TOWN HALL MEETING. 2010 Annual IFTA Business Meeting July 20, 2010 Toronto, ON. ALABAMA. The use of the internet to allow licensees to electronically file quarterly tax returns, renew their license or request additional decals.
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TOWN HALL MEETING
2010 Annual IFTA Business Meeting
July 20, 2010
Some of the problems identified with mandating electronic filing and credentialing had to do with electronic payments from multiple agencies.
Many jurisdictions are making their way towards electronic filing and credentialing similar to AL. Some have submitted pending legislature that would make these transactions mandatory or have an additional fee for paper submissions.
It was observed that most jurisdictions have e-filing capabilities but not many mandate it at this time.
Committees have been created to work on these issues. A federally funded project is currently focusing in the Baltimore, MD location.
NH has also set up a committee that reviewed alternative fuels. This work led to discussions on VMT but it was determined that this would be a number of years in the future before being probable.
MO always validates the US DOT number. If states are responsible for updating NCS 150 that should resolve this situation.
ATA agrees with the solution offered and pressure should be applied to take this “registrant only” out of the equation (database).
UPS asks that both IRP and IFTA reconsider their position on the US DOT number … this will become an obstacle if the US DOT number is not there. Strongly encourage jurisdictions to include the US DOT number on the Clearinghouse data.
Town Hall Discussion
Trent Knoles, IL
Town Hall DiscussionToronto2010Ontario
Topic: The “issued date” is not being captured on the IFTA license itself by every jurisdiction, and is not captured at the Clearinghouse
Problem: Illinois has a penalty assessment for operating without a valid IFTA registration, but we cannot verify when the license was actually issued without contacting the carrier’s jurisdiction
(traffic offense - $75)
(traffic offense - $75)
(traffic offense - $75)
- but also –
civil assessment penalty - $1,000
Issue the $1,000 assessment
Possible Ballot (1)change to the IFTA Procedures Manual
The IFTA license shall be approximately 3-1/2 x 8-1/2 inches (9 x 21.5 centimeters), of a uniform format, and shall contain, but not be limited to, the following information:
.100Base jurisdiction identification;
.200Licensee's name and address and DBA, if different from owner, partner or corporate name;
.300Licensee's account identification number; and
.400Issue date (month, day, and year); and
.400 .500 Expiration date (month, day and year).
Possible Ballot (2)change to the IFTA Articles of Agreement
*R345 LICENSE RENEWAL
.400A renewal license and decals for the following calendar year will not be issued if the licensee fails to satisfy any outstanding motor fuel use tax liability due another member jurisdiction, provided that member jurisdiction notifies the carrier’s base jurisdiction of outstanding liabilities due them. Notice from the member jurisdiction shall be provided each year by October 1.
Something else to chew on…
IFTA Articles of Agreement:
From Oxford Dictionary:
Annulment: the act of annulling something.
Annul: to declare invalid.
Illinois questioned whether or not R215 needed to be reconsidered or clarified.
Illinois has a penalty assessment for operating without a valid IFTA registration, but we cannot verify when the license was actually issued without contacting the carrier’s jurisdiction.
Possible Ballot language to add an issue date to the IFTA license or create new language to R345 (.400). Asking for show of support to whether there would be support for a ballot with this language.
Favorable support was shown for adding an issue date to the current IFTA license. With that, there was some confusion as to what date would be necessary to be displayed when adding the issue date on the IFTA license.
There was no support for the new language that would be added to R345.
Queried as to whether this data could be provided through the Clearinghouse as opposed to being printed on the license. It was felt this would be a good compromise so long as the data provided was accurate.
Non uniform data in the Clearinghouse
Definitions table is available for the demographic data, but IFTA, Inc. is aware that there is some non uniform data. The CAC will be reviewing this issue for quality control.
This issue is a result of a farm vehicle plate.
The process of identifying and confirming independent jurisdiction exemptions is quite cumbersome. The exemption database might ask for what is exempt from the IFTA return, but …
Exemption databases require additional information. Auditors and account examiners utilize this database.
There is a difference between distance and fuel use exemptions.
ON Trucking Assoc. broached this issue previously with Ontario. There is no readily available source for exemptions. How might we accommodate inserting certain information on the IFTA, Inc. website as it pertains to exemptions.
Discussions tie in with the previous discussions of mandating the exemption database and organizing the data.
IFTA, Inc. has been researching SAS 70 Audits. Asking membership what type of Audit would need to be conducted. For budgetary matters, a Type II audit should be completed but it is questionable as to how often the Type II needs to be completed.
Recommended that the Type II be completed every 3 yrs and not annually.
Requested that the question be sent by email to all members for their internal auditors to review and respond to.
Costs range from $16,000 to $30,000 and are charged by the hour. Interviewing first organization from AZ following the ABM.
IFTA, Inc. will forward this question to membership and include anticipated costs as quoted by the local representative. This will be forwarded to
Facing caps and reductions to budgets across the board in all jurisdictions. This includes a reduction in personnel. Committed to continued education and enforcement. A 3% audit requirement is becoming a concern in being met in these times.
Offering credit for education and enforcement possibility
Ballot language for a pilot project reflecting a 3 yr period limited at the start where credit would be applied toward the 3% for education and roadside enforcement.
Not suggesting that the education and roadside enforcement be mandatory, but those who do have it should be awarded a 1% credit towards the 3% requirement.
Citations. Missing requirements as opposed to not having the proper credentials.
Rebuttal for a carrier not having credentials on hand as opposed to not having any credentials when stopped at the roadside.
CT website – March Blitz – Failure to have a decal at time of stop.
Not having a decal or license on hand does not equate to not obligating their tax liabilities.