1 / 12

Village of Woodridge, IL ERP System and Implementation Services Vendor Pre-Bid Meeting

Village of Woodridge, IL ERP System and Implementation Services Vendor Pre-Bid Meeting August 28, 2013. Agenda. Introductions and Opening Comments Purchasing Comments Woodridge Background Technology Background Project Work To Date RFP Review Open Q&A Meeting Wrap-Up.

landen
Download Presentation

Village of Woodridge, IL ERP System and Implementation Services Vendor Pre-Bid Meeting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Village of Woodridge, IL ERP System and Implementation Services Vendor Pre-Bid Meeting August 28, 2013

  2. Agenda Introductions and Opening Comments Purchasing Comments Woodridge Background Technology Background Project Work To Date RFP Review Open Q&A Meeting Wrap-Up

  3. Purchasing Comments • Tina Nakutis to be sole contact for vendors (tnakutis@vil.woodridge.il.us) • No communications with Woodridge staff other than Tina Nakutis • RFP posted to Village website and to be official source for any addenda • Any verbal responses are for informational purposes only and are not to be considered binding • Actual material changes to the RFP will be addressed through written addenda posted to the Village website.

  4. Purchasing Comments • Deadline for questions will be modified as follows: • Deadline for clarification questions: September 18, 2013 by 4:00 pm CDT • Woodridge response to questions: September 27, 2013 by 5:00 pm CDT

  5. Village Background

  6. Technology Background • Current Systems: SunGard HTE • GIS: ESRI 10.2 platform • Document Imaging: Papervision • Microsoft Office User • Public Safety: MSI and NetRMS

  7. Technology Background • Key Upcoming Projects: • Purchase and Deployment of New Phone and Voicemail System • IT Disaster Recovery • Replace SCADA for water system • Replace squad car laptops and cameras • See sections 1.4-1.6 of RFP for more detailed information

  8. Project Work to Date • Hired Plante Moran – to assist in system procurement - 2013 • Assigned internal project managers to the project • Formed project governance structure • Developed Issues and Opportunities list • Compiled information into an RFP

  9. RFP Review • Key Upcoming Project Dates (page 8): • Deadline for clarification questions – September 18, 2013 • Woodridge distributes response to questions – September 27, 2013 • Vendor proposals due – October 3, 2013 4:00 PM CDT • Anticipated notification of demonstrations – October 2013 • Demonstrations of Solution – October - November 2013 • Site visits and other due diligence – October- November 2013 • Contract negotiations and award – November 2013-January 2014

  10. RFP Review • Project Scope (Section 1.7, page 16) • Summary of Key Transaction Volumes (Section 1.8, page 17) • Vendor Proposal Guidelines (Section 2, page 22): • Note number of proposal copies, due date and files to be submitted in the response (Page 2 as referenced in Section 2.2, page 22-23 ) • Basis for Award, Evaluation Criteria and Questions (Section 2.11, page 28)

  11. RFP Review • Staffing Plan (Section 3.7, page 37) • 50/50 split in level of effort • Functional Requirements (Section 4, page 40) • Contract Terms & Conditions (Section 5, page 42) • Proposal Forms (Section 6, page 65)- Also separate attachment

  12. Discussion Questions & Answers

More Related