Cryoserver robin bingeman robin@cryoserver com
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Cryoserver Robin Bingeman [email protected] . Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, … Email is evidence Evidential weight

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Cryoserver Robin Bingeman [email protected]

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Cryoserver robin bingeman robin@cryoserver com

CryoserverRobin [email protected]


Legal retention requirements

Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, …

Email is evidence

Evidential weight

For example, emails may need to be retained for up to 6 years and beyond (two examples from the Limitation Act 1980):

Legal action for simple contracts can begin up to 6 years after performance

Personnel and training records to be retained for 6 years after employment ceases

Privacy Legislation – (FMA 99, IRS, Data Protection 1998, Human Rights Act 1998 etc…)

Legal retention requirements


Problem and cost factors

Mail stores are reaching capacity

Mail server is performing slower

Problem / cost - historic email data

No practical mechanism of retrieval

Back-up is taking many hours, in some cases 18+ hrs

Backup tapes:

Very time consuming – one at a time

Recreate the whole environment

Discrete time periods at a time

Searching and retrieval - slow

Who is involved?

Audited?

Complete record?

Altered in any way?

Problem and Cost Factors


Cryoserver

Cryoserver

Software

Appliance

Managed Service ‘Cloud’


Simple in house appliance

Simple In-House Appliance


Mirror for dr

Mirror for DR

Cryoserver Mirror


Accessing the archive

Accessing the archive


Alternative interface

Alternative interface


Back fill the archive

Import Legacy email

PSTs

NSF

GroupWise

EMLs

MMLs

MBOX

And many other types

Import straight from the mail server

Back fill the archive


Stubbing

Stubbing


Before mailbox size 3 2gb

Before – Mailbox Size 3.2GB


Mailbox size reduction clientless

Mailbox Size Reduction - Clientless


After mailbox size 1 7gb

After – Mailbox Size 1.7GB

50%

further reduction

from the last time stubbing was run


Stubbing module

Stubbing Module


Stubbing module1

Stubbing Module


Daily reports

Daily Reports


Ipad iphone app module

iPad / iPhone App Module


Search

Search


Reply from app

Reply from App


Business continuity mode

Business Continuity Mode


Business continuity mode1

Business Continuity Mode


Back up mail server

Back-up mail server.


Thank you robin@cryoserver com

Thank [email protected]


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