Leicester Award: Preparing Presentations

1. Leicester Award:Preparing Presentations Marta Ulanicka 01.03.12

2. Structure of workshop Presentation, discussion, exercises

3. Problem reversal exercise: You have been set the task of giving a ten minute presentation outlining your work-related skills. What could you do to ensure the presentation was a complete disaster from start to finish?

4. What are you being asked to do?

5. How will you be assessed?

6. Stages involved in giving a presentation: Structuring the presentation Designing the materials Delivering the presentation

7. Stages involved in giving a presentation: Structuring the presentation Designing the materials Delivering the presentation

8. Structuring a presentation A presentation has three main parts: introduction body conclusion

9. Structuring a presentation Tell them what you are going to tell them Tell them Tell them what you told them adapted from Drew, S. and Bingham, R. (2001) The Student Skills Guide, 2nd ed., Aldershot: Gower

10. Tell them what you are going to tell them: the introduction adapted from Drew, S. and Bingham, R. (2001) The Student Skills Guide, 2nd ed., Aldershot: Gower Ideas: • Greet the audience • Introduce yourself • Outline the content of your presentation • Make the format clear (e.g. questions during versus questions at the end) • Grab the audience’s attention: • a question • a provocative statement • an anecdote • a quotation

11. Tell them: the body of the presentation A + B = C Explanation: Chronological order: Are you explaining a concept where one step follows logically on from another? Are you telling a story which progresses through time? Is the order of events important? Arguments: Aspects: Are you examining arguments for and against an issue? Do you need to decide on a particular point of view? • Are you examining various aspects of an issue? For example: • psychological, social, economic • scientific concept, applications, implications for society • qualifications, work experience, skills gained What will be the structure of your presentation?

12. Possible signposts of structure Outline of structure used as a visual aid throughout the presentation Verbal cues: “I am now going to look at...” “Let’s move on to...” “The next point to consider is...” “Having looked at X, let’s look at Y.” New audio-visual aid Change of speaker (in group presentations)

13. Tell them what you told them: the conclusion Ideas: Provide a summary of your main points Provide an overall assessment Thank the audience Invite questions and further discussion (if appropriate)

14. Stages involved in giving a presentation: Structuring the presentation Designing the materials Delivering the presentation

15. Designing the materials: a range of tools from http://capl.washjeff.edu/3/m/1693.jpg

16. Exercise: Find a partner…

17. How to (hard) boil an egg http://www.deliaonline.com/ • The number one rule is to use eggs that are at least five days old from their packing date. • Place the eggs in a saucepan and add enough cold water to cover them by about ½ inch (1 cm). • Bring the water up to simmering point, • put a timer on for 6 minutes if you like a bit of squidgy in the centre, • 7 minutes if you want them cooked through. • Then, the most important part is to cool them rapidly under cold running water. • Let the cold tap run over them for about 1 minute, then leave them in cold water till they're cool enough to handle – about 2 minutes.

18. How to (hard) boil an egg http://www.joyfulabode.com/blog/2007/06/05/hard-boiled-eggs/

20. My over the top presentation Hello!

21. Ideas for remembering what to say • Slide 1 • In this presentation, I am going to talk about X • The first point to cover is Y • Y is important because of its involvement in the processes a and b, not mentioning its influence on c • The main role of the slides is to benefit the audience. • You might want to consider using additional material to prompt your memory: • PowerPoint notes facility • your own notes • postcard-sized cue cards (it might be useful to number these)

22. Dealing with questions

23. Somebody asks you a question you don’t understand Option A: Say that you don’t understand what the questioner is talking about. Option B: Answer the question you thought the questioner probably asked. Option C: Clarify with the questioner what they meant by the question This ensures that you answer the question asked and provides you with additional time to think about your answer. ... a bit risky Phrased in this way, your response might be interpreted as impolite.

24. Somebody makes a comment you don’t agree with Option A: Ignore the comment Option B: Try to justify your point of view through the use of evidence and logical arguments Option C: Tell the person that they are wrong By far the best way to convince your listeners! Will this really convince your listeners that yours is the more valid point of view? Not a good idea, as some kind of a response will be needed.

25. Option A: Try to prevent the situation by predicting in advance the kinds of questions which might be asked Option B: Waffle your way through Option C: Admit ignorance, put on sackcloth and ashes Somebody asks you a question you don’t know the answer to Option D: Say that you’re not sure, but it’s an interesting point that you will investigate Option E: Ask the questioner what they think, or open the question up to the audience Option F: Tell the questioner as much as you know and suggest ways of obtaining further information A good solution, although might not be appropriate if you are being assessed. Not a good idea, as it might well be obvious you don’t know the answer! This might be appropriate, although probably not if you are being assessed! A good way of avoiding the situation altogether! No need to despair, you can’t be expected to know everything about a subject! Another possible solution, this might also be appropriate during assessment.

26. ‘On the day’ tips + + + +

27. P F5 P B P F1 P Home PowerPoint tips: some shortcut keys… Shows slide show Blacks the screen Returns to the first slide Shows other shortcut keys

28. Presentations: useful resourceswww.le.ac.uk/succeedinyourstudies

29. Contacting us and staying in touch 2nd floor, David Wilson library www.le.ac.uk/succeedinyourstudies (0116) 2522004 studyhelp@le.ac.uk www.facebook.com/uolstudy www.twitter.com/uolstudy

30. Design and deliver a presentation… You have 10 minutes for this Pick a topic: Your experience of teamwork and what you think makes an effective team Explain a concept/topic within your subject area Pitch ‘Parfum la campagne’ (the new countryside smells perfume range) to a buyer from a well known chain of department stores Explain the working principles of ‘Timex’, the time travelling machine you recently invented Another topic of your choice Your task: Plan the presentation Design at least one slide Share the presentation plan with your partner and deliver the slide(s) you designed. They will take notes and provide you with feedback. Your task: Devise a structure