1 / 33

Domin-8 Enterprise Solutions

Domin-8 Enterprise Solutions. iCam Payables Module Purchase Order and Invoicing Presenter: Sarah Upchurch. Examine the setup, implementation and processing of the iCam purchase order, invoice and inventory modules. Scope . ICAM Interfaces.

mindy
Download Presentation

Domin-8 Enterprise Solutions

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Domin-8 Enterprise Solutions iCam Payables Module Purchase Order and Invoicing Presenter: Sarah Upchurch

  2. Examine the setup, implementation and processing of the iCam purchase order, invoice and inventory modules. Scope

  3. ICAM Interfaces Currently iCam has automated accounting interfaces with both Sage Accpac ERP and RPP. iCam also has manual interfaces to MAS90 and Peachtree For more information regarding accounting interfaces: Accpac – Sarah Upchurch RPP – Frank Patterson New/Others – Your account Representative

  4. Terms – Purchase Order A written sales contract between buyer and seller detailing the exact merchandise or services to be rendered from a single vendor. It will specify payment terms, delivery dates, item identification, quantities, shipping terms and all other obligations and conditions.

  5. Terms Accounts Payable Money that you owe to your suppliers and other creditors will be recorded as transactions in the account payable ledger. Invoice An itemized list of goods purchased or shipped usually specifying the price and the terms of sale Inventory A list of goods on Hand

  6. Getting Started

  7. Establish Workflow – Purchase Orders Who can create Purchase Orders?? Does my iCam security need to be modified? What is the approval threshold? Who approves invoices over the threshold? Who delivers the PO to the vendor

  8. Establish Workflow – Accounts Payable Who assigns vendor codes? Who can create vendors? Who verifies all items were received? Who enters invoices against the PO’s? Who enters expense invoices? Does my iCam security need to be modified?

  9. Establish Work Flow - Inventory Will I track inventory? What items will I track? Who is responsible for setting those up? Will I track R&R uses? Who will verify what is received from the vendors? How will that information get to the person doing the data entry? (document flow)

  10. ICAM Setup

  11. Setup - Interface You must establish your GL export driver in iCam before you can begin communicating with your accounting software. This is done through the ECM – Financial, Miscellaneous, Edit, GL export driver. Be sure to select configure and complete the information needed for your specific accounting software.

  12. Setup – Chart of Accounts Import/enter the chart of accounts your sites will be using. Don’t forget to consider accounts for utility reimbursements, refunds and assets/capital items.

  13. Setup-Vendors Enter/Import vendors that the sites will be using. Be sure to include the refund and utility reimbursement vendors if you will be using them.

  14. Setup - Inventory Inventory Types Enter/Modify all Inventory Types (categories) you will be tracking. Setup – Inventory Items Serial Items i.e. appliances Non-serial items such as maintenance tools Consumables, such as nails and screws

  15. Setup – Current Inventory Current inventory consists of inventory currently installed in units and inventory on hand. While inventory installed in the units may be entered later, it is very important that inventory on hand (not installed in units), is entered during startup so that your reorder reports will reflect current inventory levels.

  16. Setup - Payables Purchase threshold amount Users with Read/Write permission can enter and save purchase for amounts greater than the Threshold Amount but these purchases must be approved by users with Read, Write, Delete Permissions. Allow vendor Creation at Entry Preventing creation of vendors during purchase processing can enable property managers to control the use of approved vendors

  17. Setup – Invoice/Credit Memos Allow Duplicate Invoice NumbersCheck to allow processing different invoices with the same number from the same Vendor. (not recommended) Allow Vendor Creation at Entry Check to enable adding Vendors during Payables processing. Generate Refund InvoicesEnter the GL account for refunds clearing that was entered in Setup/Payables/Chart of Accounts. Enter a Vendor to use for processing all resident refunds, including rent and security deposit.

  18. Setup – Invoice/Credit Memos Generate Utility Reimbursement InvoicesEnter the GL account for utility reimbursements that was entered in Setup/Payables/Chart of Accounts. Enter a Vendor to use for processing utility reimbursements.

  19. Processing

  20. Processing - Purchase Order Cycle Enter PO Have PO Approved (if Applicable) Deliver PO to Vendor Invoice/Update Merchandise Received or Invoice/Update Merchandise Backordered PO Retired

  21. Processing Purchase Orders Live Demonstration

  22. Monthly Purchase Order Report The monthly purchase order report shows all purchase orders for the month

  23. Lists all invoices for a Vendor for a specified time frame Vendor Invoice Report

  24. Processing Invoices and Receiving Inventory Live Demonstration

  25. Processing Expense Invoices and Credit Memos Live Demonstration

  26. Approving Invoices Live Demonstration

  27. Lists all invoices for the month Monthly Invoice Report

  28. Lists all invoices for a Vendor for a specified time frame Vendor Invoice Report

  29. Questions

More Related