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Cryoserver Robin Bingeman [email protected] . Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, … Email is evidence Evidential weight

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Presentation Transcript
legal retention requirements
Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, …

Email is evidence

Evidential weight

For example, emails may need to be retained for up to 6 years and beyond (two examples from the Limitation Act 1980):

Legal action for simple contracts can begin up to 6 years after performance

Personnel and training records to be retained for 6 years after employment ceases

Privacy Legislation – (FMA 99, IRS, Data Protection 1998, Human Rights Act 1998 etc…)

Legal retention requirements
problem and cost factors
Mail stores are reaching capacity

Mail server is performing slower

Problem / cost - historic email data

No practical mechanism of retrieval

Back-up is taking many hours, in some cases 18+ hrs

Backup tapes:

Very time consuming – one at a time

Recreate the whole environment

Discrete time periods at a time

Searching and retrieval - slow

Who is involved?

Audited?

Complete record?

Altered in any way?

Problem and Cost Factors
cryoserver
Cryoserver

Software

Appliance

Managed Service ‘Cloud’

mirror for dr
Mirror for DR

Cryoserver Mirror

back fill the archive
Import Legacy email

PSTs

NSF

GroupWise

EMLs

MMLs

MBOX

And many other types

Import straight from the mail server

Back fill the archive
after mailbox size 1 7gb
After – Mailbox Size 1.7GB

50%

further reduction

from the last time stubbing was run

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