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Houston Independent School District

FALL PEIMS TRAINING. 2012-2013. Houston Independent School District. Federal & State Compliance Department. Fall PEIMS. Lesson 1 : PEIMS Timelines, Responsibilities and Processes Lesson 2 : PEIMS Data Overview Lesson 3 : Record Type Layouts Lesson 4 : Resources.

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Houston Independent School District

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  1. FALL PEIMS TRAINING 2012-2013 Houston Independent School District Federal & State Compliance Department

  2. Fall PEIMS Lesson 1: PEIMS Timelines, Responsibilities and Processes Lesson 2: PEIMS Data Overview Lesson 3: Record Type Layouts Lesson 4: Resources

  3. Lesson 1: PEIMS Timelines, Responsibilities and Processes In this lesson, participants will learn about the timelines that drive PEIMS, responsibilities of the campus and district PEIMS staffs, and the processes associated with submitting data to the Texas Education Agency.

  4. Fall PEIMS Timelines • The FALL PEIMS Snapshot date is the last Friday in October. Local Education Agencies (LEAs) report all students served and staff employed on that date. 1st PEIMS submission of the year encompasses student and staff information on the snapshot date.

  5. Summer PEIMS Timelines 3rd PEIMS submission of the year includes attendance data, discipline data, classroom link data. This is due to TEA during the summer months but is the data for the entire school year.

  6. Extended Year PEIMS Timelines The 4th submission of the year includes summer school data and is due to TEA at the beginning of next school year.

  7. Campus Responsibilities – PEIMS Coordinator / PEIMS SIR or PEIMS Data Clerk • Work collaboratively with other campus personnel • Run edits, reports, and verification checks on Chancery data • Keep principal informed • Receive PEIMS related information and disseminate to appropriate staff • Verify all campus data & submit corrections to SIR/Chancery Clerk • Review online training offered by the Federal & State Compliance Dept. • Provide training and support to appropriate campus personnel • Compile, maintain, and file all physical data in appropriate folders, computerized reports, records, and other documents required These 2 positions work together to coordinate all activities relating to PEIMS

  8. Campus Responsibilities – SIR and/or Chancery Clerk(s) • Enter data as directed by campus administrators • Run edits, reports, and verification checks on Chancery data • Keep principal & PEIMS Coordinator informed • Print edits and reports from Chancery and Edit+ • Deliver edits and reports to Campus PEIMS Coordinator • Review the online training offered by the Federal & State Compliance Dept. • Assist in dissemination of PEIMS related information • Compile and maintain all physical and digital reports, records, and other documents as directed by the principal or PEIMS Coordinator

  9. District PEIMS Process

  10. Campus PEIMS Process

  11. Correcting Errors & Warnings

  12. Lesson 2: PEIMS Data Overview In this lesson, participants will learn about the four categories of PEIMS data.

  13. PEIMS DATA Overview The PEIMS database is composed of 4 categories:

  14. I. Organization Data • The following information is rolled over by the Chancery SMS and does not require campus involvement:

  15. II. District Finance Data • The following information involves the finance department and does not include campus involvement for the PEIMS submission:

  16. III. Staff Data – PeopleSoft • These records are rolled over from the People Soft data. Campus involvement is limited.

  17. III. Staff Data – PeopleSoft • These records are rolled over from the People Soft data. Campus involvement is limited.

  18. IV. Student Data

  19. IV. Student Data

  20. Lesson 3: Record Type Layouts In this lesson, participants will learn about the various PEIMS record-type layouts that drive the data-intensive process.

  21. 101 – Student Demographic

  22. 101 – Student Demographic

  23. 101 – Student Demographic

  24. 101 – Student Demographic

  25. 110 – Enrollment

  26. 110 – Enrollment: Multilingual

  27. 110 – Enrollment: Multilingual

  28. 110 – Enrollment: PK Information A student in a three-year-old Prekindergarten program should be shown with a GRADE-LEVEL-CODE of PK. Migrant three-and-four-year-olds served in a campus-based program funded wholly or in part by Title I, Part C (Migrant) funds should also be coded PK.

  29. 110 – Enrollment: PK Information

  30. 110 – Enrollment: PK Coding Chart

  31. 110 – Enrollment: ADA Code All students enrolled in HISD must have a PEIMS ADA code in the ADA Eligibilityof the PEIMS Coding of the navigation screen.

  32. 110 – Enrollment: At-Risk Indicator Code At-Risk Indicators Requiring Campus Input: Currently on parole, probation, deferred prosecution, or other conditional release In the custody or care of the Department of Protective and Regulatory services or has during the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official Is homeless, as defined NCLB, Title X, Part C, Section 725(2), the term “homeless children and youths”, and its subsequent amendments

  33. 110 – Enrollment: Title I Indicator

  34. 163 – Special Education

  35. 169 / 170 CTE Program & CTE Course

  36. 203 – School Leaver Data School Start window – First Day of School through last Friday in September For grades 7-12 (previous school year) - refers to last year’s campus Be careful when using the following Leaver codes:

  37. Lesson 4: Resources In this lesson, participants will learn about the various resources available to support PEIMS/data clerks and PEIMS coordinators.

  38. Resources Texas Education Agency (TEA) Resources at www.tea.state.tx.us: • ASK TED, http://askted.tea.state.tx.us/ • PEIMS Data Standards • TEA Student Attendance Accounting Handbook • Job Aids and Training on EDIT+

  39. Resources Houston ISD Website Resources at www.houstonisd.org: • Federal and State Compliance, 4400 West 18th Street, Level 3NE, Houston, TX 77092 • Elementary and Secondary Data Teams, 713-556-6753 • Department website • Data Quality Manual • School Guidelines

  40. Resources Student Information System (SIS) website Resources at http://sishelp/ • Online Training • Resource Guides

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