Quality Bytes - Cryoserver Mail Archiving

1. Quality Bytes - CryoserverMail Archiving June 2011

2. About Quality Bytes • Founded in 2000 • Pioneer provider of Internet Security & IP Telephony solutions • From SoHo to mid-size organizations • Based on the Israeli highly developed & demanding security markets • Private company • HQ and R&D center are located in Israel • Large install-base

3. Our Products • ServerXpress • Providing a multiple-application security platform (UTM) • Provides a firewall, bandwidth management, IPS/IDS, VPN, URL Filtering, proxy cashing, mail relay and real-time monitoring • Installed at the organizational gateway • MailXpress • A comprehensive Email security solution • Protects the entire network against all known Viruses, Trojan-horses, Spam and malicious codes • Includes a simple but effective Mail Archiving • Cryoserver E-mail Archive • A state-of-the-art email archiving system for companies, • educational institutions and NGO’s around the world • Provides a flexible solution and integrate with any email system and environment • Allows infinite email storage and reduces costs by 90% • Scalable Cost effective.

4. Our Products – Cont. • TelXpres • A pure IP Telephony system • supporting a wide range of applications, protocols, telephony devices, softphones and security standards. • Represents a single-box straightforward PBX solutionwith one central management system • QBFax • A corporate FAX solution • provides interoperability with desktop and information systems (Outlook, ERP,CRM) and manages faxes from anywhere in/out of the office (including Fax-to-Mail and Mail-to-Fax)

5. Cryoserver Archive Solution

6. Legal Retention Requirements Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, … Email is evidence Evidential weight For example, emails may need to be retained for up to 6 years and beyond (two examples from the Limitation Act 1980): Legal action for simple contracts can begin up to 6 years after performance Personnel and training records to be retained for 6 years after employment ceases Privacy Legislation – (FMA 99, IRS, Data Protection 1998, Human Rights Act 1998 etc…)

7. Problem and Cost Factors Mail stores are reaching capacity Mail server is performing slower Problem / cost - historic email data No practical mechanism of retrieval Back-up is taking many hours, in some cases 18+ hrs Backup tapes: Very time consuming – one at a time Recreate the whole environment Discrete time periods at a time Searching and retrieval - slow Who is involved? Audited? Complete record? Altered in any way?

8. Cryoserver the Solution • Simple to use • Providing email protection forever • Email/IM security • Storage management • Eliminate the need for email backup • DR solution • Eliminate mailbox quotas • Outlook Integration • Enhanced reporting tools • Storage Expansion • spare bays or SAS card

9. Internal Cryoserver Architecture

10. Features and Benefits • Complete Record • Captures a copy of every email – retrieve accidentally deleted emails (personal DRP) • Advanced indexing – for fast retrieval • Emails CAN NOT be deleted! • Comprehensive Audit Trail • privileged & administrator level access to the system is audited – ensures employee privacy • Robust – Mirrored Configuration • Complete HW redundancy allows uninterrupted operation • Flexible • Compatible with most email servers • Modular system design – can be changed to suit individual requirements • Architecture– repositories can be strategically places throughout the organization or tactically placed to monitor specific sensitive activities

11. Features and Benefits (Cont.) • Scalable • Flexible Storage – suits organizations of all sizes, capable of handling terabytes of data • Multi-Tenant operation – supports multiple domains (ISPs, MSPs) • Distributed Architecture – reduce network traffic by placing storage modules close to individuals mail servers • LDAP / Open Directory Support • Fast Email Retrieval • High Level Security • Reduce Storage and enables Performance Gains • Single Instance Storage • Compression • Stubbing

12. High Level Security • Emails stored with timestamp & “Digital Finger Print” • Detects attempts to temper with stored data • Access to system is only possible via secure interface • All traffic passing through the system modules is SSL encrypted • Multi-Level Protection • Level 1 – Basic Users: can see only their own mails • Level 2 – Privileged Users: can see all emails. • Level 3 – Data Guardians: internal/external personnel to check that searches are done according to regulation/corporate policy • Level 4 – Administrators: can create accounts, modify user details, reset passwords. Cannot see emails.

13. Demo

14. Outlook Integration

16. Exchange Configuration Server: CryoStubbingForExchange.exe Client: .msi installer

17. PST Importing

18. Import Utility (aka Vacuum s/w)

19. Daily Reports

20. Disk Usage

21. Reports

23. Thank You For More information: info@q-bytes.com