E rate selection process
Download
1 / 14

E-rate Selection Process - PowerPoint PPT Presentation


  • 79 Views
  • Uploaded on

E-rate Selection Process. RFI/RFP Documents Developed Vendor Conference Initial Submissions First Review Mistake Addendum Second Review Recommendations Local Vendor Participation Next Steps. RFI/RFP Documents. RFI/RFP Documents Developed Vendor Qualification

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' E-rate Selection Process' - leane


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
E rate selection process
E-rate Selection Process

  • RFI/RFP Documents Developed

  • Vendor Conference

  • Initial Submissions

  • First Review

  • Mistake

  • Addendum

  • Second Review

  • Recommendations

  • Local Vendor Participation

  • Next Steps


Rfi rfp documents
RFI/RFP Documents

  • RFI/RFP Documents Developed

    • Vendor Qualification

    • Internal Wiring and Network Configuration

    • LAN Maintenance

    • Classroom Counts by Sites

  • Six RFI’s for Internal Wiring (5-7 Schools Each)

  • One RFI for LAN Maintenance (52 Schools)


Vendor conference
Vendor Conference

  • 12/12/02 – Two Hour Vendor’s Conference

    • Process described to 35 vendors from 22 companies

    • Extensive Q&A (Proceedings audio recorded)

    • Vendor contact information gathered

  • All documents, including vendor contact list posted on-line

  • E-mail list for vendor questions established. Answers available to ALL vendors

  • 12/13/02 & 12/16/02 Site walks to ALL sites


Initial submissions
Initial Submissions

  • Responses due 1/2/03 (extended from 12/27/02)

  • Initial Submissions Reviewed by Tech Services, Facilities, and Purchasing

  • 11 responses to Internal Wiring RFI/RFPs

  • 6 responses to LAN Maintenance RFI/RFP


First review
First Review

  • Vendors screened for qualifications and responsiveness to RFI

  • 5 responses to Internal Wiring RFI/RFPs eliminated for non-compliance

  • 3 responses to LAN Maintenance RFI/RFP eliminated for non-compliance

  • Remaining responses reviewed and ranked based on technical design and cost.


Mistake in form 470
Mistake in Form 470

  • District is informed by vendor that our Form 470 may contain error

  • SLD contacted. District advised to re-submit Form 470 for Internal Connections

  • 1/8/03 Revised Form 470 submitted

  • New 28 day window begins

  • Additional vendors free to submit, existing vendors can modify proposals.


Addendum to rfi rfp
Addendum to RFI/RFP

  • 1/10/03 - addendum to RFI/RFP developed, e-mailed to all current respondents and posted on website. Additional site walks conducted.

    • Clarifies conditions for acceptable responses

    • Designed to improve quality of responses

    • Allow non-responsive vendors to modify response

    • Builds in additional protections and quality control for District


Second review
Second Review

  • 10 responses to Internal Wiring RFI/RFPs (1 eliminated as non-responsive). No new vendors submitted in 2nd round.

  • Responses to all RFI/RFPs are screened as before for technical design and cost

  • 4 finalists for RFI/RFP 1-6 and 2 finalists for RFI/RFP 7 identified and asked follow-up questions.

  • 1/28/03 – 2 of 4 finalists for RFI/RFP voluntarily withdrawn.

  • 1/29/03 - Review committee’s recommendations given to District leadership






Changes to process resulted in
Changes to Process Resulted In:

  • Enabling Local Vendors to act as Primaries

  • Significant Increase in Local Participation

  • Increase in collaboration and integration between OUSD Departments.

  • Increased competition = Reduced cost to OUSD

    • After final negotiations, we expect the work come under expected costs by approximately 20%.


Next steps
Next Steps

  • Sign LOIs with Vendors

  • Submit 471 (By Thursday Night)

  • Finalize Agreements with Vendors including Management Structure and Oversight.

  • Notification of Award Expected in Late Spring


ad