Project “ My social responsibility ” LLIV-322 “ My response ” Finacial analysis. KPR Financial manager Evita Taupmane. 14.08.2012. Project «My response» Budget. Project «My response» Budget utilization. Project «My response» Mistakes in budget report. Incorrectly filled planned Budget!
KPR Financial manager
Incorrectly filled planned Budget!
Reporting period 5 appear – in accordance with subsidy contract project has 4 periods (sums of 4th and 5th periods are consolidated)
Sums in partner budget are placed in different periods – in accordance with Subsidy contract and Partnership agreement budget sums should be as in submitted budget («Budget with conditions»)
Budget lines are distributed between Work package incorrectly
Recommendations to PP!
Engage project assistant and project accountant (project can’t have unpaid voluntary labour)
Office supplies must be purchased at the beginning of project implementation
Purchases and payments has to be in time (planning and realisation)! We must spent budget in time, otherwise we have risk to loose part of the budget.
NOTE! Each expense has to has approval document, for example:
Personnel costs – time sheet, payment document
Travel expenses – claim, order, voucher, fuel receipt
Office supplies – invoice, payment document
Do not define hour rate bigger than permitted by law!
Hourly rate must be the same as in main work (if position is the same)!
For example, if you work as accountant in other project per 7eur/hour, this rate also apply to My response project.