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Sami Al-Mufleh Senior Product Manager

Sami Al-Mufleh Senior Product Manager. Therefore TM. DMS Philosophy and Values. People. Process. Information. Document Management solutions help companies all around the world to work smarter by connecting people and processes to information. DMS Functions & benefits . Reduce of cost.

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Sami Al-Mufleh Senior Product Manager

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  1. Sami Al-MuflehSenior Product Manager ThereforeTM

  2. DMS Philosophy and Values • People. Process. Information Document Management solutions help companies all around the world to work smarter by connecting people and processes to information

  3. DMS Functions & benefits Reduce of cost Improve your document processes Increase the productivity of your people Create an environment friendly workspace Increase document security

  4. What is the value of information? • Incoming and outgoing Documents must be accessible, manageable and processed in time during the daily operations. People and businesses processes depend on the information flow, they are totally connected. • Documents are relevant in terms of legislation and legal regulations. Documents are proving company's transactions and must be safely kept. • “Without your memory you loose your future”Company’s future development depends on the right decisions based on the right information in the right moment. Information is the key factor to success. Operation Collaboration Legislation Regulation Development Future growth

  5. Cost Protection Environment Collaboration Why must information be managed? • Limited space is common in classical basements and archives. Temporary solutions compromise the use and access to information. Digital solutions improve information access and reduce cost of storage. • The value of information can only be used if the information is available fast and in a simple way. Digital Storage provides access to information where you need it and when. • Fire, Water and other elemental forces are a significant danger for physical paper archives. Information must be protected against uncontrolled access and falsification. The risk can be eliminated by digital storage DM Solutions. • Our environment is in danger. Waste and unnecessary use of energy and material must be avoided. The use of intelligent office solutions reduce the cost for our planet.

  6. 42% of people accidentally use the wrong information at least once in a week. (Accenture Information Management Services) 95% of a company's information is on paper, the most is stored in basements. (Solutions 5; Source: IDC) People spend 11% of their time searching for information. That's about 4,5 hours per week. (Source: aiim 2009) On average, more than 23% of floor space is taken by file cabinets. DM usage can reduce this by 35%.(Source aiim 2009) Did you know that …

  7. 32% of documents are not available when you need them(Cimtech) Employees search for documents approximately 4,5 hours per week. In one year every employee wastes 4-5 weeks searching for misfiled documents 4-5 Weeks 4,5 hours Processes must be optimized to be more efficient • Easy useable and logic concepts increase the efficiency 32%

  8. DMS can help to increase the productivity of employees • Only 4% of Enterprises have optimized their business processes Production Administration 90% 4%

  9. What’s the additive value ? Input Flow of Information Business processes Manage Process Distribute Store Retrieve Output

  10. The Document life circle Retrieve Primary and backup Storage Retrieve Document gets captured and indexed Archiving of document Creation of document Use & Change of document Workflow Storageon final Media using HSM Retention End of life time of document Document gets deleted (Logical or physical) Save keeping period of document Retrieve

  11. All processes at a glance … unstructured data … structured Data Desktop files Messaging data Scanning Host Output ERP data 1 3 3 Media: RAID, SAN, NAS, MOD, UDO, … 2 2 Therefore Server

  12. ThanksQ&A

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