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Collaborative Initiatives Panel. Joyce McCarthy HR Process Improvements. Collaborative Initiatives. The following leaders and their staff are participating in these collaborative initiatives… Raqui Martinez, Faculty Contracts & Services Office Marie Chestnut, Faculty Contracts & Hiring-HSC

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collaborative initiatives panel

Collaborative Initiatives Panel

Joyce McCarthy

HR Process Improvements

collaborative initiatives
Collaborative Initiatives

The following leaders and their staff are participating in these collaborative initiatives…

  • Raqui Martinez, Faculty Contracts & Services Office
  • Marie Chestnut, Faculty Contracts & Hiring-HSC
  • Brian Malone, Student Employment
  • Marisa Castaneda, Student Employment

and…

collaborative initiatives1
Collaborative Initiatives

The following leaders and their staff are participating in these collaborative initiatives … continued

  • Edwina Chavez-Salazar, OGS
  • Denise Montoya, Client Services – Staff
  • Josie Abeyta, Payroll
  • Theresa Ramos, OEO
  • Joyce McCarthy, HR Process Improvements
collaborative initiatives panel1
Collaborative Initiatives Panel

Purpose:

  • To provide an overview of the multiple initiatives that are underway through the collaborative efforts of the Employment Areas and OEO
  • To develop understanding of how these initiatives fit together into a long-term plan and work together to better serve the University
what is driving the initiatives
What is driving the Initiatives?
  • Goal to continuously simplify and improve our processes by using technology to:
    • Reduce manually intensive processes
    • Provide systematic approach for approving and tracking transactions
    • Reduce/eliminate need for duplicated hard copy files
what is driving the initiatives1
What is driving the initiatives?
  • Collaboration with all Employment Areas and other Core Offices such as OEO, Finance, and Budget to:
    • Challenge each other to reduce paper processes
    • Use same forms when possible
    • Provide consistency in processes whether hiring faculty, staff, or student (business rules will be different)
    • Provide consistent, clear deadlines for transactions
what are the main initiatives
What are the main initiatives?
  • Payroll Adjustment Report for Departments
  • OneSource
  • Automation of all employment transactions either through UNMJobs or ePAFS (Electronic Personnel Action Forms)
  • Implementation of BDMS – Banner Document Management System
  • KRONOS
  • Staff Hiring Proposal Certification Process
payroll process audit
Payroll Process Audit

Available on Internal Audit’s website

http://www.unm.edu/~iaudit/audit_reports_2011.html

  • Reviewed types and causes of payroll adjustments
  • Recommended core offices to provide tools to help departments and Employment Areas to reduce adjustments
  • Efforts to address the audit were integrated into current initiatives that were under way
payroll process audit1
Payroll Process Audit
  • Data supports that the major reason for payroll adjustments is late paperwork
  • Report will assist in drilling down to the cause of late paperwork- Sent to Deans/Directors
  • Employment Areas and OEO are using existing efforts to assist departments in reducing payroll adjustments
  • Provision of clearly published deadlines and instructions for employment transactions
onesource website
OneSource Website
  • Collaborative Communication Tool
  • One place to get deadlines, instructions, checklists, links to policies, for all types of employment transactions
  • As more processes become automated – OneSource will provide guidance to departments on which process to use during the transition to automated processes
  • Now live at http://onesource.unm.edu/
epafs electronic personnel action forms
EPAFSElectronic Personnel Action Forms
  • Currently use only for Labor Distribution Changes
  • UNMJobswill continue to house new hires, transfers, and all transactions requiring applicant tracking
  • EPAFS will eventually be used for all job maintenance
  • Provide electronic routing for approval
  • Defaults in current information on employee/job
  • Allows online tracking of process by users
bdms banner document management system
BDMSBanner Document Management System
  • Currently used by Finance
  • Ability to attach documents to an employees file in Banner
  • Will move us closer to Electronic Personnel Files
  • Eventually will replace hard copy files and need for archiving boxes of paper
kronos
KRONOS
  • Timekeeping and Leave Management System
  • Eliminates the need for paper timesheets
  • Provides managers with a dashboard to manage overtime, leave requests, scheduling
  • Eliminates the need for estimating time
  • Can be used with time-clock or computer
questions
Questions

For more information, contact

your HR Consultant

open forum
Open Forum

Questions

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