PEIMS Data Standards 2012-2013 Summer/Extended Year Submissions

1. PEIMS Data Standards2012-2013 Summer/Extended Year Submissions April 2013 Unique ID Release

2. 2012-2013 Data Standards • Submission 3 - yearlong student attendance (regular and flexible), course completions, disciplinary actions, student restraints, Title 1, Part A participation, course sections, and teacher class assignments/staff data • Submission 4 – special education extended year services (ESY) student data for the school year, student flexible attendance for credit recovery, and summertime dual credit completions for students

3. 2012-2013 Data Standards • Records collected for Submission 3 • Organization - 010, 020 • Course Section - 300 • Staff – 040, 043, 045, 050, 305 • Student – 100, 101, 105, 400, 405, 410, 415, 425, 435, 461, 500, 505, 510 • Records collected for Submission 4 • Organization – 010, 020 • Student – 100, 101, 105, 408, 415, 500, 505, 510

4. 2012-2013 Data Standards • Identification Records for Staff (040) and Student (100) • Use only actual middle names • No other characters • Field can be left blank • No official middle name – leave blank • Use middle name as shown on the identification documentation

5. 2012-2013 Data Standards • Homeless Coding (100 record) • Homeless Status Code – applies to all students; 0=not homeless at any time this school year • Unaccompanied Youth Status Code – applies to all students; 0= not unaccompanied • Status determined upon enrollment or at the start of school year • For PEIMS reporting purposes, all students identified as homeless and/or unaccompanied in the Fall Snapshot must also be coded the same in the summer collection.

6. 2012-2013 Data Standards • REMINDERs • For Submission 3 – • for every student reported with a 100 record, there must be a matching 400 (basic attendance) and/or 500 (flexible attendance) record for that student • one 300 Course Section record must be submitted for each reportable unique class (course section) that was offered during the school year • for each 300 record reported there must be a matching 305 record where campus-id, service-id, class-id-number, and course-sequence code is the same • for each 300 record, there must be a matching 415 record

7. 2012-2013 Data Standards • REMINDERs (cont.) • Economic Disadvantage Code • For Submission 3 – reported based on a student’s last status at the end of the school year or at the end of the student’s enrollment period; whichever comes last • For Submission 4 – not reported; must be BLANK *This data is critical at the end of the year for accountability ratings-appeals process.

8. 2012-2013 Data Standards • Early Reading Intervention Code (105 record) • Report eligibility status based on the latest assessment results available for the student • Does NOT apply to all students • Required for all KG, 01, and 02 grade level students • Must be blank for all other grade level students

9. 2012-2013 Data Standards • PPCD Service Location Code (163 record) • Decision Chart Added – Data Standards • New codes added for PPCD (code table C184) • Non-Campus Based Instruction Codes (300 record) • New, expanded explanations for codes

10. 2012-2013 Data Standards • Teacher Class Assignment (305 record) • Teacher of Record- • Each course/section must have one • “Almost always” in the classroom • Begin Date and End Date required • “Delivering curriculum to students”; “deciding final outcome” • Assistant Teacher- • “Almost always” in the classroom • Support Teacher- • “Occasionally” in the classroom • Delivery of specialized instruction

11. 2012-2013 Data Standards • Deletions • Pregnancy Education and Parenting program – Gone! • 407 Record, Optional Extended Year Program reporting – Gone! • Course Grade and Final Course Grade on 415 Course Completion record – Gone!

12. 2012-2013 Data Standards • Service IDs reporting – 305 Teacher Class Assignment and 415 Student Course Completion • Do NOT report service IDs beginning w/SA, SE, SR, SS, 01, 8, or 9 • Do NOT report service IDs beginning with 02 for PK or KG

13. 2012-2013 Data Standards • Discipline (425 record) • Behavior Location Code- • What did the student do? • Here did the student do it? • What action was taken? • Appendix E – “4-column” chart, new and improved

14. 2012-2013 Data Standards • Restraints (435 record) • No longer applies to only students receiving special education services • Now also reported for all restraints by LEA police officers and SROs • Special Education Student Indicator

15. 2012-2013 Data Standards • New PEIMS Legacy System Data Elements for 2012-2013 Summer and Extended Year Collections • E1523 - TX-UNIQUE-STUDENT-ID has been added to the new 102 Student Demographic record in columns 19-28. • E1524 - TX-UNIQUE-STAFF-ID has been added to the 043 Staff Demographic record in columns 34-43.

16. 2012-2013 Data Standards • New PEIMS Legacy System Data Elements for 2012-2013 Summer and Extended Year Collections • E1523 - TX-UNIQUE-STUDENT-ID is a unique number assigned to a student by the Texas Education Agency TSDS Unique ID System. • E1524 - TX-UNIQUE-STAFF-ID is a unique number assigned to a staff member by the Texas Education Agency TSDS Unique ID System.

17. 2012-2013 Data Standards • Business Rules for TSDS Unique ID Data Elements for 2012-2013 Summer Collection for Staff • The PRIOR-ID (E0990) field on the 045 Staff ID Number Change record must be blank for Submissions 3 for 2012-2013. (Do not report the 045 record for staff that are reported in submission 3.)  Beginning with the 2012-2013 Summer collection, all staff demographic data must be first added and then subsequently maintained through the new TSDS Unique ID System.

18. 2012-2013 Data Standards • Business Rules for TSDS Unique ID Data Elements for 2012-2013 Summer Collection for Staff • The DEMOGRAPHIC REVISION CONFIRMATION CODE (E0924) on the 043 Staff Identification/Demographic record must be reported as “0” for all staff reported in Submission 3 for the 2012-2013 school year.  • Beginning with the 2012-2013 Summer collection, all demographic data must be first added and then subsequently maintained through the new TSDS Unique ID System.

19. 2012-2013 Data Standards • Business Rules for TSDS Unique ID Data Elements for 2012-2013 Summer and Extended Year Collections • The PRIOR-ID (E0990) field on the 105 Student record must be blank for Submissions 3 and 4 for 2012-2013.  • Beginning with the 2012-2013 Summer collection, all student demographic data must be first added and then subsequently maintained through the new TSDS Unique ID System.

20. 2012-2013 Data Standards • Business Rules for TSDS Unique ID Data Elements for 2012-2013 Summer and Extended Year Collections • The DEMOGRAPHIC REVISION CONFIRMATION CODE (E0924) on the 101 Student Demographic record must be reported as “0” for all students reported in Submissions 3 and 4 for the 2012-2013 school year.  • Beginning with the 2012-2013 Summer collection, all demographic data must be first added and then subsequently maintained through the new TSDS Unique ID System.

21. 2012-2013 Data Standards • Business Rules for TSDS Unique ID Data Elements for 2012-2013 Summer Collection • The only students that will be reported with a 105 Student Record in Submission 3 will be students in grade levels Kindergarten, First, and Second Grade with the Early Reading Indicator Code.

22. 2012-2013 Data Standards • Edit Rules for TSDS Unique ID Data Elements for 2012-2013 Summer and Extended Year Collections • Reference Change Document 5 for these edits. These edits are noted with UIV in the version column.

23. Region 3 ESC PEIMS Team • Mary Beth Matula (mbmatula@esc3.net) • Charlyn Sciacca (sciacca@esc3.net) • Becky Pullin (bpullin@esc3.net • Dawn Cummings (dawnc@esc3.net) • Geriann Neuman (gneuman@esc3.net) 361.573.0731