakeven

  • Continued scrutiny on all ASCS Expenses
  • Continue to monitor and preserve cash reserve for emergencies/capital investment
  • Ongoing operational integration with all school activities relative to financial management

2012/2013 Fiscal Year Summary

2013 2014 key factors

Student enrollment remains low relative to capacity

    • Budget set at 491 (K-8)
  • Direct correlation between student enrollment and fundraising contributions
  • Cost of ongoing facility maintenance and improvement continues to increase

2013-2014 Key Factors

ascs capital expense items 2012 2016

Front/Back Loop Pave/Repair

  • Seal coat and patchwork
  • Roof Repair
  • Water Damage Prevention
  • Dredging of ponds
  • Heating Ventilation Controllers (system retrofit)
  • New Roof & Gutters
  • New Playground Equipment
  • Sound System (Gym & Multipurpose Room)
  • PA system

ASCS Capital Expense Items 2012-2016

advisory board members
Advisory Board Members
  • Officers
    • President: Eric Rothert – St. Kenneth
    • Secretary: Elizabeth Biddle – St. John Neumann
  • Members
    • Richard Airton St. Kenneth
    • Angela Kalkofen St. John Neumann
    • Kristen LaForest St. Thomas a’Becket
    • Marivi Latham St. John Neumann
    • Lisa Nolan OLGC (Parish At Large)
    • Dennis Santillan Resurrection
    • David Sweetman St. Thomas a’Becket
    • Administration
      • Kristen Strausbaugh, Amanda Fraser
advisory board updates
Advisory Board Updates
  • Better communication, better results
    • More strategic advisory board
    • Deeper level of transparency
    • Drive better communication
      • Connecting with all levels of school committees
      • Quarterly updates
  • More information communicated, more informed families, better results for the school
advancement office updates

Advancement Office Updates

First Year Accomplishments

Second Year Goals

2012 13 accomplishments
2012-13 Accomplishments
  • Created a case statement for the Fund for All Saints and presented advancement strategy to staff and families
    • Fall 2012 school magazine
    • Wine & Dessert event
  • Facilitated Advancement & Marketing Committee
    • Identified strategies and priorities for the school year
    • Established and implemented marketing strategy
      • Ads and posters
      • Print, on-line and parish bulletin articles
      • Postcard mailings
2012 13 accomplishments1
2012-13 Accomplishments
  • Established new relational database
    • Past and current families and grandparents
    • Alumni
    • Faculty and staff
    • Friends of the school, parishes and businesses
  • Creation of new website
    • Revised organizational content
    • New photos and video
    • Referrals from online private school review websites
2012 13 accomplishments2
2012-13 Accomplishments
  • Strengthened relationships with parishes.
    • 80% of students from four founding parishes:
      • Resurrection, St. John Neumann, St. Kenneth, St. Thomas a’Becket
    • Participated on Education Commissions
    • Identified opportunities for collaboration
    • Increased support through religious education stipends
      • Secured additional $3,000 for last year
      • Secured additional $10,000 for current year
  • Fund for All Saints received approximately $27,000

in individual gifts

2013 14 advancement goals
2013-14 Advancement Goals
  • Administer the Fund for All Saints
    • Oversee direct mail appeal
    • Meet individually with constituents
    • Provide oversight of special events
      • Wine and Dessert event in January
      • Donor Appreciation event in May
  • Identify and research grant opportunities
  • Establish and maintain database
2013 14 advancement goals1
2013-14 Advancement Goals
  • Continue to strengthen relationships with parishes
  • Identify opportunities for support from businessesand vendors
    • Confirm contact information
    • Provide information about mission of All Saints
    • Develop relationships with interested businesses
  • Facilitate new Advancement Committee

November 16, 2013

Laurel Manor


Supporting the 2013 Annual Auction & Gala

  • Volunteering to assist with the event
  • Becoming an Auction & Gala Sponsor
  • Placing an advertisement in the Auction & Gala Catalog
  • Selling and/or purchasing all of your Super Cash Raffle Tickets
  • Donating to the Grade Theme Baskets
  • Donating other items, services, and experiences
  • Procuring items from local area businesses
  • Attend the event!
super week

Super Week

September 16-20

accreditation update
Accreditation Update
  • Accreditation through the Michigan Non-Public School Accrediting Association (MNSAA)
  • Based on 3rd Year Site Visit Success
    • Fully accredited for the 2013-2014 school year
    • AOD recommended All Saints to move forward with School of Distinction
  • Shift in standards: MNSAA now moving toward

Contains 9 defining characteristics of Catholic schools based on Church teachings

    • 13 standards
    • 70 benchmarks
    • Collectively describe what it means to be a Catholic school
catholic values by grade
Catholic Values by Grade

Academic excellence Service to others Community building Sharing of faith

actionable service projects
Actionable service projects
  • I would like to see some service projects, get the kids in the community to do age appropriate services instead of $1 dress down days where the kids don\'t even know what the money is going to.
  • Most community service…seem to be offered to the NJHS and Student Council

Academic excellence Service to others Community building Sharing of faith

catholic identity
Catholic Identity
  • Pastor Designate: Fr. Ron Richards (SJN)
  • All School Masses
  • Reconciliation Services (Grades 3-8)
  • Virtues Program (Year 2—Gifts of the Holy Spirit)
  • Theme: Servant Leadership—Jesus as the Model
chapel updates
Chapel Updates
  • Location: 1st hall (between rooms 108 and 110)
  • Approved for approximately 50 students
  • Summer work:
    • Painting
    • Dry wall
    • Carpet
chapel cont
Chapel (Cont.)
  • Furniture Donations from Our Lady Queen of Peace (Harper Woods)

Phase II Plans:

  • Student Artwork (All Saints Theme)
  • Creating a Exterior Entrance
security updates
Security Updates
  • Locked and Secured
    • Early childhood (Preschool & Pre-Kindergarten) access codes
    • Playground key pads with direct access
  • Front Door Access
    • Picture & voice
  • Cameras
    • (interior & exterior views)
  • Direct Connection to Police
    • Partnership & practice
timeline accomplishments core knowledge accreditation curriculum coffee talks
Timeline & Accomplishments

Core Knowledge Accreditation

Curriculum Coffee Talks

core knowledge implementation timeline
Core Knowledge Implementation Timeline
  • 2012-2013
  • ASCS aligned the Core Knowledge Sequence with State of Michigan Standards and Common Core Standards for:
  • Math
  • Science
  • Social Studies
  • 2013-2014
  • ASCS receives official “Friend of Core Knowledge” status.
  • ASCS aligns the Core Knowledge Sequence with State of Michigan Standards and Common Core Standards for:
  • English Language Arts
  • ASCS adopts the Ignatius Press Faith and Life series for deeper catechesis


ASCS seeks to attain “Visitation Site” status with The Core Knowledge Foundation, receiving their endorsement as a national school of distinction.

new ck class resources for 2013
New CK Class Resources for 2013
  • Complete class sets of the Pearson History and Geography texts for grades 3-6
  • Rich classroom sets of materials for 7th and 8th grade that support contemporary world and U.S. history topics
  • Leveled library books for Core Knowledge social studies and science content at a variety of reading levels for differentiated learning for lower and upper hall
  • Classroom sets of classical literature for grades 4-8
  • Faith and Life religion materials, endorsed by the USCCBC for catechesis throughout the building
new ck parent resources for 2013
New CK Parent Resources for 2013
  • Domain unit parent letters for upcoming units in math, science and social studies
  • Study guides for domain units in math, science and social studies
  • What Your Child Needs To Know Parent Guides to assist with reinforcement at home
core knowledge coffee talks
Core Knowledge Coffee Talks

October 8(Lower Hall) and October 9 (Upper Hall)

  • What is Core Knowledge
  • What is the difference between Core Knowledge and the Common Core (They are very different)
core knowledge coffee talks1
Core Knowledge Coffee Talks

January 14 (Lower Hall) and January 15 (Upper Hall)

  • What becoming a Core Knowledge school means for ASCS
  • Where ASCS is in the implementation process of becoming an official Core Knowledge school and nationally recognized visitation site
core knowledge coffee talks2
Core Knowledge Coffee Talks

April 9 (Lower Hall) and April 10 (Upper Hall)

  • Summary of the Core Knowledge Foundation’s spring site visit to ASCS
  • ASCS curricula goals and resource updates for 2014-2015
aod changes grading scales
AOD Changes: Grading Scales

A             100-95

A-           94-93

B+          92-91

B             90-87

B-           86-85

C+          84-83

C             82-76

C-           75-74

D+          73-72

D            71-68

D-           67-65

F             64

1-ES-Mastery of standard (85-100)

2-MS-Developing the standard (74-84)

3-NS-Needs Support


Grades 3-8


  • Level 1 certification training (July)
  • AOD to transfer database information (July-present)
  • Gradebook/class roster set-up (in progress)
  • Gradebook training for teachers (September)
  • Parent access codes provided (week of Sept 9th)
parent school communication classroom information
Parent/School Communication:Classroom Information
  • Google sites
  • Homeroom page
    • Individual folders for subjects
    • Newsletters
    • Website links for extra practice
    • Classroom expectations
  • Google sites
  • Grade-level pages
    • Individuals folders for subjects
    • Shared calendars to list upcoming tests/quizzes and projects
    • Grade-level expectations

Lower Hall

Upper Hall

parent school communication gradebook information
Parent/School Communication:Gradebook Information
  • Parents will log into PowerSchool site
  • Access real-time grades
  • View attendance
  • Student information
  • Step-by-step tutorials will be provided to parents for PowerSchool set-up
parent school communication school information
Parent/School Communication:School Information
  • Generates voice, text and email capability
  • Newsletters and flyers attached each Thursday
  • School Website:

  • Posted under parent tab

Email Communication

Main Website

hot lunch program goes electronic
Hot Lunch Program Goes Electronic!
  • Log in to the system at any time (before due date) to make your order
  • Order for all children at once
  • Pay with your credit card
  • Online ordering system easy to use
  • Simple calendar format
  • Help save some trees!

The deadline for September/October orders is Friday, September 13.

No late orders can be accepted after this date

michigan concussion law
Michigan Concussion Law
  • Parents must review concussion flyer and sign acknowledgement form
    • Any student athlete
    • Any student taking PE
  • If head injury occurs:
    • Students are unable to return to school without a doctors note
  • School must keep records until 25
sof grant
SOF Grant
  • All Saints awarded $30,000 for wireless project
  • Completed over summer
  • Full access throughout the building
  • SOF grant—can apply 3 years:
    • Sound system
    • PA system
upcoming events
Upcoming Events
  • Meet-The-Teacher/Team
    • Tuesday, September 3
      • Kindergarten: 6:00-6:30
      • Grade 1: 6:30-7:00
      • Grade 2: 7:00-7:30
      • Grade 3: 7:30-8:00
    • Wednesday, September 4
      • Grades 4-6: 7:30-8:30
    • Thursday, September 5
      • Grades 7-8: 7:30-8:30
  • Protecting God’s Children Workshop
    • Tuesday, September 10th