US Lacrosse Officials’ Certification Administration Training View/Manage Training Activities-Men’s Game Last updated Ma

1. US Lacrosse Officials’ Certification Administration Training View/Manage Training Activities-Men’s GameLast updated March 2013

2. Action Menu: View/Manage Training Activities • Tools: • Power Point • Webex Demo Video • Certification Overview sheet • Certification Administration Portal Overview booklet Webex Video Demo: https://uslacrosse.webex.com/uslacrosse/lsr.php?AT=pb&SP=TC&rID=17009887&act=pb&rKey=8d313ff557e670aa

3. Action Menu: View/Manage Training Activities Quick review: When you login to Certification Administration, you default to the Review Individual Activities Action/Screen. From the action menu, select action item you wish to access. For best results, please use Internet Explorer to access your portal. Other browsers, such as Chrome and Firefox , are supported. This portal is NOT designed to work optimally with tablets or smartphones and we strongly discourage you from using such devices when working in this system. http://usltst.ebiz.uapps.net/personifyebusiness/CertificationAdministration/CertificationDistrict.aspx

4. View/Manage Training Activities This Action allows you to view and manage your sub-district members’ training activities, which are known as Transcripts

5. View/Manage Training Activities Some of these training activities you are responsible for recording your members’ completion of. Some of these activities are for you to simply view. Click on the down arrow in the Transcript Name box to select a training activity.

6. View/Manage Training Activities Some of the transcripts/training activities directly go toward completing the USL men’s officials certification requirements. Refer to your certification requirements handout or the end of this presentation to know which requirements are part of certification. Transcript (Training Activities) Explanation: CLASS—Transcripts of this type you are able award to your officials who complete a Level 1, 2 or 3 classroom experience directly into the US Lacrosse system via this interface. This includes training classes and the annual rule interp. FE-This is the field evaluation transcript. You are able to award officials who pass the Level 1, 2 or 3 field evaluation with this transcript. It will fulfill their field evaluation certification requirement for that level

7. View/Manage Training Activities Some of the transcripts/training activities directly go toward completing the USL men’s officials certification requirements. Refer to your certification requirements handout or the end of this presentation to know which requirements are part of certification. Transcript (Training Activities) Explanation: ONLINE—Online courses your members have completed are view-only TEST—Annual tests your members have completed are view-only Note: TEST NFHS is the only test that will fulfill the annual test requirement for certification. Other tests are recorded, however.

8. View/Manage Training Activities Some of the transcripts/training activities directly go toward completing the USL men’s officials certification requirements. Refer to your certification requirements handout or the end of this presentation to know which requirements are part of certification. Transcript (Training Activities) Explanation: RECERT CLASS-Annually, you are able to award the completion of annual classroom hours that you require for your sub-district for all re-certifying officials. You will need to award classroom hour completion every year starting in January. This is not required for initial certification but is annually required for re-certification RECERT INTERP -You are able to award annual rule interpretation attendance for the officials in your sub-district via this menu item. You will need to award rule interpretation completion every year starting in January. This is not required for initial certification but is annually required for re-certification

9. View/Manage Training Activities Some of the transcripts/training activities directly go toward completing the USL men’s officials certification requirements. Refer to your certification requirements handout or the end of this presentation to know which requirements are part of certification. Transcript (Training Activities) Explanation: USL LAREDO—LAREDO attendees are reported here and are view-only. These are not requirements for certification but are here for you to view your member’s professional development activities USL TRN-US Lacrosse sponsored trainings to certify evaluators and trainers, and are view only.

10. View/Manage Training Activities Awarding Classroom and Rule Interpretation Hours Select the training activity you wish to enter completions for from the Transcript Name menu Click the Search button The list will show the names of all members of your board up to two years ago Sort by any column by clicking on the column heading Change the number of records showing by adjusting Page Size

11. View/Manage Training Activities Awarding Classroom and Rule Interpretation Hours Click the checkboxes next to the names of the individuals you want to award completion for this year. A checkmark will appear. You may click one or many boxes. Click the “Complete Training Requirement” button. NOTE: Only check boxes on the screen you are currently viewing. If you move to another screen it will only complete the training for the individuals on the screen you are currently viewing. (This has been submitted to the developers and we hope to make this a more streamlined process in version 2.0 in 2014)

12. View/Manage Training Activities Awarding Classroom and Rule Interpretation Hours Confirm these are the individuals to you want to award completion to. Click “Confirm” button If you spot an error, click cancel and select the correct individuals again.

13. View/Manage Training Activities Awarding Classroom and Rule Interpretation Hours The individuals awarded completion to will now be marked as “Completed” under Status Note: The Date Confirmed is not the date they completed the class, but the date you entered the data. Note: You may sort by status. The data will only sort the records displaying on the screen, not the full list. For a view of all members’ status for this training activity, click Export and sort using MS Excel

14. View/Manage Training Activities Viewing Other Training Activities (Transcripts) To view other transcripts/training activities, select the training from the Transcript Name Menu Click Search For “read only” transcripts there will be no checkboxes or a Complete Training Requirement button. You will notice that for annual requirements some people will have more than one record. The date confirmed will tell you what year the requirement was completed in. Export to sort all records by Date Confirmed to see or click Date Confirmed to sort the records on the screen by newest to oldest or oldest to newest.

15. View/Manage Training Activities Viewing an Individual’s Training Activities (Transcripts) On the Training Related Activities screen you can also click on the name of an individual and you will be taken to the member’s Individual Activity page. Here you can also see all of that member’s “transcripts” or training activity on record with USL.

16. View/Manage Training Activities • Summary • You can report Level 1, 2 and 3 classes and field evaluation completion in this portal. • You can report annual classroom hour completion and annual rule interpretation completion in this portal beginning January 1 each year. • You can view a variety of other training activities of your officials in this portal including online courses and annual online testing. • Exporting from this portal will provide you with a list of the completion status of the selected transcript/training activity for all of the members of your sub-district in the last two years.

17. Resources and References

18. US Lacrosse Men’s Game Officials Training and Certification Administration About Men’s Game Certification Requirements for initial Level 1, 2 or 3 Men’s Game Officials Certification **This is an annual requirement. Officials who do not finish his/her certification in the year he/she completed this requirement will have to have it re-completed in the current year. Upon completion of a Level 1 or 2 certification, the official will be eligible to enroll in the next level ( 2 or 3) certification program.

19. US Lacrosse Men’s Game Officials Training and Certification Administration About Men’s Game Certification Level 1, 2 or 3 Re-Certification Once officials achieve a Level certification, they need to maintain this certification annually for the highest level certification program they have completed. This is known as re-certification. Officials have from January 1 through April 30 to complete their annual recertification requirements. If recertification requirements are not completed by this date, their certification is officially expired. **These certification requirements cannot be entered until January 1 of each year. Note: If at ANY time an official lets his/her membership lapse (does not renew by September 30, all of his/her certifications will IMMEDIATELY expire and the member will only have a pending certification or re-certification on record. It is HIGHLY recommended that active officials not let this occur since it will affect his/her training history and records in a negative manner.