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Town Hall Meeting. Introduction. Eric Brunner, Manager Human Resources, Learning and Development. Five Dynamics of Change. People are at different levels of readiness for change. People feel awkward, uncomfortable and self-conscious while changing.

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Presentation Transcript

Introduction
Introduction

Eric Brunner, Manager Human Resources, Learning and Development


Five dynamics of change
Five Dynamics of Change

  • People are at different levels of readiness for change.

  • People feel awkward, uncomfortable and self-conscious while changing.

  • People initially focus on what they have to give up.

  • People feel alone even if everyone else is going through the same change.

  • During the change process, people can be at different levels of change.


Agenda
Agenda

  • Introduction & the Nature of Change

  • Background – A Look Behind the Scenes

  • Progress – Laying the Groundwork

  • Timeline – What’s Coming Next?

  • Preview of Changes

  • What is My Role?

  • Questions?


A look behind the scenes
A Look Behind the Scenes

Timothy O'Rourke, Vice President Computer and Financial Services & CIO


A look behind the scenes1
A Look Behind the Scenes

  • 1997- Student Information Website evolved into OWLnet in 1999

  • 1999 – Graduate Applications

  • 2000 - Undergraduate Applications, OWLink , Diamond Dollars, Report to Web

  • 2002 – My Housing

  • 2003 – Ultimus - online requisitioning

  • 2005 – Employee Self Service & Performance Development System

  • 2008 – Online grading

  • 2008 – DARSWeb for advisors & students


A look behind the scenes2
A Look Behind the Scenes

  • Human Resources System (HRS) 15 years old

  • Financial Management System (FMS)21 years old

  • Integrated Student Information System (ISIS) 25 years old


A look behind the scenes3
A Look Behind the Scenes

Limitations

  • Programming language outdated

  • Information not centralized

  • Aging workforce - Average age = 52 (retirement: 25% in 4 years, 40% in 6 years)

  • No vendor support

  • Many functional problems

  • Limited ability to support new technology

  • Very complex infrastructure


Current mainframe environment

ElectronicWorkflow

Advising

OWLnet

Kronos Timekeeping

OWLink

Housing

Document Imaging

iGreentree

SIMS

FMS on the Web

DARwin - Advising

Leave Collection

ISIS

HRS

FMS

TUportal

Org Hierarchy

DDollars/ID Card

Key:

TUCourses

Hyperion

homegrown

Effort Reporting

ERA - Research

vendor

Cherry & White

Employee Self Service

Current Mainframe Environment

Position Control

Reporting


A look behind the scenes4
A Look Behind the Scenes

Urban 13 (21)

  • University of Alabama – Birmingham  SunGard Banner

  • University of Cincinnati  SAP Finance & HR, elsewhere for Student

  • Cleveland State University  PeopleSoft

  • Florida A & M  PeopleSoft

  • Georgia State University  SunGard Banner

  • University of Houston  PeopleSoft

  • University of Illinois – Chicago  SunGard Banner

  • Indiana/ Purdue U. _ Indianapolis  SunGard Banner

  • University of Massachusetts – Boston  PeopleSoft

  • University of Memphis SunGard Banner

  • University of Missouri – Kansas City  PeopleSoft

  • University of Missouri – St. Louis  PeopleSoft

  • University of New Orleans  PeopleSoft

  • City College of New York  PeopleSoft

  • University of Pittsburgh  PeopleSoft

  • Portland State University  SunGard Banner

  • Temple University  Approved, Beginning Implementation

  • University of Toledo  SunGard Banner

  • Virginia Commonwealth University  SunGard Banner

  • Wayne State University  SunGard Banner

  • University of Wisconsin – Milwaukee  PeopleSoft

    Source : Gartner


A look behind the scenes5
A Look Behind the Scenes

  • Established a Steering Committee

  • Hired a consultant

  • Set guiding principles

  • Evaluated solutions

  • Obtained Board and Presidential approval

  • Selected SunGard Banner System



A look behind the scenes6
A Look Behind the Scenes

Banner Advantages

  • Enterprise Resource Planning (ERP) framework

  • Information centralized and standardized

  • Greater access to data

  • Improved reporting capability

  • Streamlined business processes

  • Web interface

  • 24 by 7 availability

  • Regular system upgrades


iGreentree

Performance Development System

Housing

ERA - Research

DARwin - Advising

Integrated System

Hyperion

DDollars/ID Card

Effort Reporting

Extreme Makeover: Integrated Environment - 2012

Kronos


Laying the groundwork
Laying the Groundwork

Lynne Zullo, Project Enterprise Manager


Laying the groundwork1
Laying the Groundwork

  • Engaged SunGard specialists

  • Organized teams

  • Hired a Project Manager

  • Named project –

  • Developed implementation plan


Executive steering committee members
Executive Steering Committee Members

  • Thomas Kupp

  • Larry Lemanski

  • Vicki Lewis McGarvey

  • Timothy O’Rourke (Chair)

  • Theresa Powell

  • Lisa Staiano-Coico

  • Stuart Sullivan

  • Karen Turner

  • Anthony Wagner

  • Frank Annunziato

  • James Bausman, Jr.

  • William N. Black

  • Barbara Dolhansky

  • Joanne A. Epps

  • Stephanie Gillin

  • Deborah Harnett

  • Peter Jones

  • Susan Karakantas



Laying the groundwork3
Laying the Groundwork

What have we been doing?

  • Research visits to other Universities

  • Self-evaluation:

    • current processes

    • current data

    • current reports

  • Banner configuration training

  • System configuration


Laying the groundwork4
Laying the Groundwork

  • Accomplishments

  • Chart of Accounts draft

  • Crosswalk table of old FMS centers

  • to the new Banner FOAPAL

  • Data standards documents

  • Reporting inventory


Laying the groundwork5
Laying the Groundwork

Accomplishments

Infrastructure

70 servers installed and configured,

30 more coming over the next three years


Laying the groundwork6
Laying the Groundwork

Accomplishments

fsaAtlas

With a database of over 10,000 records


Laying the groundwork7
Laying the Groundwork

Accomplishments

TUportal

2,400,458 logins since September 2nd

Visitors from 119 countries, including the US


Laying the groundwork8
Laying the Groundwork

Accomplishments

TUmarketplace

1,122 orders placed since release


Tumarketplace
TUmarketplace

  • Search for products from Temple contracted vendors

  • Compare prices

  • Combine orders from different vendors:


What s coming next
What’s Coming Next?

Barbara Dolhansky, Associate Vice President Computer ServicesProject Enterprise Director


Timeline
Timeline

  • Student Recruiting

  • 9/2010 (Fall 2011)

  • Adm/Fin.Aid/Catalog/R25

  • 10/2010 (Fall 2011)

  • Grading/Transcripts6/2011

  • Advancement

  • 10/2010

  • Finance/

  • TUmarketplace

  • 7/2009

  • fsaAtlas

  • 4/2008

  • Decommission Mainframe6/2011

  • Housing & Faculty Info

  • 11/2010 (Fall 2011)

12/2009

6/2008

12/2008

1/2009

6/2009

1/2010

6/2010

12/2010

1/2011

6/2011

12/2011

1/2008

  • Reg/Cashiering/Billing

  • 3/2011

  • (Summer/Fall 2011)

  • TUPortal

  • 7/2008

  • Human Resources1/2010

  • Kronos 6/2009

  • Interim TUmarketplace

  • 8/2008


Preview of Changes

  • New policies & procedures

  • New online screens

  • New way to access systems

  • Familiar framework


Preview of Changes

  • One place to change your address

  • 24 by 7 availability

  • Data entry standards:

    • Personal Data – names, addresses & phone numbers

    • Building codes

    • Department names

  • Chart of Accounts

  • Cognos - report writer

  • Purchasing - TUmarketplace


Preview of Changes

  • Financial Aid

  • New e-grading

  • Room scheduling – Resource 25

  • E-print – report distribution

  • Kronos – time entry & attendance

  • Expense distribution

  • Extender imaging

  • Grants management


Preview of Changes

  • Cashiering system

  • Online budget submission

  • Forms

    • Check request and PC jets

    • Treasurer’s receipt

    • Expense distribution


What is my role?

  • Sign up for training

  • Training precedes release of each module

  • Training dates announced Spring ’09

  • Swat Team support during major go-live periods


What is my role?

Begin using TUportal

tuportal.temple.edu


What is my role?

Stay informed

www.temple.edu/enterprise


What is my role?

Join the Banner News list

www.temple.edu/enterprise


  • Advancement :

  • Marilia Correia

  • Cathleen Parsons-Nikolic

  • Human Resources:

  • Nancy L. Hinchcliff

  • Jennifer Silvestri

  • Student Administration:

  • Stephanie Gillin

  • David Glezerman

  • Jacqueline Resavage

  • Finance:

  • Frank Annunziato

  • Patricia Russo

  • Reporting:

  • Paul Smith

  • Al Harris

  • TUmarketplace

  • Terry Burt

Questions for Panel Members?


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